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Holiday leave - administrative routines
Mappe:
English
April 2024: This page will be updates with more details. This page contains administrative routines for leaders about holiday leave. Norsk versjon - Ferie - administrative rutiner Other employees will find useful information that can help you plan and apply for holiday leave on the topic page. Topic page about Leave | Pages labelled with Leave Innholdsfortegnelse [-] Manager's responsibilities with respect to holiday/vacation time Holiday/vacation leave planning Routines for financial and payroll employees You can find an overview in the Self-service portal Incorrect holiday quota Other resources Translator's note Contact information Manager's responsibilities with respect to holiday/vacation time As a manager it is your responsibility to see that your employees use their holiday/vacation time in the course of a calendar year and that they don't have any remaining holiday/vacation days at the end of the year. More information about the managers' responsibilities with respect to the use of holiday/vacation leave (currently only in Norwegian). Holiday/vacation leave planning An employee's application for holiday leave should be discussed with his or her supervisor before it is applied for and approved in the Self-service portal. Routines for financial and payroll employees Routines for financial and payroll employees (in Norwegian)PDF on how holiday pay is calculated. You can find an overview in the Self-service portal During holiday planning in the Self-Service Portal, you as a manager can get all the vacation on your employees. Guides (only available in Norwegian): Guide: Kontrollerer fraværssøknader og overføring av ferie (dfo.no)Guide: Se ferieoversikt og andre rapporter i Selvbetjeningsportalen (dfo.no) Incorrect holiday quota 2023: With the transition to the new year and new system, there may be employees who have had the wrong number of days of holiday leave transferred from 2022. If employees discover errors, they must notify their immediate manager. The employee and manager must together clarify what should be the correct quota. The manager can notify the Service Centre of what is to be corrected via a separate holiday correction form in NTNU Hjelp, if: an employee has 0 days in holiday quota for 2023 in the Self-service Portalan employee who transferred vacation days from 2022 has not included the correct number in the overview for 2023 in the Self-Service PortalNote that all employees have 25 days in holiday quota in the Self Service Portal/30 days for employees over 60 years. This also applies to part-time employees, except those who have a work schedule in the Self-service Portal that they work certain days. Due to the technical setup of the payroll system, the Service Centre is not able to reduce the number of days in the quota to less than 25 days without this having a financial consequence for the unit. Other resources Read more about holiday/vacation pay. Translator's note Remember that holiday and vacation mean two different things in American English, while being equivalent words in American and British English. Thus, while someone who uses British English would take holiday leave, or go on holiday, an American English speaker would take vacation days - or go on vacation. The word "holiday" in American English means a legal day off for nearly every worker, such as New Year's Day or Independence Day (4 July in the US, 17 May here in Norway). Contact information Do you have questions or need help? Contact the Service center.
Submitting bachelor and master thesis - for students
Mappe:
English
This article contains information specific for students who are going to submit bachelor's or Master's theses in Inspera Assessment. Norsk versjon - Innlevering av bachelor- og masteroppgave - for studenter Topic page about exams | Group submission in Inspera - for students Log in to Inspera Bachelor's and Master's theses in Inspera Assessment Bachelor's and Master's thesis submissions in Inspera Assessment use a default question set which is split into two sections: one section where you enter metadata about the thesis, and one section where you upload the file(-s) and decide on publishing. When submitting your thesis, you must consider the following: Time - Dedicate enough time to finalize and submit your thesis. This neither can nor should be done last minute. Finalize - Before submitting, you must go through a finalization process. This is not done in Inspera, but is nevertheless important to make sure you have a finished product, ready to be submitted. Read more in the article Finalizing the bachelor's and master's thesis. The thesis will be submitted when the deadline expires - As with many assignments in Inspera, you can upload as many versions of the thesis as you wish before the deadline expires. The version uploaded in Inspera when the deadline expires will be submitted automatically. Any previously uploaded files will be overwritten be the last upload. This means that you can correct any errors in the metadata right up until the deadline. Publishing - You decide whether the thesis should be published or not. It is important that you do not submit confidential or strictly confidential material in Inspera Assessment. If you don't know whether to submit in Inspera or not, please contact your supervisor and/or department. Below you will find a step by step guide to the current question set, with explanations to the different fields/sections. Note that the screengrabs show the question set used for Master's theses. The question set used for bachelor's theses is almost identical, but the word "Master's" is replaced with "bachelor's". Section 1: Information about the thesis (metadata) This section contains a number of fields where you must enter metadata. The information is used in the grading process, for your diploma, and for publishing the thesis in NTNU Open. Information about compulsory preparation The first window you see in Inspera provides information on the importance of creating a PDF of your thesis, complete with the NTNU-style layout, i.e. finalizing your thesis. Solutions are provided by NTNU Grafisk senter and Skipnes. This article shows how both solutions work. The image below shows you how it looks in Inspera, with a screenshot of how the thesis will look using the NTNU-style layout. Title and language Next, you are asked to enter the title and language of your thesis, as shown in the image below. Title: The title entered here must be identical to the title written in the thesis. If the thesis is not written in English, you can use the field "Title in English" as well. The text entered here will automatically transfer to the student administrative system, and appear on your diploma. Therefore, it is important the the title is correctly entered. If you have a subheading as well, you can add this as "Title - Subheading", if you want both to appear on the diploma. Language: Select the language your thesis is written in. This is used for posting and sorting in archiving and publishing. Abstract As a part of the metadata gathered before the thesis is published, you are expected to add an abstract of the thesis, written in a Scandinavian language and in English (see the Academic Regulations, ยง5-8). The abstracts must be identical to the ones included in the thesis itself. The image below shows the page in Inspera where you must add the abstracts. Author(-s) and supervisor(-s) You are also expected to provide the names of those who have written the thesis, i.e. you and any co-authors. You must also provide the name(-s) of the supervisor(-s). The names of authors and supervisors must be written as Last name, First name in order to be displayed correctly in NTNU Open. The image below shows the page in Inspera where you add information about author(-s) and supervisor(-s). There is also an example of correctly entered information in Inspera. Section 2: Upload the file-(s) and consent to publication Upload the file(-s) When you have entered the required metadata, it is time to upload your thesis and any attachments. The thesis must be saved as a PDF, and it should have an NTNU front page, as mentioned previously in the question set. See the article Finalizing the bachelor and master thesis for more information and user guide. Attachments are uploaded as a ZIP file. A ZIP file is a compressed version of one or more files, which can be different both in type and size. This means that you can submit attachment of nearly any file type and file size by creating a ZIP file. If you are unsure of how to create a ZIP file, see the user guide in this link. The image below shows the pages where you submit your thesis and attachment in Inspera Assessment. Publication Finally, you must consider whether you wish to publish your thesis and any attachments. The metadata entered in section 1 will always be published in NTNU Open. Information about the title, language, author(-s), supervisor(-s), as well as the abstract, is visible and searchable to the public. You have property rights to your own thesis, and can thus choose whether or not you wish to publish the thesis and any attachments. In Inspera you will get two separate questions regarding publication. The first is regarding publication of the thesis itself, and the second concerns attachments. You can publish the thesis, and don't publish the attachments, if you wish to protect information in the attachments If you decide not to publis the thesis, your attachments will automatically not be published If the question regarding publication of attachments remain unanswered, they "follow" the choice made regarding the thesis If both questions remain unanswered, neither the thesis nor attachments are published NTNU encourages all candidates to publish their theses. Please note that if your thesis has an agreement to delay publication, the thesis will be published after the agreed-upon date. NB! Be aware that metadata will be published even though the thesis itself is subject to delayed publication. See the article Publishing and delayed publication of theses for further details. The image below shows how the final page looks in Inspera, and how you choose whether or not to consent to publication of the thesis and any attachments. Contact and support Orakel Support Services E-mail: orakel@ntnu.no Phone: 735 91500 Examinations office
Disposal of chemical waste
Mappe:
English
These guidelines describe the handling and disposal of chemical waste. Each unit is responsible for handling their own chemical waste. Individuals handling chemical waste are obligated to familiarise themselves with procedures, guidelines and legislation. Norsk versjon - Avhende kjemikalieavfall Subject page about HSE | Pages labelled with waste Innholdsfortegnelse [-] Useful overviews Declaration Classification Labels and signs Waste that should not be mixed with chemical waste How to identify explosive, spontaneously flammable and highly reactive chemicals Mixing different chemicals Diluting chemical waste Help NTNU regulations Legislation Contact Approval/signature Useful overviews NTNU’s table for declaration of hazardous waste(in Norwegian). Price list(you have to be logged in to Innsida). Transport and empty packaging is included in the unit prices. To avoid running out of packaging: Order packaging together with collection of hazardous waste. Overview of standard hazard labels, labels and packaging (in Norwegian) delivered from Norsk Gjenvinning AS. Other packaging and labels can be delivered upon request (additional fees apply). See Contact.Note: For each declaration, the weight is rounded up to the nearest kg. This affects the price. You should therefore consider which types of waste can be safely declared and disposed of together. One declaration can apply for several containers (bottles, cans, etc.). All containers must be labelled, as described under Labels and signs. Declaration Information about waste product numbers, EAL codes, ADR danger classification, UN numbers and packaging categories can be found in NTNU’s table for declaration of hazardous waste(in Norwegian).Check also the safety data sheet's subsection 14 for waste that does not fit any of the categories described in the table above. You can find the safety data sheet in the substance index (in Norwegian) (ECO Archive).You can also use the instructions from NFFA (in Norwegian).For declaration of unidentified chemicals, or if you are unsure of the correct classification/packaging: Always contact the waste recipient before disposal.See also the glossary and Waste recipient’s contact persons (in Norwegian). Classification None of the waste categories should include radioactive, explosive or spontaneously flammable chemicals. Always contact the waste recipient before disposal if you are unsure if the chemicals might have these properties. See How to identify explosive, spontaneously flammable and highly reactive chemicals.Acids and bases are packed in separate boxes.Solid and liquid chemicals are packed in separate boxes.Highly reactive chemicals must be classified and packed separately (waste product numbers 7122 and 7123). Highly reactive chemicals must not be included in other categories, see the chapter Identification of highly reactive chemicals using safety data sheets. Labels and signs The chemicals should, as far as possible, be delivered in the original containers, if these are still suitable for transport and storage. Chemical waste must be labelled on the external packaging with the declaration number, UN number and hazard labels.The labelling must be clearly visible. Use water-resistant markers and pre-printed information and hazard labels (stickers). This can be ordered from the waste recipient. Do not write directly on the outer packaging, as this will be reused to some extent!Always use an absorbent when packing different chemicals together. Apply a layer of vermiculite, or an equivalent, in the bottom of the box. Vermiculite is approved for both organic and inorganic chemicals. Approved packaging is enough for non-chemical waste.Pack the waste to reduce the risk of breakage. Always use shock-absorbing material between the glass containers.In case of breakage, use of plastic containers provides better protection against spillage. For liquid waste: Use plastic containers designed for transport of chemical waste. Use a membrane screw cap if there is risk of gas development from liquid waste. That way, any gas will be released and reduce the risk of the container exploding.Cardboard external packaging used for transport of chemicals must be UN approved. The packaging must be labelled with UN, followed by a combination of numbers and letters describing what the packaging is tested/approved for. Packaging approved for transport of hazardous goods is labelled with the packaging category for which it is suited. Standard cardboard boxes used for delivery of chemicals to NTNU can normally be used as external packaging. Waste that should not be mixed with chemical waste Infectious waste, radioactive waste, explosive and/or spontaneously flammable chemicals should not be mixed with other chemical waste. Pay particular attention to subsections 2 and 14 in the safety data sheet for information about the radioactivity of the chemical. The identification of explosive and spontaneously flammable chemicals is described below. See also: Disposal of infectious waste (in Norwegian)Disposal of radioactive waste How to identify explosive, spontaneously flammable and highly reactive chemicals The waste recipient will not accept explosive and spontaneously flammable substances. It is very important that explosive and spontaneously flammable chemicals are identified and not disposed of together with other chemical waste, because of the risk of fire/explosion. NB: Be particularly careful when handling explosive and spontaneously flammable chemicals! Do not open caps. Avoid knocks and shaking. When disposing of explosive and spontaneously flammable substances, employees at the NV faculty can contact HSE Adviser Espen Fjærvik. Employees at other faculties can contact HSE Adviser Arve Johansen, HSE Division. Identification of explosive and spontaneously flammable chemicals using safety data sheets To safely identify explosive and spontaneously flammable chemicals, you need to thoroughly go through subsections 2, 10, 13 and 14 in the safety data sheet of the product for disposal (see below). Note that older safety data sheets might have a different numbering than given here: Most important hazards (subsection 2) Explosive substances are labelled with the hazard symbol "Explosive" only when this is considered the primary hazard. Spontaneously flammable substances might have different hazard symbols, but are generally labelled ""Inflammable. It is not possible to identify all explosive and spontaneously flammable substances based only on hazard symbols in subsection 2. Substances might be explosive or spontaneously flammable/oxidising even if the primary hazard is toxicity or environmental harm. Example: Dinitrophenol (moistened), CAS 51-28-5: Hazard symbols in subsection 2 are "Toxic" and "Environmentally harmful", but dinitrophenol must nevertheless be classified as explosive. Dinitrophenol is identified as explosive by locating danger classification 4.1 in subsection 14 in the safety data sheet. Then look at the given UN number: UN number 1320 is given. UN number 1320 is then checked against the most frequently used UN numbers of explosive substances. See the list of applicable UN numbers below (danger classification 4.1). Stability and reactivity (subsection 10) Contact the waste recipient if subsection 10 says anything about danger of explosion or spontaneous combustion. Information about waste disposal (subsection 13) This subsection gives general information about the disposal of the specific product. Transport information (subsection 14) Here you can find the UN number, danger classification, packaging category and requirements for labelling with a hazard label. There are two classifications that might be given under the "Hazard label" subsection; main classification and additional classification (e.g. 4.1 + 6.1). Danger classification 1 (explosive substances): The waste recipient cannot accept products that are labelled with danger classification 1. The same applies for substances with danger classification 1 as an additional classification. Danger classification 4.1 (self-reactive substances, desensitised explosives): All substances with danger classification 4.1 as their main classification must be checked against the list of UN numbers of explosive substances. How to do it: Check if danger classification 4.1 is given.Compare the given UN numbers with these UN numbers:UN 1310, 1320, 1321, 1322, 1336, 1337, 1344, 1347, 1348, 1349, 1354, 1355, 1356, 1357, 1517, 1571, 2555, 2556, 2557, 2852, 2907, 3317, 3319, 3344, 3364, 3365, 3366, 3367, 3368, 3369, 3370, 3376, 3380 and 3474. These are the most frequently used UN numbers for explosive substances. Source: ADR/RID 2023, 2.2.41.1.18 (in Norwegian) The waste recipient cannot accept products with these UN numbers. Danger classification 4.2 (spontaneously flammable substances): The waste recipient cannot receive products that are labelled with this danger classification. Danger classification 5.2 (organic peroxides): If the substance has additional classification 1, it is explosive and cannot be accepted by the waste recipient. When in doubt whether a substance is explosive or spontaneously flammable: Contact the waste recipient. Nitro compounds, peroxides and peroxide forming chemicals Everyone should be particularly cautious when handling these products. All nitro compounds must be carefully examined with regards to potential explosion hazard. Many peroxide compounds are very reactive and might be explosive. Examples: Nitrophenol compounds, including CAS no. 96‐91‐3, 489‐98‐5, 88‐89‐1 and 88‐88‐0. Explosion hazard might be given in the safety data sheet under subsection 2 "Most important hazards" and subsection 10 "Stability and reactivity". Organic peroxides have danger classification 5.2 (see above). Organic solvents and other chemicals, including diethyl ether, can form peroxides and become explosive during storage. Consequently, it is extremely important to have control of the storage time when storing this kind of products. Organic solvents and other chemicals that can form peroxides are divided into three risk groups: Group A: Chemicals which can produce dangerous levels of peroxides after long-term storage. Group B: Chemicals where dangerous levels can be produced by concentration as a consequence of evaporation. Group C: Chemicals where peroxide production can create a heat generating polymeric reaction. Substances from groups A and B must be handled with great care. This particularly applies to peroxide forming chemicals that are more than a year old, or ones with an unknown history. When in doubt: Do not open the container, but deliver it directly for disposal. These guidelines for hazardous and chemical waste do not cover all measures that might be necessary with regards to peroxide forming chemicals. Information about risks regarding chemicals that might form peroxides, list of chemicals in the above-mentioned risk groups and recommendations for storage and control are located here: Danish Emergency Management Agency (in Danish)University of Bergen (in Norwegian)Identification of highly reactive chemicals using safety data sheets Highly reactive chemicals must be classified separately and not packed together with, nor be included in, other types of waste. Any explosive and spontaneously flammable substances must be identified first. To identify a product as highly reactive, subsections 2, 10 and 14 in the product's safety data sheet must be checked. The instructions from NFFA (in Norwegian) might be helpful. Most important hazards (subsection 2): The hazard symbol "Oxidising" represents highly reactive substances. Stability and reactivity (subsection 10): The substance is classified as "highly reactive" if high reactivity is given here. When in doubt, the substance should be treated as "highly reactive". Contact the waste recipient for help. Transport information (subsection 14): Danger classification 4.1 (flammable and combustible substances) Many substances in this classification can be highly reactive or explosive. Check the UN number against the list of UN numbers above. When in doubt: Contact the waste recipient. Danger classification 4.2 (Spontaneously flammable substances)The waste recipient cannot receive products that are labelled with this danger classification. Danger classification 4.3 (Development of flammable gas in contact with water) All substances with this danger classification are highly reactive and must be labelled with waste product number 7122. Danger classification 5.1 (Oxidising) All substances with this danger classification are highly reactive and must be labelled with waste product number 7122. This also applies to all substances with the additional classification 5.1. Safety data sheets must always be enclosed when disposing of products with waste product number 7122. Danger classification 5.2 (Organic peroxides) All substances with this danger classification are highly reactive substances and must be labelled with waste product number 7123. Safety data sheets must always be enclosed when disposing of products with waste product number 7123. Danger classification 6.1 (Toxic substances) If the product is labelled with this danger classification, you must thoroughly go through subsection 10 about "stability and reactivity" in the safety data sheet. If high reactivity is given: Contact the waste recipient. Danger classification 8 (Corrosive) Substances with danger classification 8 and additional classification 5.1 (oxidising) are highly reactive. Mixing different chemicals Mixtures of two or more chemicals can be classified in a "Not otherwise specified (n.o.s.) entry" in accordance with ADR/RID 2023 (in Norwegian). E.g.: When classifying a mixture of UN1114 Waste Benzene, danger classification 3, packaging category II, and UN1307 Waste Xylenes, danger classification 3, packaging category III, you can use the following classification: "UN1993 Waste inflammable liquid n.o.s". (Benzene/Xylenes), danger classification 3, packaging category II. Table 2.1.3.10 in ADR/RID 2023 (in Norwegian), p. 142, to determine the mixture’s danger classification and packaging category. An overview of the different n.o.s. entries is provided in point 2.2.X.3, where X refers to the different classifications listed in chapter 2.2. Refer to p. 135 for an overview. If the substance for classification is waste with an unknown compound, the packaging category and UN number can be based on the sender’s knowledge of the substance. If it is possible to determine that the substance’s properties do not qualify for packaging category I, the substance can be classified in the most appropriate n.o.s. entry in packaging category II. Diluting chemical waste Chemical waste cannot be diluted, or mixed with other types of waste, with the goal of reducing the concentration of hazardous substances, cf. the framework directive (EU) 2008/98/EC, article 7, subsection 4. Help Safety data sheetsWaste codes (in Norwegian) – the Norwegian Environment AgencyOrdering chemicals (in Norwegian)Biological factors (in Norwegian) – the Norwegian Labour Inspection AuthorityPurchase agreement for hazardous waste (in Norwegian)Danish Emergency Management Agency: Information about peroxide forming chemicals (in Danish)University of Bergen, HSE portal: Peroxide forming chemicals (in Norwegian)Replacement (in Norwegian) (pdf)Laboratory and workshop handbook (in Norwegian)REACH (in Norwegian) – the Norwegian Environment AgencyChemicals (in Norwegian) – the Norwegian Labour Inspection AuthoritySolvents (in Norwegian) – the Norwegian Labour Inspection AuthorityRespiratory protective devices (in Norwegian) – the Norwegian Labour Inspection AuthorityHazard symbols (in Norwegian) – the Norwegian Environment AgencyKlassifisering and labelling of chemicals (in Norwegian) – the Norwegian Environment AgencyList of Priority Substances – environment.noThe Product Register – the Norwegian Environment AgencySubject page about chemicals (in Norwegian) – the Norwegian Labour Inspection AuthorityInstructions (in Norwegian) from the Norwegian Association for Hazardous Waste (NFFA) 2017–2019 NTNU regulations Emergency plansHSE processChemicals and gasesLaboratory and workshop handbook (in Norwegian)Risk assessmentsRoom cardsCoordination agreement Legislation The Working Environment Act (in Norwegian)Chapter 4: Working environment requirements (in Norwegian)The Workplace Regulation (in Norwegian)The Waste Regulation (in Norwegian)The Fire and Explosion Protection Act (in Norwegian)ADR/RID Regulation of land-carriage of hazardous goods (in Norwegian)Regulation of registration, evaluation, authorization and restriction of chemicals (REACH) (in Norwegian)Regulation of the Pollution Act's application with regard to radioactive pollution and waste (in Norwegian)Regulation of organisation, management and partaking (in Norwegian)Chapter 7: Risk assessment (in Norwegian)Chapter 8: Training (in Norwegian)Chapter 9: Information to employees (in Norwegian)Chapter 10: Planning and adaption of work and safe operation (in Norwegian)Regulation of measure and boundary values (in Norwegian)Regulation of the performance of work (in Norwegian)Chapter 2: Substance database (in Norwegian)Chapter 3: Work where chemicals can constitute a danger to the safety and health of employees (in Norwegian)Chapter 6: Work in environments that can lead to exposure to biological factors (in Norwegian)The Pollution Act (in Norwegian)Chapter 5: About waste (in Norwegian)Chapter 7: Supervision of pollution and waste (in Norwegian)Environmental Information Act (in Norwegian) Contact Questions about handling and disposal of hazardous and infectious waste, incl. sorting, packaging, marking and declaration of hazardous waste. All orders, including packaging and label orders etc., are made through the order system): Norsk Gjenvinning AS, contact person Patrick Fløistad; patrick.floistad@ngn.no, phone: 92600031 08:00–16:00, all business days). NTNU safety adviser: Norsk Gjenvinning AS, contact person Einar Finstuen ); einar.finstuen@ngn.no, phone: 975 29 395 08:00–16:00, all business days)Questions about pricing, terms, invoices, nonconformities and quality: Norsk Gjenvinning AS, contact person Jørn Viggo Lofstad; jorn.viggo.lofstad@ngn.no, phone: 97058874. Note that all waste quantities are rounded up to the nearest kg!Espen Fjærvik, HSE Adviser, NV faculty (waste handling at NV and creating user accounts on avfallsdeklarering.no)Ingvild Hammer, HSE Adviser, MH faculty (waste handling at DMF and creating user accounts on avfallsdeklarering.no) Arve Johansen, HSE Adviser, HSE Division (hazardous waste, infectious waste and creating user accounts on avfallsdeklarering.no)Ann Kristin Sjaastad, Occupational Hygienist, HSE Division Approval/signature Approved by the Director of HSE – 12th August 2021 – HMSRV1802
Checklist for submitting your dissertation
Mappe:
English
Things to keep in mind as you work towards submitting your dissertation for evaluation and for your trial lecture and defence.Norsk versjon - Sjekkliste for innlevering av doktoravhandling. Looking for something else? Topic page about PhD | Pages labeled with PhD. Innholdsfortegnelse [-] Submit your dissertation Apply for assessment of your dissertation Submit your dissertation Before you can submit your dissertation, you must have completed the academic training component of your PhD with a minimum of 30 study credits. You must include the following in your application to have your dissertation evaluated: Your dissertation, in an approved format. The submission must be in accordance with NTNU's requirements, and the format and the number of copies must be in accordance with the faculty's requirements. Documentation that shows you have met admissions criteria (See PhD candidate regulations, admissions criteria, §5.1 (in Norwegian). Co-author statements, if required under dissertation requirements § 10.1 (in Norwegian). Declaration that the dissertation is being submitted for evaluation for the first or second time. Declaration that your dissertation is not being submitted for evaluation for the first or second time. Declaration that your disseration has not been submitted to another institution for evaluation Statement from your main supervisorHere is an example of what you can write in terms of authorship in the forward: Contributions I performed all work on which this thesis is based. (Name) contributed significantly to the planning and running of the experiment in paper I, and (Name) and (Name) contributed to the planning of the experiments in paper II, III and IV and where involved in the final stages of writing for all the papers in the thesis Source: Submission - Guidelines for PhD candidates at NTNU, §13 (currently in Norwegian)English version, Guidelines for PhD candidates (whole document, as pdf) Apply for assessment of your dissertation Application for assessment of your doctoral dissertation: doc / pdf The application must be sent to the faculty with the form that names the members of your committee at least three months before your defence. You must also submit at least five copies of your dissertation in a print-ready form: 3 copies for committee members 1 for your supervisor 1 for the department/faculty as an attachment to the applicationYou must also submit an electronic copy of your dissertation (in pdf format) to your department.
How to find available articles
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English
Norsk versjon: Hvordan finne tilgjengelige artikler You will find open accessible articles in pure open access journals and in ordinary subscription journals - where the author have paid for the article to be open access. There are even open accessible articles in institutional and other academic repositories/archives like arXiv and NTNU Open. Here are some ways to open accessible scholarly articles: 1. Install browser plugins to find open versions Search for articles in the way you are used to and use “extensions” in the browser to show you where to find open accessible versions of an article (you will need to download and install the plug-ins in your web browser). We recommend these tools covering most content: Plug-in that will lead you to an open accessible version of the article you are reading – if there are any. The plug-in will show you an open accessible version of the article you are trying to find – if there is any. In addition, you can reach out to the authors and ask them to archive the article in to an open academic repository. The plug-in will help you use Google Scholar to find the full text article – even though you are searching in other webpages. For NTNU users with PCs managed by the IT department it is possible to search for "Article Search Extensions" in the "Software Center" on your PC and install all three plug-ins from there. 2. Contact the author or other researchers Often researchers can share articles that are not open access between themselves (depending on the agreement with the publisher) - so called ‘scholarly sharing’. Please send the author an email or contact him / her via the social research networks - most researchers gladly share their articles with others. 3. Contact the Library It is possible to get hold of articles that are not openly accessible and are not in the library portfolio, from other libraries in Norway or abroad. Search Oria and order the article, and the library will do its best in trying to get hold of it for you. Contact The library publishing group - for questions regarding the negotiations Contact your local library - if you have other questions Follow our Innsida channel "Nytt fra Universitetsbiblioteket" ("News from the University Library").
Visas
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Apply for a visa and residence permit well in advance of departure. Contact the country's embassy in Norway for information on how to apply for a visa. Norsk versjon - Visum Topic page about travel | Studying abroad | NTNU International Researcher Support (NIRS) | Pages labelled with travel Innholdsfortegnelse [-] Visa exemptions Visas in Europe Residence permit in Europe Visas for the United States Register your journey at UD Work in Scandinavia Visa exemptions Norwegian citizens have a visa exemption in some countries. Check UDs list (in Norwegian) of the countries for which this applies. UD recommends that you apply for a visa at the earliest 3 months before departure Visas in Europe As an EEA citizen you do not need a visa for travel to most countries in Europe, with some exceptions. Check UDs countries overview (in Norwegian). Residence permit in Europe EU/EEA citizens who work in another EU/EEA country for more than 90 days must register with local authorities. Spouse/accompanying partner including children must be registered separately. Citizens outside the EU/EEA must check the regulations, procedures and requirements for residence permits which can vary according to nationality. Bring your passport! It is your only valid proof of identity abroad. Visas for the United States If your stay in the United States is less than 90 days and you are a citizen of a qualified country, you can enter the United States without a visa. Visa Waiver Program (VWP). US authorities then require that you have a valid biometric passport, VWP travellers must apply for approval through the Electronic System for Travel Authorization- ESTA. The response time for the application can be up to 72 hours. If you get rejected, you must apply for a visa. Please note that ESTA may impose certain restrictions on you especially if you are going to stay / have a research stay at a US educational institution even if your stay lasts for less than 90 days. Consult with the educational institution you are going to visit about which visa they recommend you apply for. If you want to stay longer than 90 days, you must apply for a visa. Researchers apply for a J-1 visa. The US Embassy in Oslo strongly recommends travellers to read all about the visa arrangement on the Embassy's website. The processing time for J1 visas can take up to 6 months. In order to be granted a J1 visa, you need, among other things, confirmation of health rights / health insurance. For employees who are compulsory members of the National Insurance Scheme, HELFO can issue letters confirming that the employee has health rights while staying abroad. Read more about National Insurance and insurance for foreign stays. Register your journey at UD The Foreign Office (UD) advises all Norwegians to register when travelling abroad, in order to more easily reach you in crisis situations. Register your trip on the UDs website (in Norwegian). Work in Scandinavia If you are a national of a Nordic country, you travel freely across national borders. Yet there are some factors that you as an employee in the Nordic countries should watch out for. The norden.org website gives you an overview of the current regulations in the Nordic countries: Denmark, Sweeden, Finland, Iceland, Åland, Faroe Islands, Greenland.
Regulations and local procedures for technical and administrative staff
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28.02.2023: Updatet version, from16.06.2021, of the regualtions is only available in Norwegian: Personalreglement On this page you will find the "Staff regulations including local procedural rules for technical and administrative positions at the Norwegian University of Science and Technology (NTNU)" Negotiated on 20 June 2019 NOTE: This is an unofficial translation of the Norwegian version of the regulations and is provided for information purposes only. In the event of any inconsistency, the Norwegian version shall prevail. Norsk versjon: Personal- og tilsettningsreglement for tekninsk-administrative stillinger Innholdsfortegnelse [-] Part I General 1. Definitions, general information about the appointing authority, etc. 2. Exemptions from the regulations Part II Advertisement, nomination and proposal for appointment 3. Advertisement of positions 4. Processing of applications 5. Interviews and obtaining references 6. Nomination, etc. 7. Right of access to information Part III Appointment 8. Appointing body 9. Composition of the appointments board 10. Administrative procedures for the appointments board 11. Notification of appointment Part IV Other provisions 12. Impartiality 13. Duty of confidentiality 14. Trial period 15. Leaves of absence in connection with training, transfer to another position, etc. 16. Appeals body 17. Other provisions 18. Entry into force and revision The Parties Footnotes Regulations to appointment to positions at NTNU that are subject to the Public Employees Act (Statsansatteloven, abbreviated to sal. in Norwegian), unless specific regulation has been laid down in or pursuant to the Universities and University Colleges Act (Lov om universiteter og høyskoler, uhl.) Part I General 1. Definitions, general information about the appointing authority, etc. 1.1 The Board of NTNU has resolved that appointment to the following managerial positions is to be undertaken by the Board itself: Rector, Pro-Rector, Vice-Rector, Directors, Deans and Museum Director. 1.2 For positions not covered by Section 1.1, the authority to make appointments is assigned to appointments boards; see Section 9 of the Staff Regulations. 2. Exemptions from the regulations 2.1 Exemptions may be made from sections 3 – 8 for appointments of up to 12 months. Appointments of student assistants with average working hours of less than 15 hours per week at NTNU in total are exempt from the rules in sections 4 – 8. The exemptions are conditional on legal grounds for temporary employment. In these appointment cases, the requirements for public advertisement, nomination and appointment do not apply; see Section 7 Subsection 1 of the Public Employees Act (in Norwegian). In such cases, decisions on appointment may be made by the head of the faculty or unit at the corresponding organizational level, or the person authorized by the head. The parties assume that this takes place only in exceptional cases, and where it has not been possible to predict the need. Use of appointments without public advertisement, including justification for this, must be reported quarterly to LOSAM. 2.2 An appointment or extension of the employment relationship that will extend beyond one year (see 2.1 above) must be handled according to the rules in the Staff Regulations on advertisement, nomination and appointment. Part II Advertisement, nomination and proposal for appointment 3. Advertisement of positions 3.1 Job vacancies, except for those specified in section 2.1 of the Staff Regulations, must be advertised publicly; see Section 4 Subsection 1 of the Public Employees Act[1] (in Norwegian). Public advertisement currently takes place through nav.no. In other respects, advertisement takes place in the manner considered most appropriate in accordance with the government regulations in effect at any given time. The position must also be advertised internally through NTNU’s intranet. The deadline for applications must be at least two weeks from the advertisement date. 3.2 Public advertisement is to be waived where the position can be filled by a redundant employee or a part-time employee with the right to increase their working hours, or as a result of Inclusive Working Life (IA) initiatives. 3.3 The employer must inform the employees about job vacancies in the organization; see Section 14.1 of the Working Environment Act. Publicly advertised positions must therefore also be advertised internally. This is important to protect the interests of employees who have a preferential right to a position. 3.4 The position must be re-advertised if no qualified applicants have responded. The same applies if changes in the qualification requirements for the position are desired. The position must also be re-advertised if a disproportionately long time has elapsed since the position was advertised or if conditions related to the position have changed significantly. All applicants must be notified if the position is to be re-advertised. The nominating authority decides on re-advertisement. 3.5 Before advertisement of a position, union representatives for the organizations associated with the faculty/department (LOSAM) must be informed of the advertisement text. The union representatives may require discussion of the salary placement (see Section 2.5.5 No. 1 of the Basic Collective Agreement) and the advertisement text in other respects. Through participation, the employees? at the unit in question must have information and be given the opportunity for participation regarding the text of the advertisement; see Section 9.6 of the adjustment agreement (additional local agreement)to the basic agreement for the civil service [Tilpasningsavtalen til Hovedavtalen]. 3.6 The advertisement text is approved by the Rector/Rectorate, the head of the faculty/NTNU University Museum (VM) or the department. Advertisement texts must comply with the guidelines/templates in effect at NTNU with regard to structure and content. 4. Processing of applications 4.1 A public list of applicants must be made available to the applicants as soon as possible after the deadline for applications. An extended list of applicants must be made available to the applicants who request this. 4.2 The general rule is that all applicants are included in the public list of applicants; only in special cases can applicants be exempted on request[2]. This request is dealt with by the nominating authority with the involvement of the advisory group. If the request cannot be fulfilled, the applicant must be informed immediately[3]. In principle, NTNU employees who apply for other positions at NTNU cannot be exempted from public disclosure. 4.3 The nominating authority may choose to accept applications for consideration even if the deadline for applications has passed. In this case, all applications that have arrived until the application in question was received will be considered. Nevertheless, applications received more than 14 days after the application deadline cannot be considered. 4.4 Candidates who, based on a comprehensive first-hand assessment, might come into conflict with legislation governing exports of knowledge, technology and services will not advance further from the first stage in the recruitment process. Here, reference is made to the Export Control Act. 5. Interviews and obtaining references 5.1 The applicants considered best qualified according to the nominating authority’s assessment are to be invited for an interview, and references must be obtained. No one may be appointed until an interview has been conducted and references have been obtained. 5.2 If any of the qualified applicants state that they have a disability that will require adaptation of the workplace or the employment relationship, at least one of these applicants is to be invited for an interview before a nomination is made (see Section 6 of the Regulations for the Public Employees Act (in Norwegian)). If any of the qualified applicants state that they have an immigrant background, at least one of these applicants is to be invited for an interview before a nomination is made. Having an immigrant background means having been born abroad and having immigrated, or having parents who were both born abroad (see PM 2010-08 (in Norwegian)). 5.3 New information that emerges in an interview or in any other way, and that is material to the assessment of the applicants, shall be recorded in the case documents. 5.4 If an applicant has requested that no information be obtained from their current or previous employer, and the nominating authority nevertheless wishes to obtain information, the applicant shall be notified so that he or she may withdraw the application. 5.5 To enable a moderate gender quota system, the evaluation shall make it clear whether the qualifications of the applicants in question are approximately equivalent or not if there are applicants of both genders. In addition, the nomination must be submitted to the unit’s gender equality adviser before the appointing body makes a decision on the matter (see the provisions on gender equality in the local pay adaptation agreement (tilpasningsavtalen) (in Norwegian) regarding moderate gender quotas in practice and the organization of equal opportunity initiatives). 6. Nomination, etc. 6.1 The immediate superior designates an advisory group consisting of at least two people. One of the members must be from the work environment to which the vacant position belongs. “Work environment” refers to the department, section or equivalent. At each faculty or department, LOSAM prepares a list of names of persons with appropriate competence who would be able to participate in an advisory group in connection with appointments. The term of office for these people runs concurrently with the term of office for members of the appointments board. However, LOSAM is to add to the list of names every year if necessary. A minimum of one representative in the advisory group is selected from the list of names. Both genders must be represented in the advisory group. 6.2 Representatives from the advisory group must be notified within a reasonable period, and follow the nomination process from the selection of suitable candidates and interviews to preparation of the nomination. 6.3 If there is disagreement over which of the applicants should be selected to continue in the process, the disagreement is to be resolved by the party with the authority to make a nomination. In the same way, disagreement on the nomination itself is resolved by the nominating authority. Disagreement regarding the nomination must be noted in the case documents. 6.4 If there are several qualified applicants for a position, three applicants must normally be nominated or proposed in the order in which they should be considered; see Section 5 Subsection 3, of the Public Employees Act. If fewer than three candidates are nominated, the rationale must be that there are fewer than three qualified candidates. 6.5 For positions that are not covered by Section 1.1 of the Regulations, the immediate superior is to make a nomination; see Section 5 Subsection 1 of the Public Employees Act (in Norwegian). 7. Right of access to information The right of access by the applicants (the parties) to a formal nomination is governed by the regulations to the Public Administration Act (forvaltningslovforskriften); see sections 14 - 19 (in Norwegian) in the regulations. Part III Appointment 8. Appointing body 8.1 Government employees who are not covered by Section 1.1 of these Staff Regulations are appointed by an appointments board, except for short-term appointments covered by Sections 2.1 and 2.2. 8.2 The number of appointments boards is determined by the Board of NTNU; see Section 11-1 (5) of the University and University Colleges Act. At the time of establishing these Staff Regulations, there is one appointments board at each faculty, one for the NTNU University Museum (VM), and one joint appointments board for units affiliated to the Central University Administration. In addition, there is one central appointing body for dealing with cases involving preferential rights and redundancies. 9. Composition of the appointments board Each appointments board at the faculties, the NTNU University Museum (VM), and the Central University Administration consists of 5 members. The chair of the appointments board, two representatives of the employer and two representatives of the employees; see Section 6 Subsection 2 of the Public Employees Act (in Norwegian). The representatives in the appointments board should have the same organizational affiliation, i.e. the representative’s position should be covered by the same appointments board as the vacant position, unless special considerations indicate otherwise. A maximum of one representative may fall under a different appointments board. 9.1 Chairmanship of the appointments board The Dean, Museum Director and Director of the Human Resources Division chair their respective appointments boards. Chairmanship of the appointments board at each faculty and the NTNU University Museum (VM) may be delegated to the administrative manager or head of the HR section at the faculty or the museum. For appointments to positions where these persons have authority to make a nomination or are disqualified, they withdraw from the meeting during discussion of the matter and are replaced by the Director of the Human Resources Division or the person authorized by him/her. For appointments to positions where the Director of the Human Resources Division has authority to make a nomination or there is a conflict of interest, he or she withdraws from the meeting during discussion of the matter and is replaced by the Rector or the person authorized by the Rector. The chair of the appointments board appoints the deputy chair from the other representatives of the employer. The deputy chair enters the board if the chair is absent and then has the deciding vote if the vote is tied. 9.2 Representatives of the employer Two representatives of the employer with personal deputies are appointed by the Dean, Museum Director, and Director of the Human Resources Division to the appointments boards at the respective units. The appointment applies for 4 years at a time, with the possibility of one reappointment (a maximum of 8 years). 9.3 Representatives of the employees: Two representatives of the employees with personal deputies are appointed for 4 years at a time with the possibility of one reappointment (a maximum of 8 years). Employees’ trade unions that have a right to participate in negotiations at the faculty, NTNU University Museum (VM) and Central University Administration to which the appointments board applies jointly appoint representatives with personal deputies to the appointments board. Once they have been appointed, the employee representatives do not represent their own union, but must safeguard the interests of all applicants. If the unions cannot agree, the representatives with their deputies are to be appointed as follows: If two employee unions each represent at least 25 % of the employees who belong to unions in the area of authority for the relevant appointments board, the unions each appoint their representative to the appointments board.If several employee unions each represent at least 25 % of the employees who belong to unions in the area of authority for the relevant appointments board, the two unions with the largest membership in the board’s area of authority each appoint their representative to the appointments board.Primary organizations in the same union confederation combine their membership numbers in relation to the rules in 1) and 2). 10. Administrative procedures for the appointments board 10.1 The appointments board makes the decision on who is to be appointed – see Section 6 Subsection 1 of the Public Employees Act (in Norwegian); on exemptions from the trial period – see Section 15 Subsection 1 of the Act (in Norwegian); and on disciplinary measures, suspension, notice of dismissal and summary discharge – see Section 30 Subsection 1 of the Act (in Norwegian). 10.2 The appointments board is to make decisions in meetings. In exceptional cases, matters may be dealt with through circulation of documents if the board members agree on this. If at least one of the appointments board members requires a meeting in a specific case, or the written procedures show disagreement, the matter must be decided in a meeting. 10.3 In public government administration, participation in an appointments board is generally an official duty. The board members may not prevent decisions by failing to participate in the procedures or refusing to sign the minutes of a meeting. However, if some of the board members do not participate in the procedures for a case or do not sign the minutes of a meeting, the board has a quorum if at least half of the members participate and sign. 10.4 Appointments boards are independent administrative bodies with the aim of contributing to independent and satisfactory administrative procedures. Among other things, this entails the duty to ensure that there is sufficient information about the case before a decision is made; see Section 17 of the Public Administration Act (in Norwegian). The appointments board may therefore decide that people other than the members may also attend in order to shed light on a specific case. Such people leave the meeting when the actual decision in the case is to be made. Members of appointments boards are not subject to instructional authority. All members of the appointments board may ask questions that are necessary to obtain further information about the case, including questions about assessment of qualifications, legal authority for temporary appointment and applicants with special rights. If the opinion of a majority of the appointments board members is that the information bout the matter is inadequate, the matter can be returned to the nominating authority for a new assessment. 10.5 The nomination submitted by the nominating authority must be comprehensive enough to provide the appointments board with an adequate basis for assessment. If a member of an appointments board or other board wishes to appoint an applicant who has not been nominated, a written assessment of the applicant must be obtained from the person who submits the nomination; see Section 6, third paragraph of the Public Employees Act (in Norwegian). 10.6 The final appointment decision is included in minutes signed by everyone or approved electronically. The matter is decided by ordinary majority vote; if the vote is tied, the chair has the deciding vote. 11. Notification of appointment 11.1 The person who is appointed must be notified of the appointment in writing in the form of an offer of employment. An employment contract in writing must be made in accordance with sections 14-5 and 14-6 of the Working Environment Act. The time limit for the person in question to confirm the offer must be indicated in the offer of employment. The offer of employment must also include provisions relating to a trial period, if applicable. The person appointed confirms in writing that such information has been received by signing the employment contract. 11.2 In the case of temporary appointments, the offer of employment and the employment contract must also state the duration of the appointment or specify the assignments to be carried out. The legal authority for a temporary appointment (under Section 9 of the Public Employees Act (in Norwegian)) must be stated in the offer of employment and the employment contract. 11.3 The other applicants shall be notified as soon as possible that the position has been filled. The notification must include the name of the applicant who has been appointed to the position (see Section 27 of the Public Administration Act (in Norwegian)). Part IV Other provisions 12. Impartiality Impartiality must be considered in accordance with sections 6, 7 and 8 of the Public Administration Act (in Norwegian). The appointing body decides whether a member has a conflict of interest. The person in question does not take part in this decision. If possible, the member of the appointing body is to be replaced by their deputy member when the member has a conflict of interest. The members are obliged on their own initiative to inform the appointing body of circumstances that may be material to the question of impartiality. 13. Duty of confidentiality Practice regarding the duty of confidentiality is in accordance with Section 13 of the Public Administration Act (in Norwegian). The members of the appointing body have a duty of confidentiality regarding information of which they become aware in connection with an appointment case. Those who are involved in appointment cases in other respects are subject to the same duty of confidentiality as the members of the appointing body. 14. Trial period 14.1 For the first six months, all employees serve a trial period according to Section 15 of the Public Employees Act (in Norwegian), unless the appointing body has expressly decided that the trial period will not apply. 14.2 If a trial period is imposed in connection with the transfer from one position at NTNU to another, it is a prerequisite that the earned entitlement to protection against dismissal and periods of notice is maintained. A condition for application of the provisions of the Public Employees Act regarding dismissal in the trial period is that the employee has received regular follow-up with feedback, etc. 14.3 In the calculation of the employment period in terms of Section 23 of the Public Employees Act (in Norwegian), all uninterrupted service at NTNU is to be used as the basis, including the length of service at previous organizations that have been incorporated in NTNU through transfer of undertakings. 15. Leaves of absence in connection with training, transfer to another position, etc. 15.1 Time off duty in connection with academic development, courses and similar initiatives for development of competence is granted in accordance with the guidelines laid down in the State “Særavtale om permisjon og økonomiske vilkår ved etter- og videreutdanning, kurs mv.” (in Norwegian) [“Special agreement on leave and financial terms for continuing and further education, courses and the like]”. Also see the provisions on study leave in Section 12-11 of the Working Environment Act. 15.2 In connection with transfer to another position, an application for leave of absence must be decided after weighing the interests of the applicant and the employer. 15.3 NTNU wishes to stimulate greater internal mobility to contribute to the individual’s professional development and optimal use of the university’s human resources. 15.4 The period of leave in connection with transfer to another permanent position should normally not exceed one year. 15.5 The decision on leave of absence according to the above mentioned rules is made by the immediate superior. 16. Appeals body If, in accordance with the Public Administration Act, a government employee appeals against a decision on termination of employment, disciplinary measures, suspension or dismissal, the appeal body is the Board of NTNU in cases where decisions are not made by the Board of NTNU itself. Where the Board of NTNU has made the decision, the appeals body is the ministry for the sector. 17. Other provisions Working hours: Working hours (wiki)Periods of compassionate leave: Compassionate leave (wiki)Vacation: Vacation, with special agreement: Special agreement (in Norwegian)Prohibition of gifts in official service: Gifts (in Norwegian)Certificate of employment: Certificate 18. Entry into force and revision 18.1 These staff regulations have been negotiated between NTNU and the following union confederations: the LO Stat group of the Norwegian Confederation of Trade Unions (LO), Unio (the Confederation of Unions for Professionals), Akademikerne (the Federation of Norwegian Professional Associations) and the YS Stat group in the Confederation of Vocational Unions (YS). The Staff Regulations cover the conditions that are specified as subject to negotiation in the Public Employees Act and are in accordance with the requirements in Section 2 Subsection 4 of the Act (in Norwegian). 18.2 When the Regulations refer to statutory provisions, the purpose is to provide consistency in the text. The references are not intended to create rights or obligations beyond those laid down in the statutory provisions themselves. 18.3 The Staff Regulations enter into force on 1 July 2019 in accordance with what the parties have agreed; see Section 2 Subsection 1 of the Public Employees Act (in Norwegian) and Section 19 no. 2, letter d of the Basic Collective Agreement (in Norwegian). 18.4 Each of the parties in the institution and the specialist department may at any time require that revision of the staff regulations be considered; see Section 2 Subsection 5 of the Public Employees Act (in Norwegian). The parties agree that an evaluation of the Staff Regulations is to be carried out by the end of June 2020. The Parties NTNU, 20 June 2019 Arne Kr. Hestnes, Director of the Human Resources DivisionMorten Mørch, Parat, affiliated to the Norwegian Confederation of Vocational Unions (YS Stat)Sturla Søpstad, The Norwegian Civil Service Union (NTL), affiliated to the Norwegian Confederation of Trade Unions (LO Stat) Gry Eva Sinkaberg Alterskjær, Forskerforbundet (Norwegian Association of Researchers) (Unio)Rune Sætre, Tekna (the Norwegian Society of Graduate Technical and Scientific Professionals) (Akademikerne) Footnotes [1] The obligation to advertise relates to the qualifications principle, which states that the person who is best qualified according to a comprehensive assessment of relevant education, experience and personal suitability is to be appointed. The positions must therefore be advertised to ensure free competition by giving all potential candidates the opportunity to register their interest (Section 2 of the Public Employees Act). [2] In the evaluation, emphasis must be placed on the interest that the public has in access to the case, especially if a higher post is involved. Considerations related to recruitment and protection of personal privacy must also be taken into account. The latter must be emphasized if disclosure of the application may have financial consequences for the applicant. In the same way, if the applicant has a leading post in operations undergoing restructuring where disclosure may lead to concern in the organization, this must be taken into account. [3] In such cases, the applicant must be given the opportunity to withdraw the application.
Travel advance
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Travel advance can be given only in specific situations. Norwegian - Reiseforskudd Topic page about travel | Credit card | Travel expences form Innholdsfortegnelse [-] When is it possible to get a travel advance Apply for travel advance Remember to send travel expense claim Payment in advance for sabbatical Contact When is it possible to get a travel advance A travel advance can be paid out in special cases, such as: travel and conferences for which payments must be made far in advance travel over extended travel periods - sabbaticaltemporary staff who can`t get a creditcard from Eurocard Apply for travel advance You apply for a travel advance in the Self-service portal. The advance form will be converted to an expense report once it is approved ny your leader/cost approver. Log in to the Self-service portal See guide: Register travel requests and advances in the Self-service portal Remember to send travel expense claim In addition to having your application for travel advance approved, you must submit travel expense claims for your trip. After your leader (cost approver) has approved the travel advance application, it will appear where you write your expense claim in the Self-service Portal or the DFØ app. See guide: Convert a travel request to a travel expense claim | DFØ (dfo.no) Payment in advance for sabbatical If you need payment in advance in connection with a sabbatical, go to Travel advance mobility grant. Remember that at the time of settlement (within 1 month of the end of the trip) you enter the advance amount by converting the travel application to an expense report. Contact Do you have questions or need help? Contact the Service center.
Apply for leave from your position
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Under certain conditions, employees may be granted internal leave to work in another position or work-related activity. Norsk versjon - Permisjon for å jobbe i en annen stilling ved NTNU Topic page about leave | Pages labelled with leave Innholdsfortegnelse [-] For employee: Apply for internal leave For employer: Send new employment contract When can you get leave to work elsewhere at NTNU? More information about the rules for internal leave You cannot appeal the decision Position changes in the payroll system during internal leave If you are going to work in two units simultaneously Position seniority Contact For employee: Apply for internal leave Application in NTNU Hjelp For employer: Send new employment contract If the leave is granted, the employer at the local HR unit must create an employment contract for the new position and send it to the Service Center for Payroll and HR according to the routine for new hires (in Norwegian). When can you get leave to work elsewhere at NTNU? The decision lies with the employer's right to manage and must be assessed in relation to the specific unit's operational needs. The ability to fulfill the work during the period of leave will be important when the application is evaluated. The general rule is that the new employment or activity is temporary. Therefore, it must be likely that you as an employee will return to the position from which you are seeking leave. The leave period when transitioning to another permanent position should normally not exceed one year. Additionally, the leave should serve both the employee and the employer. The temporary position or activity must therefore be relevant to the work in the unit where you normally work with NTNU. The following conditions must usually be met: The temporary activity facilitates mutual transfer of knowledge between the employee's original workplace and the new environment, thereby stimulating or strengthening interaction between them. Transitioning to a new temporary activity leads to professional renewal for the employee, which in turn benefits NTNU in terms of expertise. The temporary activity can contribute to enhancing understanding of and familiarity with external operations relevant to NTNU. More information about the rules for internal leave Section 15 in the Personnel and Employment Regulations for technical-administrative positions (in Norwegian)Section 12 Staff regulations for teaching and research postsSection 9.11.1-9.11.3 in the Personnel Handbook for State Employees 2023 (in Norwegian)When you submit the form in NTNU Help, it goes through the Service Center for Payroll and HR and then to your manager. Your manager will then either approve or reject the application. The documentation is stored in ePhorte. You cannot appeal the decision Decisions regarding leave are not individual decisions under the Administrative Procedures Act. Therefore, as an employee, you have no administrative right to appeal. Position changes in the payroll system during internal leave In NTNU's payroll system SAP, there is no leave type called "internal leave for another position." During the period of your leave, your main position will be changed to the temporary one. When the leave is completed, the main position will be changed back. The processing officer at the Service Center handles this registration. If you are going to work in two units simultaneously If the employee is to work partially in two different units, the position with the highest percentage of employment will be set as the main position in the payroll system, and the other position with a lower percentage of employment will be designated as a "secondary position." Position seniority When an employee takes up another position internally at NTNU, new position seniority is established for the new position. The position seniority in the regular position is put on hold during this period. When the employee returns to their regular position, they continue with the position seniority that applied when the leave started. This only applies to full internal leave. In the case of partial internal leave, new position seniority is obtained in the new position, and the position seniority in the regular position remains unchanged. Contact Contact the Service center for payroll and HR if you have any questions about this routine
The Art Forum at NTNU
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The arts are a vital part of NTNU’s distinctive profile and identity. We have art environments with a leading position in their field – it is important to make them visible and create opportunities for them to develop. Norsk versjon: NTNUs Kunstforum Innholdsfortegnelse [-] Art in NTNU’s strategy Goals until 2025 Better framework conditions for the development of our communities in the arts Strengthened internal, external and interdisciplinary collaboration Visibility and communication About the Art Forum at NTNU Members of the committee appointed by the Rector are Art in NTNU’s strategy In NTNU's strategy 2018-2025 Knowledge for a Better World (in Norwegian), art is one of five core tasks, and three development goals have been set for artistic activities: Developing art of documented high quality in an international contextStrengthening artistic development in schools and in societyContinuing to develop the interplay between technology, science and societyThe strategy points out how NTNU’s academic environment for higher education in the arts and artistic research, develops and studies the relationship between art and society, and further develops the relationship between art, technology and science. NTNU has a unique starting point for creating interdisciplinary synergies across academic environments, with a distinctive profile compared with other educational institutions in the field of art, both nationally and internationally. Goals until 2025 The Art Forum is working towards the following goals until 2025: Better framework conditions for the development of our communities in the arts The framework conditions for the arts will be strengthened internally at NTNU and, together with national partners, a strengthened plan for national funding will be developed.The doctoral programme in artistic research will contribute to strengthening artistic research at NTNU through a robust number of candidates with an artistic background. Strengthened internal, external and interdisciplinary collaboration NTNU will create the conditions for greater collaboration across the arts and across internal boundaries between disciplines in the arts, technology and science.The link between practice-oriented and profession-oriented subjects aimed at society and schools has been strengthened.NTNU will be a driving force for the development of outstanding art environments through extensive externally funded and other collaboration with nationally and internationally leading players in the field of art.The arts will be deeply involved in interdisciplinary and action-oriented research projects aimed at the UN’s sustainability goals and global challenges, especially by exploiting the opportunities in Horizon Europe. Visibility and communication Artistic research must have a framework for registration and documentation internally, nationally and internationally, aimed at making its social impact visibleNTNU will put artistic research on the agenda and contribute to the public debate on what kind of research needs to be addressed in today's challenges.Based on the goals in NTNU’s strategy, the Art Forum will prepare analyses and promote specific measures for the strategy period up to 2025. Measures will be developed in close collaboration with the academic communities involved. About the Art Forum at NTNU The forum has initially been appointed until the summer of 2025. The forum meets about 4-6 times a year.Once a semester, a status report on its work is given to the Research Committee. Members of the committee appointed by the Rector are Chair: Tor Grande, Rector Members: Eli Støa, Vice Dean of Research, ADTerje Lohndal, Vice Dean of Research, HFJesper Petersen, Vice Dean of Research, SUSecretary: Hilde Røysland, Research, Innovation and External Relations Division
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Norsk versjon: Panopto - automatisk teksting Table of Contents [-] Generate automatic text in Panopto (ASR - Automatic Speech Recognition) How to turn on automatic Norwegian subtitling of recordings Panopto automatic captioning in multiple languages Generate automatic text in Panopto (ASR - Automatic Speech Recognition) # You have the option of using automatic speech recognition to add captions (subtitles) to the video. Note that the machine-generated captions is not quite as good as manual transcription, and some time must be expected to correct the text. Automatic captioning works much better in English and larger languages such as Spanish and French than in Norwegian currently. The standard language setting in Panopto is Norwegian. Follow the instructions further down the page for how to change the captioning language. When you upload an hour of video, it can take up to eight hours before the text is ready. How to turn on automatic Norwegian subtitling of recordings # Find the video you want subtitled in Panopto, select "Edit". In the menu on the left, select "Captions", then "Import captions" Automatic text will now be generated. You can edit each subtitle by clicking on the three circles. When you have finished the changes you want to make, click "Apply" to save the changes. Panopto automatic captioning in multiple languages # Panopto now has support for automatic captioning in many languages. This feature which allows you to automatically add subtitles to you r videos is still in beta, but is already available to users. To activate automatic captions in a language other than Norwegian, you must do the following: 1. Create a new folder. Give the folder a name. 2. Click into the folder. Then click the black settings icon in the top right. This will take you to the folder settings. 3. In the settings menu, select “Settings”. Under "Content Language (beta)", select the language you want to use. Close the settings menu after selecting the language. All new recordings uploaded to this folder will now be subtitled in the language you selected. Automatic captioning will only work on new recordings you upload to the folder, either by uploading an existing file or by recording a new recording via Panopto Capture / Panopto Recorder. Moving existing recordings from other folders to this new folder does not work, but support for this will come eventually.
Student Web
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English
In Studentweb, you will find important information about your studies. This is also where you register as a student each semester and create the invoice for your semester fee. Norsk versjon - Studentweb Topic page about planning your studies Innholdsfortegnelse [-] How to log in as a new student How to use Studentweb We will help you get started Security Related pages Log in to StudentWeb How to log in as a new student Log in to Studentweb with your username and password (Feide). If you have not received a username yet, you need to log in with the login information you received in your welcome email. A few days before the beginning of the semester, you will receive two emails: one containing an 11-digit ID number and another containing your 4-digit PIN code. Log in to Studentweb using the ID number and the PIN code. The 11-digit ID number is generated by NTNU and cannot be used as an ID number outside of the university. Your login credentials are personal, so do not share them with others. How to use Studentweb In Studentweb, you will register for each semester and create the invoice for your semester fee register for courses and exams check, change, or confirm your education planfind the location and date of your exams see your exam results and order transcripts of your gradesIn Studentweb, you may also check or change your address and other contact details find your student number order a certificate proving you’re a student change your PIN code specify how you would like to use your vote in the NTNU student elections We will help you get started If you have questions about your studies, you can contact the study advisor / study consultant associated with your programme. If you have questions about study life in general, send an email to kontakt@aud.ntnu.no. Security Studentweb uses encryption, which means that your data is not transferred as plain text, but as an apparent jumble of characters that can’t be read by others. Read the privacy policy for Studentweb here (only in Norwegian) Related pages Create a user accountExam - everything you need to know before, during and after the examinationNew student - arrival checklist for new students at NTNUPlan your studies - checklist in order to plan ahead for next semesterSemester fee and registration - how to register in Studentweb and pay the semester fee
Radiation protection - radioactive sources
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English
These guidelines specify the areas of responsibility in the use of open and sealed radioactive sources. They apply to everyone who works with or has responsibility for radioactive sources. Norsk versjon - Strålevern - radioaktive kilder Topic page about HSE | Pages labelled with radiation Innholdsfortegnelse [-] Radioactive sources Responsibility Line leader Academic supervisor Local radiation protection coordinator Central radiation protection coordinator Individuals who work with radioactive sources Permitted amount of activity at NTNU In type B isotope laboratories, you can work with: In type C isotope laboratories, you can work with: Pregnancy and work with radioactive sources Safety and labelling Screening and safety equipment Labelling and classifying the workplace Labelling sources Labelling equipment Physical safety Transport, storage and handling Transport Storage Handling Dosimetry Exposure index Glossary Help NTNU regulations Legislation Contact information Approval/signature Radioactive sources A radioactive source emits alpha, beta or gamma rays. In a sealed radioactive source, the radioactive material is sealed in order to prevent propagation of the radioactive material to the surroundings.An open radioactive source is defined as all sources that are not sealed. When using an open radioactive source, the radioactive material can be accessed directly.Work with radioactive sources should be performed so as to minimise the exposure for users and the surroundings, and so that the probability of an accident is small. You will find a glossary at the bottom of this page. Responsibility Line leader The line leader has the main responsibility for responsible radiation protection at the unit. The responsibilities and tasks related to radiation protection are described in the guidelines Radiation protection - responsibility and task delegation. In addition, the line leader approves class C isotope laboratories. The line leader should also ensure that individuals who use radioactive sources receive an introductory course in radiation protection and a user’s course in open or sealed radioactive sources. The courses are arranged by NTNU. See skill development at NTNU (in Norwegian) for new course announcements. Users should also have access to local, customised training in the use of radioactive sources. Academic supervisor The academic supervisor for work with radioactive sources is responsible for the tasks described in Radiation protection - responsibility and task delegation. Additionally, the academic supervisor should ensure that: A risk assessment is conducted. If an open radioactive source is in use, use this checklist and chapter 2.5.1 in these guidelines for the use of open radioactive sources in the laborator (in Norwegian) as guides.The workplace, source and equipment are correctly marked. This can be completed in conjunction with the Local radiation protection coordinator.The need for personal dosimeters is evaluated.The radioactive source is stored responsibly.A system is in place for the return or disposal before the unit purchases sealed radioactive sources.The radioactive material is sealed in accordance with ISO 2919 Sealed radioactive sources - classification (requires login to the NTNU network). Sealing should prevent leaks during regular use and in the case of accidents.Regular checks are performed on equipment that contains sealed radioactive sources. The checks should ensure that the markings on the equipment are legible and that the closure mechanisms work. In addition, the radiation around the equipment should be measured.The unit has a detailed description of the work to be performed with any open radioactive sources. A detailed work plan should be made by a person who understands the work in detail, and with the help of the local radiation protection coordinator. When the work plan is being made, the following factors should be taken into consideration:The user’s experience level.Equipment in the laboratory.The availability of emergency aid in the case of an accident.The work plan should contain information such as the following: Which open radioactive sources will be used.The permitted amount of work.How the source will be stored.The measurement and person protective equipment that will be used: gloves, bench paper, radiation protection monitor, visors, lead and personal dosimeters.A plan for regular contamination checks and radiation level measurements in the work area. The frequency of the checks should depend upon the amount of work conducted with the source and the likelihood of contamination. The type of check will depend on the type of the source.Waste disposal.More information about work procedures, contamination control and fume cupboards can be found in chapter 2.4.4 in the Guide for the Use of Open Radioactive Sources in Laboratories (in Norwegian). How the user will perform the work. When the radiativ material is in use, the work should be done as quickly as possible without risking accident.That employees, students and other involved receive local training:Local guidelines and handbooks.The use of measurement and personal protective equipment.Waste disposal.Local emergency preparedness plans.More information about training can be found in chapter 2.4.1 in the Guide for the Use of Open Radioactive Sources in Laboratories (in Norwegian). That work with volatile radioactive sources is always performed in a suitable fume cupboard, safety bench or glove box, as described in 6.2 of the the Laboratory and Workshop Handbook. Local radiation protection coordinator The local radiation protection coordinator is responsible for the tasks described in the guidelines Radiation protection - responsibility and task delegation. Additionally, the local radiation protection coordinator should: Keep a list of isotope laboratories and how they are used.Report changes in the use of isotope laboratories to the central radiation protection coordinator once a year.Report the use of nuclides that haven’t previously been approved for type C isotope laboratories to the central radiation protection coordinator.Apply for the use of nuclides that haven’t previously been approved for use in type B isotope laboratories to the central radiation protection coordinator who will then send the application to the Norwegian Radiation and Nuclear Safety Authority (DSA).Manage the use of personal dosimeters and register users at the unit. Central radiation protection coordinator The central radiation protection coordinator is responsible for the tasks described in the guidelines Radiation protection - responsibility and task delegation. Additionally, the central radiation protection coordinator should: Forward applications for the use of new nuclides in type B isotope laboratories.Ensure that the results of personal dosimeters are stored in Occupational Health Services’ patient journal system.Ensure that NTNU has the appropriate approvals for work with radioactive sources at all times, as described in section 9 i the Regulations concerning Radiation Protection and the Use of Radiation. Individuals who work with radioactive sources Individuals who work with radioactive sources also have responsibilities, as described in the guidelines Radiation protection - responsibility and task delegation. Permitted amount of activity at NTNU Work with open radioactive sources in amounts less than the limits specified in the annex concerning exemption limits in Regulations on Radiation Protection and use of Radiation can be performed in areas not defined as type B or C isotope laboratories. All other work with open radioactive sources must be performed in an isotope laboratory that meets that following criteria: In type B isotope laboratories, you can work with: Regular chemicals: up to 10^4 x the limit value for work outside of isotope laboratories.Extraction of stock solutions and dilutions: up to 10^5 x the limit value for work outside of isotope laboratories.Risky work and work with dry substances: up to 10^3 x the limit value for work outside of isotope laboratories. In type C isotope laboratories, you can work with: Regular chemicals: up to 10 x the limit value for work outside of isotope laboratories.Extraction of stock solutions and dilutions: up to 100 x the limit value for work outside of isotope laboratories.Risky work and work with dry substances: up to the limit value for work outside of isotope laboratories. Pregnancy and work with radioactive sources Pregnant women exposed by their profession: The radiation dose to the foetus should not exceeds 1 mSv for the remainder of the pregnancy, from the time when the pregnancy becomes known. If you are pregnant, you should inform your employer as soon as possible. The dose to the foetus during the remainder of the pregnancy should be considered and measures taken to ensure that this limit is not exceeded. the Norwegian Radiation and Nuclear Safety Authority (DSA) gives the following advice: If the dose is accurately evaluated to be less than 1mSv: the pregnant user can continue with her regular work without taking any special precautions.If the dose is believed to be less than 1 mSv: the pregnant user can continue with her regular work, but might consider taking precautions to reduce exposure to radiation.If the dose is believed to be more than 1mSv: the pregnant user should work on tasks that decrease radiation exposure, or take precautions to avoid exposure to ionising radiation.Example: the dose to the foetus while working with RIA kits is accurately evaluated to less than 1mSv. The view of the pregnant employee should also be taken into consideration. If the pregnant employee wishes, the employers should insofar as is practical, offer alternative tasks or relocation. For more information about pregnancy and work with open radioactive sources, see chapter 4.2 in the Guide for the Use of Open Radioactive Sources in Laboratories (in Norwegian). Safety and labelling Screening and safety equipment Necessary screening, technical safety systems and personal protective equipment should be available to minimise the risk of accident and the radiation dose to the users and the surrounding environment. The unit should have access to a radiation monitor, both for contamination control and dose mapping. For more information about screening and safety equipment as well as an overview of methods and equipment, see chapter 3.4 in the Guide for the Use of Open Radioactive Sources in Laboratories (in Norwegian). Labelling and classifying the workplace All work areas should be labelled with the standard symbol (sign) for radioactivity with activity above the limit values. Labelling must be in accordance with chapter 5 in the Workplace Regulation (in Norwegian) from The Norwegian labour inspection authority. The standard symbol can also be found in NS 1029 Symbol for ionizing radiation (requires login to the NTNU network). If a risk assessment reveals that the workplace should be classified as a controlled or monitored area, label the doors or entrances to the area with this information. There should also be an explanation of the meaning of these terms. Set up a room card. If the area is controlled or monitored, this should appear on the room card. Also provide information about the radioactive source’s placement and the risk it might incur. In rooms where only a portion of the room is delegated to work with radioactive sources, this should should be specified on the room card. Labelling sources Radioactive radiation sources should be clearly marked with the standard symbol for ionising radiation. The standard symbol can be found in NS 1029 Symbol for ionising radiation (requires login to the NTNU network). The labelling should provide information about the type of source, series number or other unique information that can be used to identify the radiation source and activity on a particular date. Labelling equipment All equipment that can be contaminated should be marked with the standard symbol for radioactivity. All glass or containers containing radioactive material should be marked with the standard warning sign for radioactivity, as well as information about the source type and the amount of activity on a given date. Physical safety The number of people who come in contact with the radioactive material should be reduced to a minimum. The unit should have a list of the names of all of these people. Also, an access control system for the radioactive source so as to minimise the risk for theft and sabotage, is necessary. Rooms or areas containing radioactive sources should have: Access limitations that keep unauthorised persons from entering an area where they can be exposed to radiation or from performing theft or sabotage. If radioactive sources are kept in a room without an access control system, they must be kept under constant supervision during regular work hours. If the storage place is a room with an access control system, it does not need to be locked or under constant supervision..Warning signs as well as basic information about the radiation sources and, if relevant, required personal protective equipment.A room card with the radiation source marked on it.Technical measures that prevent theft and sabotage.Technical measures that keep radiation sources from damages from fire or water. Transport, storage and handling Transport See the Norwegian Radiation Protection Agency’s booklet number 26: Transporting packaged radioactive material (in Norwegian). These guidelines cover radioactive material that is integrated in another item, such as a clock or other instruments. Storage Radioactive material should be stored in accordance with section 25 in the Regulations on Radiation Protection and Use of Radiation. This covers all types of storage from the source is purchased until it is disposed. The entire refrigerator or the shelf on which a radioactive solution is stored is counted as a storage area. The same applies to storage in refrigerated rooms or freezers. Handling Radioactive waste that has been used in open or sealed radioactive sources should be disposed of in a manner that does not harm people or the environment. See the guidelines for radioactive waste. Dosimetry The Regulations on Radiation Protection and Use of Radiation requires employees who work in controlled or monitored areas to carry a personal dosimeter or in some other way determine the personal radiation exposure dose. Students who are performing practical work as a part of their studies (i.e. in a laboratory or in practice in an enterprise) are considered as employees, and must therefore carry personal dosimeters. NTNU administers personal dosimeters to students who are about to start a practice period. The use of a personal dosimeter is not necessary if the following conditions are met. The effective radiation dose experienced by a person is estimated to less than 1mSv/year, or the estimated dose on the hands is less than 50 mSv/year based on dosimeter measurements and the actual use pattern.The coordinator completes regulated contamination checks of areas and equipment.All work with radioactive isotopes must be risk assessed. This includes an assessment of the necessity of a radiation dosimeter. The unit can decide if it wishes to always use a dosimeter or finger dosimeter for work with specific types of radioactive isotopes. No matter the circumstances, personal dosimeters should be made available to those who ask for it. The local radiation protection coordinator administers the dosimeter service. The results of dosimeter measurements are registered in the Norwegian Occupational Dose Register, administered by the Norwegian Radiation and Nuclear Safety Authority (DSA). The purpose of this register is to keep an inventory on the doses from ionizing radiation to employees in Norway, with data from all employers that each employee has had. Both private persons, organizations/companies and DSA can access the register. NTNUs employees/students and radiation protection coordinators can access the register through the "ID-porten" system. Exposure index Working with ionizing radiation may imply registration in the Exposure index. Go to Exposure index to see what actions are necessary. To get into the index: Log into the substance index, click 'Administration' in the menu on the left side, and click 'Exposure'. Glossary Bq – Becquerel: A radioactive source’s strength or activity is measured in becquerel. The measurement describes how many nuclei decay per second. Type B isotope laboratory: A special laboratory for where only work with open radioactive sources is performed. Type C isotope laboratory: An area of laboratory reserved for work with open radioactive sources. Sealed radioactive sources: Radioactive materials that are sealed to prevent the material spreading to the surroundings. Contaminated: Polluted with radioactive material. Controlled area: The unit should classify the workplace as a controlled area if the employee can be exposed to radiation doses larger than 6 mSv/year, or if the dose experienced by the hands exceeds 150 mSv/year. If physical containment is not possible, the controlled area should be physical separated or in some other way clearly marked. Decay: Upon decay, the radioactive nuclei sends out radiation and is converted to another element. The words conversion and disintegration are also used about this phenomenon. Monitored area: The unit should classify the workplace as monitored if the employee can be exposed to radiation doses that exceed 1mSv/year, or if the dose experienced by the hands exceeds 50 mSv/year. Any use of ionising radiation should be shielded and the use limited so that employees in the monitored area do not receive a dose exceeding 1 mSv/year. Radioactive source: A radiation source contains radioactive material, which is any material that emits alpha, beta or gamma radiation. Limit values: Work that does not exceed the limit values given in the appendix of the Regulations on Radiation Protection and Use of Radiation can be exempt from a number of requirements. Small amount of activity can be performed outside of isotope laboratories. Work on several nuclides simultaneously needs to be given special consideration. Open radioactive sources: All radioactive sources that are not sealed. When handling open sources, you access the radioactive material directly. Help Checklist for risk assessment before using open radioactive sourcesGuide for the Use of Open Radioactive Sources in Laboratories (in Norwegian)Radiation protection booklet 8: Personal dosimeters for occupational exposure (in Norwegian)Radiation protection booklet 26 - revised in 2005: Transporting packaged radioactive materialNS 1029: Symbol of ionising radiation NTNU regulations Risk assessmentsRoom cardsCentral emergency preparedness plan, chapter 9.9: Accidents and abnormal incidents with radiation sourcesRadiation protection - responsibility and task delegationRadiation protection - working with radiation sourcesRadiation protection - X-ray equipmentRadiation protection - Radioactive wasteExposure index Legislation The Working Environment ActThe Radiation Protection ActRegulations on Radiation Protection and Use of Radiation - Norwegian Radiation and Nuclear Safety Authority (DSA)Regulation on organisation, management and employee participation - The Norwegian Labour Inspection AuthorityRegulations concerning the performance of work, chapter 15 - The Norwegian Labour Inspection AuthorityRegulations concerning action and limit values, chapter 4 - The Norwegian Labour Inspection Authority Contact information Ann Kristin Sjaastad, central radiation protection coordinatorLocal radiation protection coordinatorsArve Johansen, HSE advisor Approval/signature Approved by the head of HSE - December 27th, 2018 (replaces April 30th, 2014) - HMSR38E - ePhorte xxxx/xxxxx
Online Course Planner
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Norsk versjon - Emneplanlegging på nettLooking for something else? Education quality at NTNU | Pages labeled with courses Innholdsfortegnelse [-] What is EpN? Log in Deadlines User guidelines Course codes Contact What is EpN? EpN (Online Course Planner) is a planning tool used to create and edit courses. The course information is obtained from FS (Felles studentsystem) for editing in the EpN application. After the courses has gone through a quality assurance process, the courses will be returned to FS again. The courses must be quality assured in the tool through various stages. The stage you have access to is determined by your role in the application: Fagperson (S0 og S1)Kvalitetssikrer (S2)Godkjenner (S3)FS-klarerer (S4) Log in Log in Log in with Feide. Recommended browsers are Chrome, Firefox or Microsoft Edge (do not use Internet Explorer). Deadlines Significant changes: 15 November.New coursesTerminated coursesCourses that change teaching semesterCourses that will not to be taught next academic yearCompletion of course registration by the Faculties in EpN: 15 January.Timetable data must be registered in TP:For autumn semester 1 MarchFor spring semester 1 September User guidelines Here you may find the user guidelines (only in Norwegian): Brukerveiledning for fagperson Brukerveiledning for kvalitetssikrer og godkjennerA more detailed description set by the pricipal, describes the process for developing study plans and course descriptions. This description is available on the following webpage: Guidelines in the Quality Assurance System Course codes When creating new courses, any proposals for course codes should be based on previous code structures. The course code is a key that is part of many relationships in several computer systems. In order to maintain a code system that is intended to be robust over time, there must be good reasons for changing an established course code. Contact Do you have questions related to EpN? You can find a contact form for user support at NTNU Hjelp.
Betalmeg travel expenses and reimbursements for non-employees
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English
If you are not employed at NTNU, you need access to Betalmeg in order to send your travel expense claims and reimbursements. Access lasts until you have been inactive for approximately one year. You therefore do not need to order new access every time you send an invoice. Norsk - Betalmeg Topic page about Travel | Pages tagged with travel | Travel expenses claim for NTNU employees Innholdsfortegnelse [-] How to access Betalmeg 1) Order access 2) Once the person has access to Betalmeg, they will receive an e-mail How to log in to Betalmeg Log in with a Norwegian bank ID Log in for foreign users without a Norwegian bank-ID Submit you travel claims and reimbursements Contractors and access to Betalmeg Cost information for contractors Payment dates Where in the process is your expense claim? Keep this in mind when registering expense reports as a non-employee Contact How to access Betalmeg For contractors' access to Betalmeg, go to this section. If you are going to use Betalmeg for the first time, you must be registered as a user. If you've sent travel expense claims to NTNU via Betalmeg in the past, you probably still have access. Try logging in before you order e new access. If you need to change anything about your access, call the Service Center. 1) Order access If you as a non-employee are going to send information yourself, use the form Order access to Betalmeg-solution If you are an NTNU employee and need to submit information on behalf of an external party, use the form Bestill tilgang til BetalmegIn the form you should write: Personal details and contact information for a new userBank information. If payment is to be made to a foreign bank account, the foreign payment form must be completed and attached to the form in NTNU Hjelp.The name of the institute the user is going to register at, includes cost center. If the cost is going to be on a specific project, enter the subproject number/name (delprosjekt). Contact the HR professional on your institute if you need information about project number. If this information is registered when the user is given access, it should automatically appear in the travel expense claim. 2) Once the person has access to Betalmeg, they will receive an e-mail It will take a few days from the time you order until you get access. Once your user has been created, you receive an e-mail from DFØ, which delivers the Betalmeg solution for NTNU. The e-mail will contain some information about how they log in and what is important to keep in mind. If the person doesn't receive the email, it may have ended up in a spam filter. How to log in to Betalmeg How to log in depends on whether you have a Norwegian bank ID or not: Log in with a Norwegian bank ID Log in to the Self-Service portal through this link. You may also download the DFØ app (dfo.no) Log in for foreign users without a Norwegian bank-ID Betalmeg-users who do not have a Norwegian bank ID will receive an e-mail with a username. The first time you log in: Go to https://login.dfo.no/Chose other agencies Enter your user name and select "forgot password". If you haven't receive a user name yet, select "forgot username"Confirm your phone number and click "send code". You will then receive a code by SMS. After this is registered, you create your own password to log in. Note! Mobiles registered in the countries on this list cannot receive SMS from Betalmeg due to a security setting. Contact the Service Center if a travel bill or reimbursement is to be sent from these countries Submit you travel claims and reimbursements Guide: How to use Betalmeg (dfo.no) . In a travel expense claim, please remember to choose "public transport" for bus tickets etc. not "commute". Be sure to choose the right accommodation in the field "Type of trip" in step1. Go to Accommodation and meals in your travel expense claim - Kunnskapsbasen - NTNU for information. Contractors and access to Betalmeg People who have signed an assignment contract with NTNU do not need to be registered in Betalmeg. Provided that the contract is signed and approved, they automatically get access to Betalmeg from the start date of the contract. Therefore, remember to set the start date in the assignment contract to a little before the person is due to travel. You will have access to Betalmeg after your assignment. If you have been inactive for a year, your user will be deleted. The contractor will receive information about Betalmeg by e-mail after they have signed their contract with NTNU. Contractors are not to register their actual fee in the Betalmeg solution. Betalmeg is only for expenses to be repaid. The actual fee will be paid to a contractor after the end date of the assignment. Cost information for contractors When a contractor has been contracted via Assignment and employment contract, the entity has already registered posting information. The external party shall leave the field "cost allocation" as the default unless they have been told by NTNU to enter a different cost allocation. Payment dates See the payroll schedule for when travel expense claims and reimbursements are paid out. Where in the process is your expense claim? Go to "Register travel expense claim" or "Register reimbursement" in the Self-service portal. In the left hand pane you can find expense claims that have been sent, approved, paid, returned or saved as drafts. Draft: You have started filling out your claim, but it is not yet sent. Sent: Your claim is sent and is waiting for approval. Approved: Your claim is approved and will be paid out. Travel expense claims and reimbursements are paid out on dates of payment "travel expenses and reimbursements" in the payments schedule. Returned: Your claim is rejected and returned to your for correction. Paid: The expense claim has been paid out. Keep this in mind when registering expense reports as a non-employee All expenses must be agreed in advance with the responsible person at NTNU.Enclose specified receipts documenting all expenses. By specified receipt is meant that the receipt shows what it has been paid for. A bank statement showing only the amount paid will therefore not be sufficient.The claim must be submitted within one month.Make sure the information on the form is correct and completeFor travel expenses to be repaid, select "Travel expense claim" when you enter the DFØ app or the self-service portal Betalmeg. If you're claiming a refund for something not related to a trip, select "Register expense reimbursement."According to the government's travel regulations, NTNU do not pay subsistence allowance to non-employees. Contact If you have any questions or need help using Betalmeg, contact the Service center.
Language preparation for studying abroad
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English
Looking for something else? Topic page about studying abroad | Pages labelled with study abroad Norsk versjon: Språkforberedelser til utenlandsstudier When preparing for studies abroad, we recommend that you also prepare yourself thoroughly for the language of instruction. The Department of Language and Literature has several introductory courses. In addition it is recommended that you continue to study the language after arrival. Language scholarship If you are already eligible for receiving financial support from the State Educational Load Fund, you can apply for en extra scholarship if undertaking education or language courses abroad in another language than English. Get in touch with the State Educational Loan Fund if this applies to you. English proficiency tests Some institutions require documentation of your English proficiency. You should take the required tests well in advance of your departure. Test of English as a foreign language (TOEFL)Please see the ETS pages for where the TOEFL test is offered.International English language testing system (IELTS)In Norway, these tests are administered by Folkeuniversitetet and can be taken in Oslo, Bergen or Trondheim.If no more places are available, it is possible to be put on a waiting list. Please contact them at 55 55 36 30.Students planning on applying for a degree program in the USA may also need to take the Graduate Record Exam (GRE) (Graduate degree program) or the Scholastic Aptitude Test (SAT) (Undergraduate degree program). Very few universities require the GRE for students studying abroad. In 2015-16 the SAT was given in Oslo and Stavanger. Spanish as the language of instruction If you plan to study in South America, you will need to be proficient in Spanish. Most institutions will require proof of your proficiency. For studies in Brasil, Portuguese proficiency is required. Please see Department of Language and Literature
Researchers Grand Prix
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English
The Researchers' Grand Prix is Norway's «national championship» for PhD candidates to present their research. Norwegian version: Forsker Grand Prix Innholdsfortegnelse [-] Researchers' Grand Prix at NTNU About the Researchers' Grand Prix Contact Researchers' Grand Prix at NTNU Are you a PhD student? Would you like to learn and develop your skills in presenting your research together with other PhD candidates in a friendly, sociable and fun setting? Would you enjoy the challenge of competing for the votes of the judges and the audience? Would you like to win the title of Norway's best research communicator? Follow NTNU's website on the Researcher's Grand Prix. Information and registration will start at the beginning of next year. NTNU will choose 10 PhD candidates, who will take part in the regional finals at Byscenen in Trondheim. About the Researchers' Grand Prix The Researchers' Grand Prix is a fun and exciting opportunity for doctoral candidates to learn valuabe skills in communicating their research. Several Norwegian universities hold regional finals in the Researchers' Grand Prix in their cities. The two winners from each regional final meet in the national finals. The winner will be awarded the title of Norway's best research communicatior. The Researchers' Grand Prix takes place in September every year in a collaboration between Forskningsdagene (National Science week) and the universities. Contact Gunnar Kåre Hansen, The Communication Division
Corona - consequences for Horizon 2020
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English
Information for NTNU employees applying for funding from Horizon 2020 and employees participating in Horizon 2020 projects regarding the consequences of the Coronavirus Topic page about Horizon 2020 Norsk versjon: Korona - konsekvenser for Horisont 2020 Innholdsfortegnelse [-] Horizon 2020 application deadlines Horisont 2020 running projects – risk analyses If NTNU is the coordinator of the Horizon 2020 project If NTNU is partner in the Horizon 2020 project Costs and the Corona situation PES/POS Grants from NTNU to Horizon 2020 applicants Existing PES/POS projects New PES/POS projects Please also consult the European Commission’s new webpage European Research Area (ERA) Corona Platform. Horizon 2020 application deadlines Most deadlines under Horizon 2020 has been postponed. The precise new deadlines for each call and topic are published on the European Commission’s webpages. NTNU-researchers in the process of developing applications for Horizon 2020 are advised to consult the Funding & tender opportunities portal, as well as the European Research Area (ERA) Corona Platform recurrently. NTNU-researchers in the process of developing applications for Horizon 2020 are advised to continue the applications process as planned by the use of efficient communication links for remote collaborative work. NTNU researcher are advised to be cautious when setting up the Horizon 2020 consortia, and engage in an open dialogue with partners regarding their long-term ability to commit to the project and manage their deliverables during the lifespan of the project. Horisont 2020 running projects – risk analyses Granted Horizon 2020 projects should as far as possible run as planned, with the necessary adjustments given the current situation. The European Commission encourage the project consortia to find practical solutions to be able to see the projects through, and if necessary, make adjustments. The Commission has communicated that ‘maximum flexibility’ will be the guiding principle. All NTNU’s Horizon 2020 projects are advised to perform a risk assessment of possible consequences occurring as a result of the Corona virus for the remaining activities and deliveries in the project. This should be done as a joint effort by the consortia and be organized by the coordinator. If NTNU is the coordinator of the Horizon 2020 project If NTNU is coordinating the Horizon 2020 project, the NTNU coordinator should engage in a close and running dialogue with the project partners and establish digital communication platforms to secure the internal communication and cooperation in the project. It is in particular important that NTNU as coordinator secures feedback from the partners regarding their ability to keep their commitments in the project. The partners have the duty to notify NTNU as the project coordinator if they are not able to fulfil their obligations. If such a situation occurs that partners are unable to fulfil their obligations, the NTNU coordinator must contact the Project Officer in the European Commission immediately. The situation will then be assessed on a case-by-case basis according to article 51 in the Grant Agreement about force majeure. It is strongly recommended that NTNU as coordinator initiates a risk analyses to identify potential consequences of the Corona-situation for the project activities, deliverables and costs. The risk analyses should involve all partners. The NTNU coordinator has the duty to inform the Project Officer about any risks identified by the consortia and possible solutions to overcome them. We advise that such communication is done in writing. In general, we advise the coordinator to engage in a close dialogue with the Project Officer about how to secure the deliverables in the project, as well as necessary adjustments. Please consider this table as a template for a risk assessment: Occurence , Task Deliverable , Consequence , Probability , Gravity , Possible actionsx x x L/M/HL/M/Hx x x x L/M/HL/M/Hx If NTNU is partner in the Horizon 2020 project NTNU researchers participating as partners in Horizon 20202 projects are advised to engage in a close dialogue with the project partners and especially the project coordinator. If the current situation makes it impossible for NTNU as a project partner to fulfil its obligations in the project as described in the Grant Agreement, the NTNU researchers are obliged to contact the project coordinator immediately, who in turn will contact the Project Officer in the European Commission. We advise that such communication with the project coordinator is done in writing. If a risk assessment has not already been done for the project as a whole, we advise that NTNU as partner encourages the project coordinator to initiate this. If the coordinator for some reason does not wish to do a risk analyses for the project and the consortium at large, we advise that an analysis is done for the NTNU part of and deliverables in the project. If risk factors are identified, NTNU has the duty as project partner to inform the coordinator about this immediately. We advise that this is done in writing, Costs and the Corona situation Costs in Horizon 2020 project will be eligible, if they fulfil the general eligibility conditions set out in Article 6 in the Grant Agreement, like any other costs incurred under the project. If a meeting or event cannot take place due to the Corona situation, costs may still be charged to the project if they fulfil the cost eligibility conditions. It is a prerequisite that all possible options for getting costs refunded or covered by insurance is explored. If force majeure entails extra costs for the implementation of the project, these costs may be eligible, based on an assessment. Please note that the maximum grant amount cannot be increased. PES/POS Grants from NTNU to Horizon 2020 applicants Existing PES/POS projects Already granted PES/POS-projects should run as planned as far as possible, depending on the opportunities in the current situation to see the planned activities though.NTNU researchers are advised to use digital platforms as far as possible for consortium meetings and application development in general.Please note that most application deadlines have been extended, please consult the specific section on this.Please note that the PES grant will not be increased due to the extension of the deadline. New PES/POS projects New PES/POS application will be received and handled as normal.New PES/POS application should take into consideration the extended application deadlines.New PES/POS application should explicitly address possible consequences of the Corona-situation for planned activities, and describe how project development and meetings can be take place by use of digital platforms.If NTNU-researchers participating in Horizon 2020 projects experience that the current situation has consequences for activities and deliveries in the project, this need to be handled immediately. Occurrences leading to project activities being hampered due to the Corona situation, will be considered to fall under article 51 in the Grant Agreement about ‘force majeure’, if considered extraordinary, unforeseen or outside of the control of the partners. The European Commission will assess each case individually.
Schools for your children during your sabbatical year
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Here you will find information about kindergartens and schools in connection with sabbatical abroad. Norsk versjon - Barnehage og skole ved utenlandsopphold. Looking for something else? Topic page about Sabbatical | Pages labeled with kindergarten. Innholdsfortegnelse [-] Finding schools for your children abroad Tuition Homeschooling Leave of absence from Norwegian school Leave of absence Leave of absence from private school Kindergarten Relevant links Finding schools for your children abroad If you take your sabbatical abroad, your host institution may be able to help you find schools or childcare for your children. In the same way as in Norway, the choice of school/school district is often linked to your residential address. In addition you may also find information about schools and cindergartens following these resources: When staying within the EU/EØS area, these websites can be of help:Eures - Living and workingEuraxess - Around the worldIf you wish to continue your child's schooling in Norwegian, you can check this list of Norwegian schools abroad (in Norwegian).Some courses can be given online in Norwegian for grades 1-10: Globalskolen and Norskskolen (in Norwegian).It may be possible for your child to take his or her Norwegian secondary school exams abroad (in Norwegian).Bring documentation that helps describe your child's schooling in Norway, such as reading lists or lesson plans. Some foreign schools require a health certificate and proof of vaccination. Tuition Some countries schools have tuition fees. This is especially relevant in English speaking countries and in international schools where English is not the native language. Tuition costs, exceeding normal school/kindergarten expenses in Norway, can be tax deductible. Homeschooling It is possible to apply to allow your child to be homeschooled if one parent is at home during your stay abroad. If you consider to take this approach, you should contact the Oppvekst Office in your municipality well before your departure date. Leave of absence from Norwegian school Leave of absence Contact your child's school before you travel to find out what consequences, if any, your stay abroad will have for your child's further schooling in Norway. Typically, a child cannot be given more than a 14-day leave of absence from school. The usual practice is to withdraw your child from school during the time that you are abroad and enroll them again when you return from your sabbatical. Leave of absence from private school If you have children in a private school, you can apply for an extended leave of absence from the principal, but be aware that this can be denied, and/or your child could lose his or her spot at the school. If this happens you will have to apply again for a spot at the school well before you return to Norway. Kindergarten If your child is in kindergarten you should check as soon as possible to see if your child's spot can be held for you during your absence. It is difficult for a kindergarten or preschool spot to be left empty for months while you are abroad and there is no guarantee that you will be able to keep your spot while you are away. Relevant links Ministry of Children, Equality and Social Inclusion's advice about notification requirements notification requirements, insurance, school and education (in Norwegian only)(pdf).Primary school law (in Norwegian) §2-11
Suitability assessment
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Suitability assessment requires NTNU to carry out continuous assessment of students' professional and personal qualifications for work as a teacher or as a professional in health or social care. Norsk versjon - Skikkethetsvurdering Innholdsfortegnelse [-] Form for reporting Institustional authorities at NTNU - suitability assessment NTNU in Trondheim NTNU in Gjøvik NTNU in Ålesund About suitability assessment Programmes of study at NTNU that are covered by suitability assessment Notification of doubt regarding suitability Procedure in the Suitability Committee Procedure in the Appeals Committee Right to coverage of legal expenses Members of the Suitability Committee See also Form for reporting Form for reporting doubt about suitabilityThe form must be submitted to NTNU's institutional authority. Institustional authorities at NTNU - suitability assessment NTNU in Trondheim Adviser Bernt Nicolai Særsten: audiology, social education and child welfare work, biomedical laboratory science, physioteraphy, pharmacy, occupational therapy, midwifery, medicine, radiography, social work, nursing, learning diability nursing, paramedics, speech therapy, sign language. Assistant professor Øyvind Haugan Lien: teacher education inn accordance with chapter 14 in "forskrift 23. juni 2006 nr. 724 til opplæringslova", psychology, special education. NTNU in Gjøvik Assistant professor Randi Stensby Lied: nursing, occupational therapy, radiography, paramedics. Associate professor Siv Sønsteby Nordhagen is Lied's substitute. NTNU in Ålesund Assistant professorBente Schei Skagøy: biomedical laboratory science, nursing. Assistant professor Sølvi Røsvik is Skagøy's substitute. About suitability assessment The Regulations relating to suitability assessment in higher education specify the criteria for suitability assessment. These criteria are general, and must be supplemented by qualified expert and professional judgement. For a student to be considered unsuitable, at least one of the factors described in the criteria must apply to such a degree that the student poses a potential danger to the lives, physical and mental health, rights and safety of pupils, patients, clients or users that the profession entails. Suitability assessment must be conducted throughout the programme of study, and is continuously considered in both the theoretical and the practical part of the programme. If there is doubt about a student's suitability, a special suitability assessment is required. This will be used in special cases when other formal and informal measures during the programme have not remedied the situation. The most important measure is in the programme itself, where the student may fail subjects or professional training. Students who show inability to master their professional training will usually fail this part of their education. If the institution sees that the student will be unable to complete or will have major problems in completing his or her programme of study, the student can receive guidance about this and may be advised to discontinue the programme. Programmes of study at NTNU that are covered by suitability assessment Suitability assessments must be conducted throughout the following programmes of study: Programme of professional study in medicineProgramme of professional study in psychologyMaster's degree in pharmacyTeacher training for grades 1-7Teacher training for grades 5-10Five-year programme for Master of Philosophy and Education/Master of Science and Education (lektorutdanning)Three-year vocational subject teacher educationBachelor's degree in child welfare (barnevern)Bachelor's degree in audiologyBachelor's degree in physiotherapyBachelor's degree - learning diability nursing (vernepleier)Bachelor's degree in nursingBachelor's degree in biomedical laboratory scienceBachelor's degree in occupational therapyBachelor's degree in radiographyBachelor's degree in social workProgramme of study in midwiferyEducational theory and practice (teacher training)Suitability assessment takes place continuously in both the theoretical and the practical part of the programme of study. All subject teachers and/or teaching practice supervisors/practical training supervisors are responsible for ensuring that students' suitability is assessed. At the start of their studies, students must be informed about suitability assessment and what it entails. Notification of doubt regarding suitability Special suitability assessment starts with submission of notification of doubt in writing to the responsible member of the institution staff regarding the student's suitability. Anyone who is in contact with the student can submit notification of doubt. In most cases it will be a member of the teaching staff or practical training supervisor, but it could also be students or administrative employees who have been in contact with the student. The person who submits the notification of doubt may not be anonymous.The responsible member of the institution staff is responsible for the process of dealing with notifications of doubt and for ensuring that as much information about the case as possible is gathered for possible investigation by the Suitability Committee. The student must be notified in writing that there are grounds for doubt about his or her suitability, and the student must be summoned to a suitability review. The student may bring one person to the review. The student must be offered extended supervision and guidance unless it is obvious that such supervision is not suited to helping the student. Written minutes of the suitability review are to be taken, including a description of the case and, if relevant, plans for extended supervision and guidance of the student. If extended supervision and guidance do not lead to the necessary change and development for the student, the member of NTNU's staff who is responsible for suitability assessment must submit the case to the Suitability Committee. From this stage of the proceedings, the student is entitled to expenses paid by the institution for assistance from a lawyer. Procedure in the Suitability Committee NTNU has a Suitability Committee that consists of internal and external members. Cases submitted to the Suitability Committee must be accompanied by all the written documentation on the case. The committee must investigate the case in greater depth if necessary. The student must be notified of the date and time for the committee meeting well in advance and must be presented with the case information. The student must have the opportunity to present his or her views to the committee before the meeting. The Suitability Committee prepares a recommendation to NTNU's Appeals Committee with an assessment of whether the student is suited or not, whether the student should be excluded completely or partly from the programme of study in question, as well as the length of the exclusion period and any conditions the student must meet in order to be allowed to resume the programme of study. Procedure in the Appeals Committee Based on the recommendation of the Suitability Committee, the Appeals Committee at NTNU may pass a decision on exclusion from the programme of study for up to three years if it finds that a student is not suitable for the profession for which he or she is studying. The student may appeal the decision of the Appeals Committee to a joint Appeals Committee established to consider appeals on decisions about a student's suitability, among other purposes. The Norwegian Universities and Colleges Admission Service (NUCAS) is notified of the decision on exclusion. The decision will apply to all the country's educational institutions. This means that the student may not apply to or accept a place at equivalent programmes of study at institutions subject to the Act relating to Universities and University Colleges during the period of exclusion and that the student must apply again if the programme of study is to be resumed after the period of exclusion. Right to coverage of legal expenses The student is entitled to representation by a lawyer or other spokesperson from the date on which the case is brought before the Suitability Committee. The expenses for this are covered by NTNU based on the State’s fee scales. Members of the Suitability Committee The members of the NTNU Suitability Committee are appointed for three years, whereas the student representatives are appointed for one year. The members during the period 1 January 2020 – 31 December 2020 are: Academic Head of the Committee: Vice Dean Toril Forbord, Faculty of Medicine and Health Sciences, Trondheim Head of Studies: Associate Professor Anna Ruth Grüters, Department of Teacher Education Representatives of supervised professional training: Teacher Jan Åge Almaas, Flatåsen School and Associate Professor Guro Aune, Department of Clinical and Molecular Medicine, Trondheim Teaching staff: Assistant Professor Lars Andre Olsen, Department of Health Sciences, Ålesund and Assistant Professor Anne Grytbakk, Department of Social Work, Trondheim Student representatives: Herman Nesse, Teacher Education (01.01.23-31.12.23) and Ingvil Husby, Nursing (01.01.23-31.12.23) External representative: Senior Adviser Børge HaugsethSecretary of the Suitability Committee: Senior Adviser - Jurist Anne Marie Snekvik. See also Regulations relating to suitability assessment in higher educationCircular F-14-06 about suitability assessment
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