Holiday leave - administrative routines

April 2024: This page will be updates with more details.
This page contains administrative routines for leaders about holiday leave.

Norsk versjon - Ferie - administrative rutiner

Other employees will find useful information that can help you plan and apply for holiday leave on the topic page.

Topic page about Leave | Pages labelled with Leave

Manager's responsibilities with respect to holiday/vacation time

As a manager it is your responsibility to see that your employees use their holiday/vacation time in the course of a calendar year and that they don't have any remaining holiday/vacation days at the end of the year.

More information about the managers' responsibilities with respect to the use of holiday/vacation leave (currently only in Norwegian).

Holiday/vacation leave planning

An employee's application for holiday leave should be discussed with his or her supervisor before it is applied for and approved in the Self-service portal.

Routines for financial and payroll employees

You can find an overview in the Self-service portal

During holiday planning in the Self-Service Portal, you as a manager can get all the vacation on your employees. Guides (only available in Norwegian):

Incorrect holiday quota

2023: With the transition to the new year and new system, there may be employees who have had the wrong number of days of holiday leave transferred from 2022. If employees discover errors, they must notify their immediate manager. The employee and manager must together clarify what should be the correct quota. The manager can notify the Service Centre of what is to be corrected via a separate holiday correction form in NTNU Hjelp, if:

  • an employee has 0 days in holiday quota for 2023 in the Self-service Portal
  • an employee who transferred vacation days from 2022 has not included the correct number in the overview for 2023 in the Self-Service Portal

Note that all employees have 25 days in holiday quota in the Self Service Portal/30 days for employees over 60 years. This also applies to part-time employees, except those who have a work schedule in the Self-service Portal that they work certain days.

Due to the technical setup of the payroll system, the Service Centre is not able to reduce the number of days in the quota to less than 25 days without this having a financial consequence for the unit.

Other resources

Translator's note

Remember that holiday and vacation mean two different things in American English, while being equivalent words in American and British English.

Thus, while someone who uses British English would take holiday leave, or go on holiday, an American English speaker would take vacation days - or go on vacation. The word "holiday" in American English means a legal day off for nearly every worker, such as New Year's Day or Independence Day (4 July in the US, 17 May here in Norway).

Contact information

Do you have questions or need help? Contact the Service center.