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Travel expenses claim for non-employees

Information and forms for travel expenses claim for non-employees at NTNU.

Norsk - Reiseregning for ikke-ansatte

Topic page about Travel | Pages tagged with travel | Travel expenses claim for NTNU employees

General information

  • Travel expenses claim should be submitted as soon as possible and no later than one month after the travel has ended.
  • Non-employees who has agreed to have travel related expenses covered by NTNU must submit a manual travel bill with receipts that document the expenses.
  • All expenses must be agreed in advance with the responsible person at NTNU.
  • According to the government's travel regulations, NTNU do not pay subsistence allowance to non-employees.

Payment to a non-employee with a Norwegian bank account

 Travel expenses form - Norwegian bank account

Download (save) the form before you fill it out.

Checklist

  • The information on the form is correct and complete.
  • Receipts for all expenses are enclosed. The receipt must show what you have paid for. A bank statement who only show the amount payed will not be good enough
  • The form has been signed by a person at NTNU with power of attorney to do so
  • The cost is correctly posted (Cost center must be submitted. Project number and analysis, if applicable)
  • The contact person ved NTNU sends the form and attachments together:
    • in NTNU Hjelp (secure digital submission)or in closed envelope to: Øk.avd ved VRL, Moholt

Payment to a non-employee with foreign bank account

 Travel expenses form - foreign bank account

Download (save) the form before you fill it out.

Checklist

  • The information submitted is correct and complete. Full name is the same as in the passport
  • A copy of the passport, in colour, is enclosed
  • Receipts for all expenses are enclosed. The receipt must show what you have paid for. A bank statement who only show the amount payed will not be good enough
  • The form has been signed by a person at NTNU with power of attorney (BDM)
  • The cost is correctly posted (cost centre must be filled in. Project number and analysis, if applicable)
  • The contact person at NTNU sends the form and attachments together:
    • in NTNU Hjelp (secure digital submission)
    • or in closed envelope to: Øk.avd ved VRL, Moholt

To save time, you should take a copy of the passport and get a signature on the form when the contractor is present at NTNU. If not, the contractor must submit the form and attachments in a closed envelope to the NTNU contact person. The NTNU contact person will forward all documentation collected to the finance department.

Why do we need a copy of the passport?

Passport number is used as an identifier for those who do not have Norwegian personal identification number or active D number.

Payout

Payouts are made twice a month, around the 12th and 25th.

Contact information

Do you have questions or need help? Contact your local HR employee.

Are you employed by:

  • Faculty of Economics and Management (OK)
  • Faculty Administration at Faculty for Engineering (IV)
  • Department of Marine Technology (IMT)
  • Department of Manufacturing and Civil Engineering (IVB)
  • Department of Mechanical and Industrial Engineering (MTP)
  • IT Division
  • Communication Division
  • HR and HSE Division
  • NTNU University Library

Use the following contact points for the service center:

 NTNU hjelp

  • E-mail
  • Service telephone: 73 41 31 40