Accounting for travel expenses - Kunnskapsbasen
Accounting for travel expenses
Travel expense claims now go throught the Self-service potal or DFØ app. The HR-portal is closed.
Norsk - Reiseregning
- Do you have travel expense claims from 2022?
- How to register your travel expense claims
- Reimbursed for expenses that are not related to travel
- Note that from 2023 costs must be registered in a new way
Do you have travel expense claims from 2022?
The deadline for submitting an expense claim was 8 December 2022. In the self-service portal, you cannot enter dates before 2023. Such bills must therefore be registered in the Self-Service Portal or DFØ app with a fictitious date. Write 1.1.23 and indicate the real date in the comment field. If you have multiple bills, the next one must have a different date than the first.
How to register your travel expense claims
Travel expenses for monthly or hourly paid employees
and open the Travel-tab - Register travel expense claim
- How to register a travel expense claim in the Self-Service Portal (dfo.no)
- How to register a travel expense claim using the DFØ app (dfo.no)
- Register credit card (dfo.no) (if you had registered Eurocard in the HR portal, you must re-enter them yourself in the Self-Service Portal)
Travel expenses for assignment contractors that receive fees
You can access Betalmeg from the start date of the assignment contract. A contractor does not need to be registered as a user in Betalmeg like other external parties. Access comes through the contract itself.
Travel expenses for guests/non-employees
If you are not employed at NTNU, but need to cover travel expenses, you use the Betal-meg solution or the DFØ app.
Self-employed persons cannot submit travel expense reports to NTNU.
Reimbursed for expenses that are not related to travel
Send expense reports as soon as you can after you get home. Payment is made several times a month, see dates on the payroll schedule (in Norwegian).
Note that from 2023 costs must be registered in a new way
When you register travel expense claims in the Self-Service Portal/DFØ app, the cost will automatically follow your employment. If the cost is to be entered on a specific project or a department other than the one associated with your employment, you must provide additional information.
Project: If the cost is going to be on a specific project, you must enter the subproject number/name (delprosjekt) in the "Work order (K7)" field. The field can be found in Step 1 Itinerary - Cost Allocation - "cutom/Other" in the Self-Service Portal. The field is searchable. By typing either the name of the subproject or the first digits, you get a list of selectable subprojects. In the DFØ app's expense claim form, it is located under the tab Reimbursements and the Cost allocation button.
If the cost is not going to a specific project, you do not need to make changes to the field "Work order (K7)", the value "Generelle driftskostnader" (default value) should be in the field.
Cost centre "koststed": If the cost is going to a department other than the one associated with your employment, you canwrite in the "Cost centre" field. The field can be found in the same location as "Work Order (K7)", described above.
Ask your local controller if you need the number for an internal project or your prosjektøkonom, if you need the number for an external project. If you don't know who your local controller/prosjektøkonomi is, ask your nearest supervisor.
In the Self-Service Portal it is possible to send an application for travel. As of 1 January 2023, NTNU has not introduced a requirement to use prior approval of travel. However, there may be local guidelines for this where you work.
A process will be carried out in 2023 to clarify whether/how NTNU should practise prior approval.
It is possible for entities to introduce pre-approval, but the Service Center will not have the capacity to assist with this in the transition to 2023.
Do you have questions or need help? Contact the Service center
Child Pages (1)
The HR portal was shut down 1 January 2023 and replaced by DFØ's self-service portal. This page will be deleted. Norwegian: Reiseregning i retur Contact Do you have questions or need help? Contact...