Booking a flight, hotel room or rental car

You must use NTNU's selected venders: Airfare | Hotel | Rental Cars

Log in and order 

Urgent bookings: Call Berg-Hansen travel agency. Tel: 08050 (+47 22 00 80 50 from abroad). Please note that after normal opening hours 08.00 - 17.00, the service will have an additional cost.

Regulations: Travel guidelines

• Check that you have received a confirmation email within 4 hours of booking your trip.
• Typically, you pay for your travel yourself and your expenses are refunded afterwards.
• Download Berg-Hansen app from App Store, Google Play or from berg-hansen.no
• We recommend that you pay using a credit card so that you will be insured during your trip.
• Register credit card in the Self-service portal
• In some cases, you can be given a travel advance.
• Pre-approval of travel has not been introduced as a common requirement at NTNU as of 1 January 2023, but there may be local guidelines where you work

During your travels

• In an emergency: Important telephone numbers and advice. Remember to contact your supervisor.
• Changes in travel plans, insurance claims - contact Berg-Hansen.
• Food expenses - Per diem allowance
• Register expenses during your travel: How to register travel expenses in the DFØ app
• What codes to register travel time in the Self-service portal

Travel expenses form

Note! The March 2023 stated the incorrect payout date for the second travel expense claims and reimbursements. The correct date should be March 31, not March 24.

Do you have travel expense claims from 2022? The deadline for submitting an expense claim was 8 December 2022. In the self-service portal, you cannot enter dates before 2023. Such bills must therefore be registered in the Self-Service Portal or DFØ app with a fictitious date. Write 1.1.23 and indicate the real date in the comment field. If you have multiple bills, the next one must have a different date than the first.

• Employees, included monthly or hourly paid employees, register travel expenses in the Self-service portal
• Non-emplyees register travel expenses in "Betalmeg"
• You are not to send in travel expenses to NTNU if you are self-employed (in Norwegian)

See also

• Reimbursements of personal expences
• Gifts and perquisites