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Time-limited contracts on monthly or hourly payment terms

Information on this page apply, for example to student assistants, teaching assistants, research assistants and old-age pensioners with pensioner terms.

Before you can work for NTNU, you must enter into a written contract. Hourly and monthly contracts are concluded via the digital solution for time-limited contracts.


Norsk: Midlertidig time- eller månedskontrakt


Hourly contracts must be re-signed in January

If you had an hourly wage contract from 2022 that will continue in 2023, you will have to re-sign the contract. You will receive it during January 2023, and only then will you have access to time registration in the Self-Service Portal, which in turn generates payment. The contract comes via e-mail from DFØ.

You sign the contract in the Self-Service Portal or DFØ app

When your contract is established by NTNU, you will receive an e-mail to your private e-mail address from DFØ, the supplier of the digital solution. You must then read through the contract and either confirm the details and sign the contract or reject it and explain why.

Once the contract has been signed, you will receive a new email from DFØ about how to log in to the Self-Service Portal or the DFØ app.

Do you experience technical problems when entering into a contract with NTNU?

If you do not receive a contract by e-mail or text message on mobile upon registration, please contact the Service Centre by phone or e-mail.

If you get an error message when signing the contract: There may be challenges when using a Mac/iPhone/iPad, especially with GoogleChrome. Try to use Windows together with Google chrome when signing, if you have that option available.

If you get an error message right after signing the contract, try again a few times. If it still doesn't work, reject the contract and write a note that you're getting an error message.

If it still doesn't work, contact the Service Center by phone or email.

Hourly paid employees must register hours in order to be paid wages

Guide: How to register working hours in the Self-service portal for hourly employees

  • Hourly employees must sign an hourly contract in order to register hours.
  • Hourly pay registers time via the tile "My contracts", not "Time".
  • In addition, hourly paid employees must remember to submit a timesheet. Timesheets must be submitted no later than 8 p.m. on the last day of the month in order to be paid the next month. Only one timesheet can be submitted per month per contract.

Employees who register remunerations on top of their working hours

If you as an hourly paid need a supplement, you must enter two different tiles in the Self-Service Portal:

  1. First, register your hours under "My contracts". Employment and contract | DFØ (dfo.no)
  2. Second, register your supplements via "Remunerations": Register a remuneration | DFØ (dfo.no)

You must enter each supplement ("wage type") as a separate line. Press "Add allowance" for each wage type. These are the names of the wage types in the Self-service portal. Note that the sum field is not updated for all types of wages, but it has no consequences for the payout.
2015 Overtime 50%
2020 Overtime 100%
2035 weekend compensation 100 %
2040 Morning and evening
2045 Night
2065 Saturdays and Sundays

Payment dat e and deadlines

Salaries are paid on the 12th of each month. See dates and deadlines for salary payments (only available in Norwegian at the moment).

Tax deduction cards are obtained electronically from Skatteetaten

Remember to check that the tax rate or table card is correct on the skatteetaten.no.

Payslip

The payslip will be available in Altinn. You will also find your paycheck in the DFØ app and in the self-service portal.

Sick leave

If you become ill, inform your manager.

Doctor-certified sick leave

If you become ill before you have been employed for two months, you must submit a doctor-certified sick leave.

In case of sick leave from a doctor, you can send a timesheet to the Service Center via NTNU Help. In the form, you submit the hours that were previously set up in your work schedule and that you are prevented from working due to illness. If you have multiple hourly contracts, you must submit one form per contract.

The reason why you have to send the hours in this way is that the Self-Service Portal / App blocks the possibility to register time sheets when you are on sick leave.

Self-declared illness

When you have been employed for two months, you can use self-certification. You then notify your manager. You can register hours for the days you are sick, if the working hours were agreed in advance with your manager.

Duties and rights

Persons employed on hourly or monthly contracts receive sick pay, holiday pay and pension premiums from Statens pensjonskasse.

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Contact

If you need help with signing contract, using the Self-service portal, registering time or have any questions about salary, you may contact the Service center.