This page provides information on how to proceed if you have experienced bullying, harassment or other serious and/or objectionable incidents at NTNU. All employees, students and external parties have the right to report. You can report issues on behalf of yourself or others.

Students report via their own designated channel.

Norsk versjon - Varsling - for ansatte
See also: Topic page "Speak up! - for employees" | Prevention of conflict for employees |Whistleblowing - for students

How to report

Internal issues should first and foremost be reported through your line manager.

If you, for any reason, do not wish to report to your line manager, you may also contact your safety representative or others bound by confidentiality. You can make your report verbally, by letter or by email.

If this is not suitable, you may submit a written report to the Central Whistleblowing Reception by using the button below. This ensures confidentiality and safe follow-up.

Submitting a written report

Provide an accurate description of the issue. The following should be included:

• What is the report concerning?
• Where and when did it happen?
• Who is involved?
• Were there any witnesses?
• Do you have knowledge of any previous incidents that are relevant to your case?

Read more about what to include in a report (in Norwegian).

Submit report

Can I report anonymously?

The report form can be sent anonymously. Please note that this may limit the possibilities for following up on the reported issue.

Read more about reporting anonymously (in Norwegian).

Who to talk to before reporting

Before you send a report, you may want to discuss the issue with someone (in Norwegian). There are several options available. These are people who are bound by confidentiality and whom you can speak to freely. You decide how much information you would like to share in such a conversation.

• Occupational Health Service
• Union representative in your trade union

What issues can you report?

You should report an issue if you experience or are subjected to serious censorable conditions at NTNU. For instance,

• Bullying
• Harassment
• Sexual harassment
• Corruption or other financial/economic crime

In some instances, employees have a duty to report (in Norwegian).

What should you not report?

1. Less serious incidents can be reported through the Speak up portal. For instance:

• Faults and defects in buildings
• Breaches of information security
• Injuries and spills when using chemicals

2. Disagreements regarding decisions that have been made, for instance:

• distribution of budgets
• employment decisions
• academic priorities
• decisions based on laws and regulations

Views on such matters may be addressed directly with your immediate manager.

What happens after you report?

Central Whistleblowing Reception will assess the report and assign it to the appropriate case handler. You will be informed about what happens with the report by the appropriate case handler. This may take some time depending on the nature and complexity of the case.

In cases reported by employees, the Central Whistleblowing Reception follows the organizational hierarchy.

Do you want to know more? Read “Handling and case processing in whistleblowing cases» (In Norwegian).

If you are a party to the case

If you are reporting something you have experienced yourself, you are considered a party to the case and have the right to be heard as part of the handling of the case. You will be called in for a conversation and given the opportunity to present your side of the situation.

You have the right to bring somebody you trust with you to this meeting, if you wish.

You will be kept informed about the process and outcome of the case as far as possible. The information provided will be limited by the confidentiality obligations the case handler has towards third parties.

If you are not a party to the case

You are not a party to the case if you have reported on behalf of someone else. You will be notified when the case has been received and when it is closed. You may be contacted by the case handler if they need more information from you during the process. You will not be informed about the outcome of the case or what measures have been taken.

Whistleblowing reports are confidential

Confidential information is exempt from public disclosure. Your name will only be known to those necessary for handling the case.

Once you have submitted a report, you are protected against retaliation and reprisals (in Norwegian).

Whistleblowing procedure and handling of reports

For more information regarding whistleblowing and how reports are handled, see:

• Whistleblowing Procedure at NTNU (in Norwegian)
• Guidelines for Handling Whistleblowing and Conflict/Work Environment Cases (in Norwegian)