Holiday leave - FAQ

This page contains answers to frequently asked questions about holiday leave and vacation time. The topic page on holiday leave/vacation contains useful information that can help you plan and apply for holiday leave.

Norsk versjon - Ferie - spørsmål og svar

Topic page about leave

Register and change holidays

See the tutorials on that show how to register and change holidays in the Self-service portal.

How many vacation days have I earned?

You will find an overview in the Self-Service Portal. Please note that your holiday quota will not be updated by the start of 2023. Data is transferred at the end of January/beginning of February. This means that at the start of the year you will also not be able to register holiday days in the Self-Service Portal.

All employees have to register their own holidays.

Number of holidays

Employees in 100 percent employment have a right to 25 days off per calendar year. If you were employed after the 30th of September, you have a right to take 1 week of holidays the year you started working.

Everybody can demand 3 weeks of continuous holiday in the period between 1. June-30. September, but your closest leader determines the exact dates. Two of these weeks can be taken as whole weeks, but not continuously.

Holidays that you have a right to end can be with or without pay, depending on how much holiday pay you earned last year.

Right and obligation to take holiday

Employees at NTNU have the right, and are also obligated, to take holiday with pay, maximally 25 work days (30 work days if older than 60 years). The obligation applies regardless of the basis for holiday has been earned at NTNU or with another employer during the preceding calendar year.

It also applies in cases where holiday pay has been earned with another employer and already paid out.

Part-time employees

How much time off with pay you are entitled to depends on your employment percentage. You have a right to the same amount of holidays as work days in your regular week.

For example, if you work three days a week, and take a weeks worth of holidays, you get deducted three days. The rest of the weekdays are not working days, and cannot be deducted based on the number of holidays.

Senior - 60 and above

The year you turn 60 you have the right to an extra week of vacation. However, note that this week of holiday will be taxed like a normal work week.

The year you turn 62 you also have the right to 8 days of leave with pay (also called senior days).

How do I transfer holiday leave?

You are allowed to transfer up to 10 + 4 holidays to the next calendar year according to the Holiday Act (in Norwegian) and the Master Collective Agreement (in Norwegian)

You are also entitled to up to 10 holidays in advance of the main holiday. This presupposes that holiday pay has been earned for the 10 holidays. You apply via the form Apply for advance on holiday leave in NTNU Hjelp.

See the tutorials on that show how to transfer holidays in the Self-service portal.

Sick while on holiday leave?

If you get sick before holiday leave

If you become sick (completely unable to work or disabled) before your holiday, you can postpone your holiday until later in the year if you give your supervisor a doctor's medical certificate no later than the last workday before your holiday was to have begun.

If you have to travel abroad while you are on sick leave, you either have to have NAV approve your journey, or you must use holiday days (instead of being paid for sick leave).

If you get sick during holiday leave

If you are sick for one or more workdays during your holiday, you can postpone those days of your holiday until later if you supply your immediate supervisor with a doctor's medical certificate once you are back on the job.

What happens with holiday leave if I am on parental leave?

You can combine holiday leave with parental leave, but only the statutory part, which is 21 days per calendar year.

Apply for holidays in The Self-service portal and add it to your application for parental benefits that you send to NAV (more on parental leave). Remember that you have to clear your use of holiday/vacation days with your immediate supervisor.

Newly employed

If you are employed by NTNU at any time between 1 January–30 September, you have the right to take a full holiday leave (25 days) without pay, if you have not used this leave with your previous employer. If your employment begins after 30 September, you have the right to one week of holiday leave without pay.These days without pay are normally taken out of your salary during the month that you actually take the days off.

If you are a new employee in this calendar year (and thus without the right to paid holiday leave) you will be paid your normal salary on 12 June instead of holiday pay (since you have no holiday pay). That also means you will pay taxes on your salary as usual.

If you were newly employed at some time last year, the number of holiday/vacation days you are eligible for will depend on when you were hired.

However, regardless of how many holiday days you have earned, you still have the right to take the full number of holiday/vacation days (25 days), but if you have not earned 25 paid holiday days, you can take holiday days without pay to bring your total number of days off to 25 (paid plus unpaid leave).

You don't need to take holiday leave without pay unless you want to. You can simply take your paid holiday/vacation days.

Holiday in connection with military service

If you are called up for service in the Norwegian Armed Forces, the Norwegian Home Guard or the Norwegian Civil Defence you are entitled to holidays outside of the period of service. During compulsory military service, your employer can add your holidays for one year to the period of service.

If you reduce your position

If you reduce your position from a full-time position and the holiday pay does not cover your regular pay during your holiday, you must apply for holiday without pay (this means that salary will be deducted for the days your holiday pay does not cover). If the holiday pay is larger than your salary during your holiday, the difference will be paid out to you.

Employees who are paid by the hour

Employees paid by the hour do not have a holiday quota and are not paid wages for the days they take holiday.

What about holiday leave if I am a part-time employee?

If you change from a full to a part time position, the number of holiday/vacation days you are entitled to is calculated based on how many days that your holiday leave pay will cover. You can see how many holiday/vacation days you have earned in an overview of earned holiday/vacation days in the HR-portal (in Norwegian).

If the amount of holiday pay will not cover your salary during your planned holiday/vacation, you must apply for unpaid holiday/vacation days (meaning that the unpaid holiday/vacation days will be deducted from your pay). If your earned holiday pay is bigger than your normal salary during your vacation/holiday, you will be paid the difference.

Resignation and holidays

If you are dismissed from your job, your employer cannot add your holiday to your notice of termination period, unless this period is three months long or longer.

If you yourself resign, you must come to an agreement with your supervisor as to when you will take your holiday leave. If you resign after 15 August, you cannot be guaranteed that you will be able to take your holiday leave during the main holiday period of 1 June to 30 September.

How do I apply for an advance on holiday leave?

You can find more information about how to apply for an advance on your holiday leave on the holiday leave topic page.

Can I get paid for unused holiday leave?

No, this is no longer possible due to changes in the Holiday Leave law.

Sources and laws

Contact information

  • Your closest leader when it comes to questions regarding timing of holiday leave, the possibility of advanced holiday leave, and transfering of holidays into the next year.
  • Contact The service center regarding questions about law.

Translator's note

Remember that holiday and vacation mean two different things in American English, while being equivalent words in American and British English.

Thus, while someone who uses British English would take holiday leave, or go on holiday, an American English speaker would take vacation days - or go on vacation. The word "holiday" in American English means a legal day off for nearly every worker, such as New Year's Day or Independence Day (4 July in the US, 17 May in Norway).

Redigert 17.04.18