Fieldwork - for participants

These are guidelines for students and employees who are working in the field. If you have to do fieldwork alone, you should follow the guideline Fieldwork - for leaders.

Norsk versjon - Retningslinje for HMS ved feltarbeid

Topic page about HSE | Pages labelled with fieldwork

What is fieldwork?

Fieldwork means that students and employees collect data or perform practical tasks in their field of study. Fieldwork is done outside of NTNU's ordinary work and teaching environment.

These guidelines also apply to field courses, research cruises (fieldwork performed on a ship or boat), student projects outside of NTNU's campuses, site visits and other field trips.

Ordinary business trips do not count as fieldwork.


Employees and students who travel to the field together should:

To bring with you (if applicable)

  • Medical certificate
  • Medication list
  • Vaccination certificate
  • European health insurance card (for fieldwork in EEA countries and Switzerland)
  • Insurance certificate
  • Proof of completed training
  • Work permit
  • Diving certificate
  • Crane operator certification
  • Passport
  • Visa
  • Resident permits

NTNU University Museum has its own field clothing.

Field cards

Field card for participants (pdf) - Field card for participants (docx)
Field card for participants (html-form, only for Faculty of medicine)
Field card for participants at NTNU University Museum | Field card for participants at NTNU Department of Energy and Process Engineering

Everyone participating in the fieldwork should fill out a field card with personal data and contact information. The exception to this is if the risk assessment shows that the fieldwork doesn't involve any particular risks. The field leader should inform everyone of this.

The fieldwork is considered over for the participants when they are no longer following the travel plan at the end of the trip.

If you are planning a private trip in conjunction with the fieldwork, you should fill out your travel information including the date and time of return on the field card.

Drug use

Being under the influence of drugs during working hours is not accepted.



Students are covered for occupational injuries by the national insurance, if these injuries occur at the place of education during teaching, as long as the student is a part of the national insurance system. During fieldwork, the students are as a rule not covered outside of teaching hours. See more information about insurance for students.

Students are recommended to purchase their own insurance. NTNU does not have insurance for students, cf Regulations for governmental financial management §20, and NTNU will not refund expenses students may incur related to insurance premiums.


Employees who are doing fieldwork are subject to a special government travel agreement. See the governmental employee handbook 9.2.12 §12 and 9.3.13 §13. For more information on the occupational injury coverage and group life insurance for public employees, see the Norwegian Public Service Pension Fund, insurance.

Working hours, wages, time off system, etc.

Working hours, wages, time off system, etc. is regulated by Special agreement for fieldwork at NTNU (in Norwegian) and Special agreement for short-term appointments to fieldworks at NTNU (in Norwegian).

International local emergency numbers

NTNU has an emergency preparedness agreement with the Norwegian Church Abroad. The Norwegian Church Abroad has created an app with emergency numbers all over the world. The app uses mobile networks and GPS to position the user. You can also add information about your insurance provider and contact information to next of kin and employer. The app is available for iPhone, Android and Windows phones.

The app is free and can be found by searching for "sjømannskirken" or "nødnummer" in your app store. For more information, see the Norwegian Church Abroad's webpages (in Norwegian).


Contact local emergency services for emergency help. In Norway, use the emergency numbers 110, 112 and 113. These numbers can't be used outside the country or via satellite phones. If you're using a satellite phone in Norway, contact the Medical Emergency Communication Central in Sør-Trøndelag at +47 73 51 80 00.

Field participants should contact the field leader as soon as possible in the event of an accident.

If you are unable to contact the leader, call +47 800 80 388. This is NTNU's emergency preparedness phone, which is covered by Securitas. Note that Securitas will call you back from the number +47 22 57 73 00.

The Norwegian Church Abroad can help students and employees abroad. The Norwegian Church Abroad has a 24-hour emergency phone: +47 95 11 91 81.

If a participant has an accident, the police or NTNU should alert the next of kin. The field leader or other participants should not notify the next of kin!


NTNU regulations


Contact information


Approved by Director of HSE - 6 August 2015 - HMSR61E - ePhorte 2016/3901