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Blackboard - Record feedback to students
Mappe:
English
In this user guide, you will find information about how to record feedback to students in Blackboard in the Grade Center. Norsk versjon - Gjøre opptak av tilbakemelding til studenter Innholdsfortegnelse [-] Recording feedback Make recordings Recording files See also Contact Topic Page Online teaching | Topic Page Blackboard Recording feedback You can embed audio or video recordings with your feedback when you grade attempts in the grade center. Students can watch or listen to your feedback next to any text you include. Recordings can help you connect with students in courses with little to no face-to-face communication. Combining video and audio recordings with feedback in text format, can help provide students with useful, actionable, and more personal feedback regarding their submissions. At this time, feedback in audio and video format is not supported for grading rubrics. Not all browsers support this feature. You should use Chrome or Firefox for the best user experience. Make recordings Feedback recordings are unique to each student's submission. You cannot download, share or reuse recordings created in the feedback editor. To start grading, enter the Grading Center and fin the submission you want to give feedback on. Click on the grey circle (1) behind the submission, and select Attempt dd.mm.yy. (2). You will now come to the Grade Details page.To be able to record your feedback, select the icon represented by the letter A (1) at the bottom of the Feedback to Learner box. The editor opens in a pop-up window.In the Feedback to Learner window, select the microphone icon at the bottom left of the word processing tool. A new window will now open.The first time you open the recording window, you must give your browser permission to use audio and video. In the box that appears at the top left, asking you to allow Blackboard to use the microphone and camera, click Allow (1).In the recording window, click on the camera icon (1) in the recording interface to enable the camera. If the camera is not activated, the tool only records audio when you start recording. When you are ready, click the Record button (2) to capture audio and video feedback.Get ready to record while the tool counts down. You can make recordings that last up to five minutes.Select Pause recording (1) to stop and resume recording the feedback, or select Stop recording (2) to review the recording and save or discard it. If you want to re-record the feedback, you can delete the recording and start again.Select Save and exit (1) if you are satisfied with the recording and want to share it with the student.Next, rename the recording (1) and add alternate text (2) to make it accessible to all users. By default, the system uses the time and date of the recording for these fields. Select Insert recording (3) to complete the process and insert the feedback into the editing tool.The recording will now be added in the Feedback to Learner window. Press Submit (1) to add the recording to the Grade Details page.To access the recording you have sent to a student, enter the cell of the student in question in the Grade Center, click on the grey circle (1) behind the graded submission and select View Grade Details (2). Recording files Recording files are not included in course archives and backups, though the file association is retained. The recording should appear within the data retention window when the course is restored on the same Blackboard Learn system. Contact your administrator for more specific information about data retention at your institution. See also Blackboard Help Page - GradingBlackboard - Overview of the grade centerBlackboard - Organizing the grade centerBlackboard - Assessing course work Contact Orakel Support Service can help you if you have questions or encounter difficulties.
Interaction and collaboration in online sessions
Mappe:
English
On this page you will find information on how to accomodate for interaction and collaboration in online sessions. Norwegian version – Interaksjon og samhandling i nettbaserte økter Innholdsfortegnelse [-] Presentation techniques and interaction for digital sessions Check-in at the start of each session Present content - Illustrations and text Presentation techniques Digital collaboration in online sessions Data processing agreements (DPA) and privacy regulations Digital group work Digital collaboration for students Blackboard O365 Teams Do you want to learn more? Contact Teaching online does not give the same possibility for face-to-face communication as teaching on-campus, it is therefore important to be aware of presentation techniques and how to facilitate for interaction and collaboration in online sessions. Presentation techniques and interaction for digital sessions Planning the course syllabus and learning activites, are the most important sucess factors. For online sessions it is important that the delivery also is able to engage and give clarity for students. The following steps are recommended: Check-in at the start of each session The purpose of 'check-in' is to activate the participants from the beginning of the session, to strenghten the establishment of digital relationships and facilitate participants involvement during a session. An informal 'check-in' may also create a safer learning environment for the participants. For small groups participants may use their microphone for informal check-in activities. For larger groups we recommend using the chat for communication. Most videoconferencing solutions also incorporates a 'raise hand' functionality, this ensures a good (and fair) way to manage input and questions from participants during an online session. Examples of 'check-in' activities: Raise hand - to check if participants can hear and se presented contentRaise hand - to manage questions and inputAsk neutral (harmless) questions in chat Place, weather, music, meals, plans for the weekend...Change personal status icons or post emojis in chatPresent an illustration/a picture etc. to start a discussionLet the participants annotate on shared content (Map, diagram, statements ...) Present content - Illustrations and text Think like a 'teacher' - Use illustrations and carefully consider the amount of text on each slide, to enable the students to take notes during your session. Longer texts should rather be shared with students in other ways. Use relevant pictures/illustrations to keep the attention of the particiants. Visual content strenghtens the cognitive processes and contributes to the learning progression of the participants (cf. Vygotsky ZPD)Use keywords or bullletpoints if you want participants to pay attention to what you are saying. Limit the amount of text on each slide and use bulletpoints. The 7x7 guideline, using maximum 7 lines with maximum 7 words in each, is recommended. Slides with too much text leads to asynchronous reading, and the possibility of losing the participants' attention. Proofread your content to avoid unintentional spelling mistakes. Intentional spelling mistakes can have the opposite effect.Learn more: Tips til gode presentasjoner (Norwegian) Presentation techniques Look straight into the camera when you start and regurarly during the session. This increases the feeling of presence for the participants. Use the pointer when you want to highligt something. If you share your presentation as an application, the mouse pointer will be visible for the participants. For some applications it is necessary to activate an embedded pointer, for example when you are sharing uploaded files in Collaborate. Talk with enthusiasm, energy and steadiness. The most impoortant thing is to have in-depth knowledge of what you are going to talk about. Additionally it is important to be comfortable with and show enthusiasm for the topic(s) you are talking about, to better engage the participants. Digital monotony may lead to sleepy or multi-tasking participants.Tip: Stand when talking to get more wnwrgy in your voice, if you are a naturally more quiet person. Use 3 or 5 key concepts which are easy to remember for the participants.Add cognitive breaks. Avoid talking continuously in long sequences unless you are talking about something highly entertaining. TED Talks are rarely longer than 18 minutes for a reason... Use different means for variationReflection questions and short breaksDo or show something that stands out (illustrations, change tone of voice or tempo etc.)Digressions, planned and/or spontanousMake a light-hearted joke if something goes wrong during a session. Everyone understands that anyone can make a mistake. Digital collaboration in online sessions Technology designed for online collaboration can support different collaborative tasks and processes. Choice of technology depends on the purpose you intend to acheive. Data processing agreements (DPA) and privacy regulations NTNUs Software overview contains information about available software at NTNU, with approven DPAs. This overview also contains several tools that can be used for collaboration among students. Do you need software you can't find in this overview? See Software avilable by request. Digital group work Some videoconferencing tools do have break-out group functions, to facilitate for collaboration in smaller groups during an online session. Participants can be distributed into break-out sessions, and brought back to the main session. The outcome of break-out sessions will often increase if the participants are properly prepared for the tasks at hand. Presenting something on behalf of a group may also feel safer for the participants, than voicing personal opinions in a large group. Break-out groups in CollaborateBreak-out groups in Zoom (link to come). Digital collaboration for students For group tasks and guidance we recommend using Blackboard Create a set of groups in Blackboard with access to open Collaborate sessions. This gives the students in each group full access to this toll for meetings and group collaboration etc. Read more about Groups and tools for group work in Blackboard. O365 Teams Teams is a useful tool for collaboration in projects and groups. Students can create their own Teams when they are logged in with Feide. Read more about Teams. We also recommend the following collaboration and brainstorming tools for online sessions OneNoteMentimeterPadlet Check out NTNUs Software overview for the full list of available tools. Do you want to learn more? Topic page for Online TeachingCourses for lecturers Contact This page is written and mantained NTNU Learning and Multimedia Centre (The unit will soon have a new name) Please contact NTNU Hjelp if you have any questions or feedback.
Control of knowledge transfer
Mappe:
English
Content in progress - se Norwegian page for updated version from 24th April 2023 This page provides information on Norwegian export control, what NTNU is responsible for, and what is regarded as sensitive knowledge. Norsk versjon - Eksportkontroll Topic page: Information security | The research process | Emergency planning Innholdsfortegnelse [-] Export control and its purpose Responsibilities of the higher education sector Licences, prior authorization, and work and residence permits How is sensitive knowledge assessed? More information Contact NTNU’s point of contact for help Ministry of Foreign Affairs, Section for Export Control Norwegian Police Security Service (PST) Export control and its purpose The Ministry of Foreign Affairs (UD) is responsible for Norwegian export control. The aim is to ensure that strategic goods, services and technology from Norway are not exported in breach of obligations under international law or Norwegian security and defence policy. Export control also aims to prevent Norwegian goods, services and technology from contributing to the proliferation of weapons of mass destruction (WMD: nuclear, chemical and biological weapons) and their means of delivery (especially ballistic missiles). Strategic goods are defined as weapons, ammunition and other military materiel and civilian goods that may have military utility or be used in terrorist acts, as well as associated technology and services. The term technology also includes intangible technology, including knowledge. This means that the higher education sector may have so-called sensitive knowledge and technology in our disciplines and activities that are covered by these regulations. In its annual threat assessments (in Norwegian), the Norwegian Police Security Service (PST) discusses how foreign states operate to gain access to sensitive knowledge and technology. Responsibilities of the higher education sector Together with the Ministry of Education and Research, UD has prepared Retningslinjer for kontroll med kunnskapsoverføring (Guidelines for the control of knowledge transfer) (in Norwegian) for the higher education sector. These make it clear that we have a responsibility to assess the sensitivity of our knowledge and technology ourselves, and to ensure compliance with the export control regulations in connection with appointment of foreign persons, admission of international students to specific courses, and for other forms of knowledge transfer. NTNU must therefore ensure that any sensitive subject areas are assessed at the various departments, and that the export control regulations are followed in relevant processes and activities. Licences, prior authorization, and work and residence permits To comply with the regulations on sensitive knowledge and technology, we must apply for a licence or prior authorization from UD before knowledge transfer can take place for people from certain countries. In its assessments, UD considers each applicant or candidate individually. This means that a licence or prior authorization cannot be refused based on nationality alone. Assessments are needed for recruitment of academic staff, hosting of visiting researchers and admission to some courses at master’s level. UD uses four groups of countries in connection with export control, which are listed here: Licence types and country groups - regjeringen.no (in Norwegian) The UN Security Council can adopt sanctions against states, persons or entities, which Norway is obliged to implement under international law. UD lists the sanctions and measures in effect here: Sanctions and measures - regjeringen.no Applications for licences and prior authorization must be submitted via UD’s E-lisens portal for electronic applications for licences (in Norwegian). The Ministry’s section for export control processes the applications. The E-lisens portal can also be used to submit general enquiries related to export control. See the E-lisens information page from the Ministry of Foreign Affairs (in Norwegian). Note that for persons with Iranian citizenship or Iranian connections, licence or prior authorization must always be applied for in order to able to use equipment, technology or knowledge that is listed in the annexes to “Iranforskriften” (in Norwegian). This is an extension of the export control regulations. Read more about exports to Iran at Regjenringen.no (in Norwegian). NB: The Directorate of Immigration (UDI) is responsible for processing applications from foreigners who want to visit or live in Norway. Approval of work and residence permits is governed by other legislation and is not part of the scope of the export control regulations. This means that a foreign person may be granted a work permit and residence permit based on a signed employment contract with NTNU or on a letter of invitation, but that UD may refuse a license or prior authorization that may be necessary to carry out work. It is therefore very important that any license or prior authorization is granted before an employment contract is signed. Therefore, make sure to contact the person responsible for export control procedures as early as possible if a candidate is from a so-called country of concern, so that this does not delay the process. To avoid making commitments under employment law that cannot be met, the following wording can be included in employment contracts that are signed, before UD has processed an application. How is sensitive knowledge assessed? Assessing the sensitivity of the various areas of knowledge and technology involves several criteria. This flowchart provides a simple introduction to the most basic assessment points (coming). The starting point is the lists (in Norwegian) of goods that are directly linked to the regulations, and appendixes that are linked to separate sanctions regulations, such as the Iran regulations. Goods, services and technology that are covered by the export control regulations are divided into two main categories: (1) Defence-related goods, which include technology intended for military purposes. (2) Dual-use goods, which include technology that is civilian in principle, but that can also be used for military applications. The technology and the knowledge around it are described as having dual-use potential. See the UD website for information about the lists(in Norwegian) of goods. See the form “Hvordan lese vareliste II (How to read List II)”(in Norwegian) for a brief introduction on how to how to read the lists of goods. Even if one concludes that a particular type of knowledge or technology does not need a licence under the categories of goods, technology and services specified in List I or List II in the Export Control Regulations and does not require prior authorization related to goods specified in annexes to sanctions regulations, it is still necessary to assess whether it might be subject to a licence according to the “catch-all” provision. See the UD website for information about the catch-all provision (in Norwegian). For NTNU, it is mainly the dual-use items in List II that must be assessed. The annexes to the various regulations on sanctions apply to persons from sanctioned countries. In addition, assessments related to the catch-all provision are usually needed. Sensitive knowledge and dual-use items are often associated with equipment, materials and technology that may well be found in various types of laboratories. According to UD, these specified subject areas are where sensitive knowledge and technology are most likely to be found: Life sciences, including biotechnology, Biochemistry, Chemistry including chemical engineering, Physics, including nuclear physics, Aviation and aviation technology, Mechanical engineering, Materials science and engineering, Cybernetics, Medicine/veterinary science, Mathematics. To get qualified assessments of the potential for dual use, one must involve the academic staff who know the most about the relevant subject areas and the application potential of the knowledge and technology, beyond their defined purpose. People responsible for laboratories are usually in the best position to understand the descriptions on the item lists and how to link them with the properties of the laboratory instruments. An overall assessment of whether a subject area with its knowledge and technology may be covered by the export control regulations, with the catch-all provisions, can be summarized in the form “Assessment of dual use”. Information and research data in areas of sensitive knowledge and technology must be classified as confidential in NTNU’s classification levels (in Norwegian), and treated accordingly. More information The council for societal security and emergency preparedness (Beredskapsrådet) has created a topic page on export control in the knowledge sector (in Norwegian)The European Commission has provided a guide in English: EU compliance guidance for research involving dual-use items Contact NTNU’s point of contact for help Central contact point at NTNU: Marie Sundstrøm, Legal Adviser, HR and HSE Division. For contributions to assessment and administrative procedures. IV, IE and NV follow their own internal routines. Contact HR at your own department or faculty if you have any questions. Ministry of Foreign Affairs, Section for Export Control For questions related to assessing technology and knowledge, questions about export control regulations, and questions about territories, arms embargoes and E-lisens (e-licensing system for export control). Telephone: 23 95 06 50Email: for.eksportkontroll@mfa.no Norwegian Police Security Service (PST) Inquiries to PST can be made via NTNU's contact point for help. PST can be contacted if there is a need for advice and assistance within the preventive work, about the threat picture, and for major questions about possible concerns. PST Trøndelag, telephone: 738 99 090PST Innlandet, telephone: 625 39 000PST, Møre og Romsdal, telephone: 701 18 700Email: post@pst.politiet.no
Workplace Environment Committee - AMU
Mappe:
English
NTNU's Workplace Environment Committee`s (abbreviated AMU because of its Norwegian title, Arbeidsmiljøutvalget) intension is ensuring NTNUs achievement of the organizations health, safety and environment goals. AMU is a participant in planning and organizing HSE-related tasks and assignments and throloughly followa the development in HSE-matters Also: Local Workplace Environment Committee (AMU) in Gjøvik (in Norwegian) and Ålesund (in Norwegian). Norsk versjon: Arbeidsmiljøutvalget - AMU Innholdsfortegnelse [-] Meetings in 2020 Summons and minutes Organization Tasks AMUs Buliding-branch AMU's members Employer representatives Employee representatives Representantives with the right to speak ant to make suggestions Observers Help NTNU regulations Legislation Contact Meetings in 2020 23.01.20 kl. 12.00-15.0011.02.20 kl. 17.00-19.00 AMU-møte12.02.20 kl. 08.30-14.00 AMU-seminar, Radisson Blu Hotel, Trondheim Airport23.04.20 kl. 12.00-15.0003.06.20 kl. 08.00-11.0023.09.20 kl. 08.30-15.30 AMU-møte/miniseminar, Trondheim02.11.20 kl. 12.00-15.0009.12.20 kl. 12.00-15.00All the meetings are helt at the "PFI-building", room 1103. Summons and minutes Summons and minutes of meetings from 2020Summons and minutes of meetings from 2019Summons and minutes of meetings from 2018Summons and minutes of mettings from 2017 Organization At NTNU, both parties (employer and employee) are equally represented in the committee with five representatives each, two of which are representatives from NTNU Gjøvik and NTNU Ålesund. Representatives from Gjøvik og Ålesund alternate between representing the employers side and representing the employees side, every second year. Employer representatives and employee representatives elect the head of the committee alternately. Rector appoints the employer representatives. Employee representatives constitute the Senior Safety Representative and three representatives appointed by the labor organizations LO-Stat, YS-Stat, Akademikerne and Unio. All representatives have a deputy. At NTNU, the Director of Organization represents AMUs head of the committee. Other members without voting rights constitute a representative from NTNU’s Occupational Health Service, Head of the HSE- Section, a student representative appointed by the student parliament, an observer from the HSE- section at SINTEF, and an observer from the Student Organization in Trondheim (SiT). All employees may request the committee to address a certain matter. AMUs Building-branch (“Byggearm”) is an advisory subcommittee for AMU in matters regarding building applications etc. that require approval from the Norwegian Labor Inspection Authority. Tasks AMU handles matters such as: Questions regarding NTNU’s Occupational Health Service and the Safety Representative Line (“vernelinja”)Questions regarding training, instruction and information measures/activities within the organization that are relevant to the work environmentPlanned activities that in accordance with The Working Environment Act § 18-9, require the Norwegian Labor Inspection authority`s approvalPlanned activities that may have significant impact on the work environment (e.g. planned construction work, machinery purchases, efficiency rationalization, working processes and preventive safety measures)Establishment and maintenance of NTNUs systematic HSE-work, in accordance with The Working Environment Act § 3-1Health related questions regarding working schedulesIf AMU finds it is necessary, the committee may decide upon measures protecting the employee`s health and safety. AMU decides upon any changes related to all safety matters. AMUs Buliding-branch AMUs building-branch («byggearm») promotes proposals to AMU in matters where AMU handles and gives recommendations in construction- and building cases that require approval from the Norwegian Labor Inspection Authority, in accordance with The Working Environment Act § 18-9. Cases considered to be of significance to HSE is prepared and handled the same way. The building-branch cooperates with user-groups/representatives, and recruits necessary expertise if or when this is required. AMU may delegate the final approval in single issues to AMUs head leader. Members of AMUs building-branch: A representative with expertise within project managing, appointed by Head of Property ManagementA representative from the HSE-Section appointed by the Head of the HSE-SectionNTNUs Senior Safety RepresentativeAn observer from NTNUs learning environment committee - LMU (abbreviated “LMU” because of its title; læringsmiljøutvalget) student representation AMU's members Employer representatives Ida Munkeby (Director of Organization)John Kamsvåg (Head of Administration, HF faculty administration) Arne Hestnes (Director of Human Rescources Division, HR and HSE Division)Kjetil Rasmussen (Instituttleder, NV)Svanhild Margrethe Arentz Schjønberg (Instittuttleder Ålesund)Deputy, Trondheim: John Kamsvåg (Administrativ leder, HF)Deputy, Ålesund: Hans Petter Hildre (Instituttleder) Employee representatives Marte G. Villmo (UNIO) - deputy: Lisbeth AuneMorten Mørch (YS) - deputy: Vigdis RønningenSturla Søpstad (LO) - deputy: Tove Strømman MateraMay Grete Sætran (hovedverneombud) - deputy: Ragnar MoenVebjørn Slyngstadli (stedlig hovedverneombud Gjøvik) Representantives with the right to speak ant to make suggestions Hilde Apneseth, HSE SectionA representive from Occupational Health ServicesA representative from Studenttinget Observers A representative from HSE Section, SINTEFA representative from Studentsamskipnaden in Trondheim (Sit) Help The Norwegian Labour Inspection Authority's fact sheet on Workplace Environment Committees (in Norwegian) NTNU regulations HSE policy Legislation Arbeidsmiljøutvalg: Workplace environment chapter 7 (in Norwegian)Safety representatives and the Workplace Environment Committee: Regulations (in Norwegian) Contact amu@adm.ntnu.noAMUs secretary: Anne Beth HolteLast edited 07.05.20
Technical and adminstrative resources at IKJ
Mappe:
English
This page contains information about technical and administrative support and resources at the Department of Chemistry (IKJ). Norsk versjon: Tekniske og administrative ressurser ved IKJ Innholdsfortegnelse [-] Key contacts at IKJ Instruments, equipment and analyses Routines for having guests at the Department of Chemistry Health, Safety and Environment (HSE) Useful links Areas and access control Access to laboratories at IKJ (master students and employees) Routines for laboratory work Ordering chemicals or equipment IT Key contacts at IKJ Position/RolePersonHead of DepartmentHallstein HemmerHSE coordinatorMelanie SiahHead of technical staffJon Erik AasengSafety representativeSusana Villa GonzalezDeputy safety representativeMarit SyversveenGas coordinatorRoger AarvikHazardous waste contact/waste coordinatorRoger AarvikLocal radiation protection coordinator (Deputy)Melanie Siah (Marit Syversveen)EcoOnline contactRoger AarvikHead of OfficeGunhild MeistadStudent adviserAina Sæterli and Julie TetlimoPhD adviser Lise SkorstadHR executive officerMarie KristiansenFinancial officer Mathias Ogwyn Lindaas Instruments, equipment and analyses Below you will find contact information for technical staff who can help you with some of the main instruments at IKJ. Instrument/equipment/analysisPersonChromatography (HPLC, GC, GC-MS)Julie AsmussenICP-MSAnica Simic and Kyyas SeyitmuhammedovMass Spectrometry LaboratorySusana Villa GonzalezNMR LaboratoryTorun Margareta Melø (IBT)Spectroscopy (FTIR, UV-VIS), GPC, Karl Fischer titratorBicheng GaopH meters, weighing balances, water purifiersMarit Syversveen Routines for having guests at the Department of Chemistry You are obliged to inform the Department about visitors/guests in advance of the stay (at the latest 4 weeks prior to arrival). Inform HR Marie Kristiansen via email about the visit as soon as possible and include the following information: Name, contact information and citizenship(s)Updated CVPurpose of the stayTime period for the stayThere are especially two reasons why it is important to follow the routine: The Department wants to ensure high quality onboarding for all our guests; andThe Norwegian export control regulations[Norwegian only] require that NTNU carries out all necessary assessment in advance of each visit.For questions, contact HR Marie Kristiansen. Export control at a university means that we have control over transfer of knowledge. Export control ensures that strategic goods, services and technology from Norway is not exported to other countries in conflict with our obligations to international laws or Norwegian defence and security policies. Export control also aims to prevent that Norwegian goods, services or technology contribute to the distribution of weapons of mass destruction. Situations where export control must be considered are: When receiving guests from countries outside of EU/NATO; andUnder cooperation with other universities in Norway and abroad (travels, presentations, exchange students, guest lecturers and guest researchers).Guidelines and forms for export controll[Norwegian only] If you have any questions, please contact HR Marie Kristiansen. Health, Safety and Environment (HSE) Useful links HSE for employees at NTNU (also relevant for master students) HSE at the NV faculty (currently only in Norwegian, with some documents in English) HSE guidelines Areas and access control Here is an overview of IKJ's areas: map (to be updated). For access to offices, reading rooms and corridors, contact Jon Erik Aaseng. For access to laboratories, see information in the next section and contact Melanie Siah if you have questions. Access to laboratories at IKJ (master students and employees) Before you start working at IKJ's laboratories for the first time, you must do the following: Complete NV's HSE course HMS0003 (for master students) or NV's employee HSE course.Fill out the Application form for access to laboratories at IKJ, which includes the following: Complete a local HSE course for employees or master students at IKJ and a digital gas safety course (contact HSE coordinator Melanie Siah).Go on a tour of the common IKJ storage and waste rooms.Identify necessary instrument training (see Instruments, equipment and analyses).Write a Risk Assessment and send it to the HSE coordinator. This can be done up to three weeks after handing in this form, but it is preferable that you carry out your Risk Assessment as early as possible. Go on a local tour of your laboratory and receive training in local rules.Hand in the Application form to the HSE coordinator and let them know if you need a key for the common rooms. You will receive key card access after the form is received. You can then start to work in the laboratory and carry out experiments that you have written and sent in a Safe Job Analysis for (see point 3 under Routines for laboratory work under). Routines for laboratory work You must follow the routines in this section throughout the entire time you are working in a laboratory at IKJ. You will receive detailed information about each of these points during the local HSE training at IKJ. Read the Safety Data Sheet (SDS) for all compounds you will use (Chemical Manager). If the chemical's SDS is not in the chemical manager in your location, notify the HSE coordinator.Write a Safe Job Analysis (NO)/(ENG) for all new reactions or activity in the laboratory and, before commencing work, email it to the HSE coordinator (with your supervisor on CC if you are a master student). See here for suggestions on how to write a SJA.Label ordered chemicals with this year's coloured label. The colours for each year are: yellow (2019), blue (2020), purple (2021), light green (2022), orange (2023), silver (2024). Unoriginal containers and your products must also be correctly labelled following local rules. Label products you have synthesised correctly with the chemical name (and preferrably structure), amount, date and your name, and make a Product Information Sheet for all new products. These Product Information Sheets are to be filed in the correct folder in the laboratory. Partake in Cleaning Weeks twice a year and take particular responsibility for the chemicals you have ordered.Discard of your waste in a responsible manner (contact the responsible person for the room or the Waste coordinator if you have questions).Report any conditions or incidents that can cause or have caused harm to people, equipment or the environment via the Discrepancy Reporting System. Ask the HSE coordinator if you are unsure if a situation should be reported. Ordering chemicals or equipment If you have questions about ordering of chemicals and equipment, contact Roger Aarvik. To order chemicals: Read the Safety Data Sheet for the chemical and risk assess its use. Consider substitution of hazardous chemicals (especially those with statements H340/H341, H350/H351 or H350i, or lead compounds) for safer alternatives. NEW FROM AUTUMN 2022: Fill out NTNU's Purchase Request Form. Faculty/unit: NV-fakultetet, product group/unit: IKJ fagbestiller. You must choose "Yes" for "Are chemicals a part of this order?" and fill out the article number, CAS number and sublocation in the Chemical Manager (e.g. Kjøleskap (D2-102)), and click on "Check CAS". You must do this for each of the chemicals on the order. The CAS number will be checked against NTNU's internal lists for chemicals and gasses where special measures are required. This is useful for you who will be working with the chemical, the chemical orderer and the HSE-coordinator. You must also fill out your K-sted and project number, so have these ready before you order.When you receive the chemical, remember to label it with a sticker with this year's colour (see above under Routines for laboratory work). IT Main central service for IT issues: Orakel Support Services Loan of PCs, projectors or other IT-equipment: Thuat Trinh Wiki-responsible: Melanie Siah
Courses and groups for students with special needs
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English
Courses and groups that NTNU offers to students with special needs. Our courses and groups mainly take place in Trondheim, but they can be held in Gjøvik and Ålesund on request. These courses are for time being held in Nowegian. Norsk versjon - Tilrettelegging - kurs og grupper Topic page about special needs accommodation | Pages labeled with special needs Information meeting for students with dyslexia At this information meeting you will learn what you need to know when having reading and writing difficulties. Application for special examination arrangements Investigation of dyslexia Courses offered How to apply for reading and support programs (Lingdys/Lingpilot) Syllabus in audio format Lånekassen Course in coping strategies for students with dyslexia This time will Dysleksi Norge give a webinar which will give the participants the possibility to learn how to use different devices and apps together with the studies. Courses in Lingdys and Lingpilot Every semester, we engage a Lingit training professional to hold courses in using the reading and writing support tools Lingdys (PC) and Lingpilot (Mac). Course in coping strategies for students with ADHD - Pegasus The Pegasus course is intended for students with ADHD. During 5 weeks there will be 5 evenings each lasting about 2,5 hours. It is suitable for students with ADHD that wishes to do something with his/hers situation. The purpose is to learn more about ADHD and how its afetcts you. Get acquainted with your possibilities and get to know others in the same situation. Are you interested, please, send us an email to tilrettelegging@st.ntnu.no. Mentor training If you have been appointed as a mentor, this course is for you. You can learn about different aspects of the job, definitions of roles and useful tips for helping students with mental and physical health challenges. You can also discuss relevant cases with other student mentors. When you have signed an employment contract with us, you will be invited to a course for mentors. Asperger group Students with Asperger’s syndrome may experience challenges to varying degrees in student life. The Asperger group meets every fourteen days as a forum where students can relax and share experiences, sorrows and joys. We arrange light refreshments. The group provides an opportunity to meet others who are in the same situation. Contact Kari Voldhagen for further information.
NTNU - privacy policy
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English
This page includes NTNU’s central privacy policy and specific privacy statements for subsystems. Denne siden på norsk: Personvernerklæring NTNU Innholdsfortegnelse [-] NTNU’s central privacy policy Privacy statement for subsystems Statement on how NTNU collects and uses personal data What is a privacy policy? NTNU processes personal data: General provisions Data protection officer Questions about privacy at NTNU Disclosure of personal data Access by the press and the public under the Freedom of Information Act Your rights Right to rectification Right to restrict processing Right to erasure Right to object Right to be notified in the event of a personal data breach Right to file a complaint about the processing with the Norwegian Data Protection Authority Processing of personal data about you as a student What personal data is collected about you as a student? Brief information about the Common Student System (FS) RUST - register of excluded students Digital teaching and exams Access control Administrative and records management systems Personal data to third parties Disclosure of personal data under the Freedom of Information Act Processing of data about you as an employee Legal basis What information is used about you as an employee? Processing of personal data about you as a research participant Legal basis Further processing for research purposes Preliminary assessment of research projects What personal data is processed Transfer from other organizations Transfer to other organizations Storage of personal data Responsibility for research projects Contact for this website NTNU’s central privacy policy NTNU’s general privacy policy and links to subsystems with supplementary privacy statements are available here. Privacy statement for subsystems Privacy statements are added here for subsystems where this is regarded as necessary. Statement on how NTNU collects and uses personal data The Rector is the data controller for NTNU’s processing of personal data. The duties of the data controller are delegated to the Director of Organization and Infrastructure, and responsibility for day-to-day follow-up is subdelegated to the line managers. The privacy policy complies with the requirements set out in articles 12 to 15 of the General Data Protection Regulation (GDPR). The GDPR is the EU’s legislation on the protection of personal data. It entered into force for the whole EU from 25 May 2018, and in the rest of the European Economic Area including Norway from July 2018. Personal data means any information or assessment that can be linked to you as an individual, either directly or indirectly. For NTNU to be able to use (register, collect, disclose, etc.) personal data about you, we must have a basis as specified in law. What is a privacy policy? A privacy policy describes which personal data is processed, how it is processed, who is responsible for processing it, what rights you have and who you can contact about your personal data. NTNU processes personal data: About you as a student (applicant, former student, student and PhD candidate) About you as an employee and former employee About you as a research participant General provisions All processing at NTNU must take place in accordance with the applicable laws and statutory regulations. NTNU must not process personal data to a greater extent than is necessary to fulfil the university’s purposes, which will be education, research, innovation, dissemination and administration. NTNU must ensure that processing takes place on the necessary basis specified in law, whether this is consent or follows from law/regulations or if implementation of a processing operation is necessary. When processing an individual’s personal data, NTNU must ensure that the processing involves as little intervention as possible for the data subject, and that no more information about the individual is used or stored for longer than necessary; see the requirements for data minimization. Where NTNU uses personal data about individuals, the data subject will be entitled to access information about processing of the data, as well as its purpose and basis. All use of NTNU’s ICT infrastructure leaves an electronic trail. NTNU collects, analyses and keeps electronic trails to manage the ICT infrastructure, to ensure effective operations and cost management, and to protect NTNU’s ICT infrastructure against threats and abuse. NTNU’s ICT infrastructure includes logging and backup solutions for purposes that include enabling documentation of breaches of the law or non-conformance with internal rules and procedures, but also to make it possible to detect/discover security breaches in the ICT infrastructure. Collection, storage and use (and deletion) of electronic trails complies with the applicable legislation. Data protection officer At NTNU, we have our own data protection officer, Thomas Helgesen, who you can contact with any questions about the processing: Telephone: (+47) 93 07 90 38Epost: personvernombud@ntnu.no Questions about privacy at NTNU To ask NTNU about our use of your personal data, please contact us by phone or email: Telephone switchboard: (+47) 73 59 50 00Email: postmottak@ntnu.no Disclosure of personal data NTNU must have a legal basis for disclosing your personal data. Apart from consent, a legal basis may be (this list is not exhaustive): Research. In principle, disclosure requires consent, but it is also possible without consent if the research project has been granted an exemption from the duty of confidentiality. The Norwegian Labour and Welfare Administration (NAV) has the right to obtain information for control purposes in connection with the processing of a case; see Section 21-4 of the National Insurance Act (folketrygdloven).Lånekassen (the Norwegian state educational loan fund), authorized by law.The tax authorities, authorized by law. Next of kin. Next of kin have the right to information that enables them to make decisions on behalf of a relative who is not in a position to make the decision themself.Information that is necessary for handling certain types of cases will be disclosed to the board/committee that is to consider the case. This means that necessary information in connection withappeals and cases of cheating will be disclosed to the Appeals Committee, which is NTNU’s appeals body, and the national Joint Appeals Committee, which is the appeals body for cases including cheatingcases concerning suitability will be disclosed to the suitability committee andindividual cases related to research misconduct will be disclosed to the Research Ethics Committee. Access by the press and the public under the Freedom of Information Act The main rule under the Freedom of Information Act (offentleglova) is that the case documents of administrative agencies are available to the public. This means that anyone who requests access, including the press and others, will be able to familiarize themselves with the contents of the documents. Your enquiry to NTNU will thus also be public, whether it is in the form of a letter, oral and written down, or email. A journal is a register of case documents processed by an administrative agency. NTNU’s postal journals are made available on its website. The official in charge of the case is responsible for ensuring that exemptions from access to documentation are applied correctly and adequately; the Records Management Division conducts quality assurance of the electronic public records before publication. All requests for access are journalized. However, NTNU handles large volumes of documentation that contains confidential information. Examples include sensitive information relating to both students and employees, patient information relating to treatment of patients and research, and trade secrets. Such information is exempt from public disclosure. Internal documents may also be exempt from public disclosure. Your rights Natural persons whose personal data we process (data subjects) have the right to basic information about NTNU’s processing of personal data. The GDPR requires NTNU to provide adequate information about our processing operations. If you are registered in one of NTNU’s systems, you have the right of access to your own information. NTNU has created a solution for lookup and access to central systems at NTNU. Information and communication and any measures in connection with the exercise of data subjects’ rights must as a general principle be free of charge. Information about you that has been collected for a particular purpose cannot be used for other purposes without your consent or for another lawful reason. You have the right to request that data about you which are incorrect, incomplete, or unnecessary, or which NTNU does not have access to process, be rectified, deleted or completed, or restricted. Requests from data subjects who wish to exercise their rights must be answered free of charge and at the latest within 30 days. See how you can request access to and/or ask to have data about you disclosed or deleted: Access to information about processing Right to rectification Your personal data must be correct. You have the right to rectification of any of your personal data that is incorrect. You also have the right to have incomplete personal data about you completed. If you believe we have registered incorrect or incomplete personal data about you, please contact us. It is important that you justify and, if relevant, document why you believe the personal data registered is incorrect or incomplete. Right to restrict processing In some cases, you may have the right to demand that the processing of your personal data be restricted. Restricting the processing of personal data means that your personal data will still be stored, but the opportunities for further use and processing will be limited. If you believe that the personal data are incorrect or incomplete, or you have objected to its processing, you have the right to demand temporary restriction of the processing of your personal data. This means that processing will be restricted until, if relevant, we have rectified your personal data, or we have assessed whether your objection is justified. In other cases, you may also demand a more permanent restriction of processing of your personal data. For you to have the right to demand that processing of your personal data be restricted, one of the conditions in Article 18 of the GDPR must be met. If we receive an enquiry from you about restricting the processing of your personal data, we will assess whether the legal conditions have been met. Right to erasure In some cases, you have the right to demand that we erase personal data about you. This right follows from Article 17 of the GDPR. The right to erasure is not unconditional, and whether you are entitled to this must be assessed in terms of the Personal Data Act (personopplysningsloven) and the GDPR. Please contact us if you want to have your personal data erased. It is important that you give reasons for wanting your personal data to be erased, and, if possible, that you also specify which personal data you want to have erased. We will then consider whether the conditions for erasure have been met. Please note that in some cases the legislation allows us to make exceptions to the right to erasure. For example, we may need to store personal data to perform a task imposed on us in compliance with the Act relating to Universities and University Colleges, or for important reasons of public interest, such as archiving, research and statistics. Right to object You may have the right to file an objection against the processing, that is, to protest against it, if you have a particular need to stop the processing of your personal data. This right follows from Article 21 of the GDPR. Examples might be if you have a need for protection, a confidential address, or similar. The right to object is not unconditional, and it depends on the legal basis for the processing and whether you have a particular need. If you protest against processing of your personal data, we will consider whether the conditions for filing an objection have been met. If we find that you have the right to object to the processing and that your objection is justified, we will stop the processing, and you will have the right to demand erasure of the data. Claims from you as a data subject must be answered free of charge and at the latest within 30 days. Right to be notified in the event of a personal data breach If NTNU becomes aware of a breach of personal data security, for example that sensitive information about an individual has gone astray, NTNU may be obliged to notify the Norwegian Data Protection Authority and the individual of the breach; see articles 33 and 34 of the GDPR. Right to file a complaint about the processing with the Norwegian Data Protection Authority If you believe we have not processed your personal data correctly or lawfully, or if you believe we have not fulfilled your rights, you can file a complaint against the processing. If we dismiss your complaint, you can file the complaint with the Norwegian Data Protection Authority. The Norwegian Data Protection Authority is responsible for checking that Norwegian enterprises comply with the provisions of the Personal Data Act and the GDPR in their processing of personal data. Processing of personal data about you as a student What personal data is collected about you as a student? Examples of your personal data that are registered and processed at NTNU include your name, picture, contact information, teaching and examination messages, grades, and degrees awarded. If you are applying for admission and/or you are a student at NTNU, we must collect and register your name, national identity number and contact information, among other data. If you have given your consent, we may also collect your results from certain other educational institutions (in Norwegian). The purpose of recording this data is administration of your application and your studies with us. You normally register the information yourself via The Norwegian Universities and Colleges Admission Service (Samordna opptak), in Søknadsweb (NTNU’s portal for student applications) or in Studentweb. Brief information about the Common Student System (FS) The information is stored in the *Common Student System (Felles studentsystem - FS)*, which is the administrative system NTNU uses for student data. FS is a student information system developed for universities, specialized universities and State university colleges in Norway. The Søknadsweb applications portal as well as Studentweb and Nominasjonsweb are part of FS. If you have an application and/or decision process at the university, this will be registered in FS or the university’s systems for administrative procedures and records management. The purpose of processing personal data in FS is to safeguard your rights as an applicant, student, doctoral candidate, or course participant and to fulfil NTNU’s tasks and obligations under the Universities and University Colleges Act. For the processing, NTNU has a legal basis in Article 6 (1) (e) of the GDPR on the exercise of official authority and letter (c) on legal obligations and, in addition, a separate provision in the Act relating to Universities and University Colleges, Section 4-15. RUST - register of excluded students Decisions on exclusion due to false diplomas, disruptive behaviour, serious breaches of confidentiality, cheating and lack of suitability are registered in the register of excluded students (RUST). The Norwegian Agency for Shared Services in Education and Research (Sikt) has administrative responsibility for RUST. Through RUST, other higher education institutions receive information about sanctions in a secure way when the person in question is an applicant or student at their institution. Privacy policy for RUST. Digital teaching and exams Digital systems for teaching and examinations receive and process personal data about students at NTNU. We use the digital examination system Inspera Assessment for a variety of examinations. To make it possible for you to take a digital examination, we send personal data about you to Inspera, which develops and operates the Inspera Assessment system. They will have access to the following personal data: Feide ID, candidate number, other examination data from FS, IP address. NTNU uses a learning management system called Blackboard Learn during the course of study. Here, communication takes place with teaching staff and other students, information from the education institution and submission and marking of coursework. NTNU uses the plagiarism control system Ouriginal (formerly known as Urkund) to detect plagiarism in submitted answers. Ouriginal checks against sources on the internet, various text databases, submissions at NTNU and other universities and colleges in Norway. Access control Your data will also be registered in the university’s access control system to enable you to access the university’s buildings and rooms during your studies, using your student identity card. The picture on active student cards and key cards is stored in FS and will be the same picture that is transferred to the Studentbevis student ID mobile app for students who choose to use it. Administrative and records management systems If you have an application and/or administrative or decision process at NTNU, this will be registered in the university’s administrative and records management system, ePhorte. Under the Public Archives Act (arkivloven), NTNU is obliged to take care of such information. Personal data to third parties Disclosure or export of data is defined as any transfer of data other than for use in the controller’s own systems/processing or to the data subject themself or any other party receiving data on the data subject’s behalf. NTNU may disclose or export data including personal data to other systems, such as to external data processors or the Lånekassen loan fund, in cases where this is regarded as necessary. Disclosure of personal data under the Freedom of Information Act At regular intervals, NTNU receives requests for access under the provisions of the Freedom of Information Act. Please note that the provisions of the Personal Data Act cannot lead to restrictions on this right of access where the enquiry relates to personal data. Processing of data about you as an employee NTNU processes personal data about you as an employee at NTNU. The information is used for the purposes of payroll and human resources administration, such as calculating salary and keeping track of working hours, absence, holiday leave, and leave of absence. Legal basis The legal basis for processing of personal data about employees is Article 6 (1) (a), on consent, or Article 6 (1) (b), on processing that is necessary for the performance of an employment contract or other contract with the employee. In addition, Article 6 (1) (f) applies to processing that is necessary for the implementation of NTNU’s legitimate interests, after balancing these against the employee’s interests, rights and freedoms. Where NTNU processes sensitive data, such as personal health data, the lawful basis for NTNU will be in Article 9 (2) (a) where the data subject has given explicit consent, or Article 9 (2) (b) where processing is necessary for NTNU as the data controller or for the employee to fulfil obligations or exercise rights in the field of employment law. An example here could be the use of health information to provide adaptations in a work situation. Section 6 of the Personal Data Act stipulates that sensitive personal data as mentioned in Article 9 (1) of the GDPR can be processed when necessary for carrying out obligations or exercising rights under employment law. What information is used about you as an employee? Examples of information that is processed about you as an employee include your name, national identity number, and contact details (address and telephone number). The HR Director is delegated the day-to-day responsibility for processing personal data information about employees. The information is collected from you as a job seeker or employee and from other agencies, such as the tax authorities, the Norwegian Labor and Welfare Administration and your former employer. Details of your name, position and area of work are regarded as public information and can be published on NTNU’s Internet pages. Information on disclosure of information is available under general information on disclosure of personal data and access for the press and public under the Freedom of Information Act. Personal data about employees is mainly processed in NTNU’s payroll and human resources systems (Paga). In NTNU’s administrative and records management systems (link to privacy statement for archives/ephorte), there is a personnel file for you with information such as: application(s) for position(s) (only job applications from the person who is hired for a position are journalized and archived)certificates of education/work experience competence-building courses and training offer of employmentemployment contractnon-disclosure agreements documents regarding pension conditions and placement of positions within the salary structurespecial agreements in the employment relationshipleave of absenceany correspondence between you and the employer, as well as regarding resignation and a copy of the testimonialWhen you leave NTNU, your personnel folder is reviewed and unnecessary information is deleted. NTNU will continue to store information about matters such as who has worked in the organization, for how long and what you as an employee have worked with. People in HR only have access to personal data about employees that is necessary for carrying out their work duties. Sensitive information (special categories of personal data) is protected with a separate access code in the records management system. Through process ownership, the head of the HR/HSE Division has a responsibility for ensuring that necessary routines have been drawn up to safeguard confidentiality and quality in the processing of employees’ personal data and that the information is not stored longer than necessary. The head of HR/HSE is also responsible for providing the necessary training in the use of NTNU’s ICT systems and applicable routines. It is every manager’s responsibility to ensure that their own employees have received sufficient training and that document management and administrative procedures within their own area of responsibility take place in accordance with NTNU’s routines. NTNU’s occupational health services will be able to process information about you with your consent. Processing of personal data about you as a research participant Legal basis Where NTNU processes personal data about you in research projects, the legal basis will either be your consent or that the use of the information is necessary for research purposes. The personal data is processed in accordance with Article 6 (1) (a) (consent) of the GDPR or Article 6 (1) (e) on processing in the public interest. Section 8 of the Personal Data Act stipulates that personal data may be processed on the basis of Article 6 (1) (e) of the GDPR if this is necessary for purposes related to academic research. According to principles of research ethics, consent is the main rule in research on information that can be linked to individuals. If sensitive personal data is processed, the processing will be lawful if informed and explicit consent has been obtained; cf. Article 9 (2) (a). If consent has not been obtained, Article 9 (2) (j) on processing that is necessary for scientific research will be the basis for processing. In addition, Section 9 of the Personal Data Act stipulates that the processing of sensitive personal data may take place without the consent of the individual, provided that public interests in the processing being carried out clearly outweigh the disadvantages for the individual. The processing must also be subject to necessary safeguards, for example, de-identification of personal data (the data are no longer directly linked to the individual without additional information), access management, and logging of storage areas. Further processing for research purposes Further processing for research purposes of personal data that have already collected is regarded as compatible with the original purpose. This requires the introduction of technical and organizational measures to safeguard the rights of the data subject, especially to ensure compliance with the principle of data minimization. An example of a relevant measure is pseudonymization. If the research purpose can be fulfilled through anonymized data, further processing must take place in this way. A condition for further processing for research purposes is that the data already collected has been processed in accordance with the regulations. If the further processing involves transfer to another data controller (that is, a party other than NTNU), the party receiving the information must have a separate legal basis for processing it. Preliminary assessment of research projects Like most institutions in the higher education sector, NTNU has an agreement with the Norwegian Centre for Research Data (NSD), which has expertise in assessing the privacy-related aspects of a research project and whether a project can be carried out. It also sets requirements and conditions for such processing. Health research must be approved by the Regional Committee for Medical and Health Research Ethics (REK). What personal data is processed Assessment of which personal data is to be recorded is based on which personal data it is necessary to record in order to achieve the purpose of the research project. As a main rule, information about you collected for a particular purpose cannot be used for other purposes without your consent. In many research projects, the information is anonymized, and then there is no way that it can be traced back to you. In other cases, the personal data may be de-identified/pseudonymized. In such cases it will be possible to recognize the individual using a scrambling key (identifier key), such as a code, which will be subject to access control. In health research projects, personal data must always be de-identified. Examples of de-identified information that will be registered include names, national identity number, age, gender, weight, height, diagnoses, place of residence, occupational information, institution, education, or the size of the institution. Personally identifiable characteristics such as names and personal identification numbers are replaced with a number, a code, fictitious names or similar, which refer to a list of the direct personal data. The list of direct personal data is kept separately from the other personal data. The scrambling key must be stored securely and inaccessible to unauthorized persons (encrypted). Researchers collect the information in the form of surveys, interviews, observations, video and audio recordings and similar data where the research participant is present. Personal data is preferably to be processed on the basis of informed consent. Consent may be withdrawn at any time during the implementation of the research project. Further use of the personal data will then end. Both students and researchers/supervisors who come into contact with personal data have a duty of confidentiality. Transfer from other organizations Researchers may be granted permission by other organizations to obtain personal data in their research that the organization has collected. Confidential personal data may not be used unless dispensation has been granted and the project manager has legitimate reasons for not obtaining valid consent. This applies to studies where, for various reasons, it is believed that the public benefit of the study exceeds the disadvantage for the research participants if they are not asked. Transfer to other organizations By agreement, the personal data may be transferred to other organizations, provided that they can provide satisfactory storage of the personal data and otherwise comply with the terms of the Personal Data Act. The personal data may also be transferred abroad, provided that the conditions of the Personal Data Act are fulfilled. This means that there must be a basis for transfer and that the security of the information must be satisfactory. Storage of personal data The main rule is that the personal data must be de-identified when they are stored on computer-based equipment. The degree of personal identification must never be greater than is necessary for the research. Personal data must normally not be stored for longer than is necessary to complete the research. If consent is required and personal data is to be kept longer than the original consent provides rights to, new consent must as a general rule be obtained. In the case of health research, such use must be submitted to the regional committee for medical and health research ethics (REC). Personal data must normally be deleted or anonymized at the end of a project unless otherwise determined by the regional committee for medical and health research ethics (REK) or for example, by the funder of the research project. Responsibility for research projects The dean of each faculty has been delegated the day-to-day (operational) responsibility for research. Some tasks can be subdelegated further down the line. The responsibility applies to all information collected for research purposes that is processed and stored electronically or on paper. This entails ensuring that necessary routines have been drawn up for purposes including securing confidentiality and quality as well as making sure that the information is not stored longer than necessary. This responsibility also means that necessary training of project managers is offered and that adequate routines are established. Any manager at a faculty to whom the duties of the person responsible for research have been delegated is responsible for ensuring that project managers and research staff who come into contact with personal data in their research receive adequate training, comply with privacy legislation, and take care of ethical, medical, health, scientific and information security matters. Contact for this website The legal advisers in the Division for Governance and Management Systems
Experts in Teamwork - for students
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English
This page contains information about how to register for Experts in Teamwork, useful teaching materials, and rules for attendance and exemptions. Topic page about Experts in Teamwork | Pages labelled with EiT Norsk versjon - Eksperter i team - for studenter Innholdsfortegnelse [-] When does the teaching take place? Learning material Online course about groups and group dynamics Guide for EiT students Book for reflections List of literature Reference groups Attendance rules Why is attendance obligatory in EiT? What are the obligatory activities in EiT? Why do I have to be present on the first or second village day? I am going to be absent for more than 20 percent of the time. Is there anything I can do? What should I do if I get ill? Do we have to stay in the village room the entire day? Assessment Explanation of grades Appeal against a grade Continuation of your project results How do I register for EiT? Choose a village Virtual villages Register What should I do if I am unable to register on Studentweb? What are my village options? Village assignments Welcome message from village supervisor What if you don't get a message from you village supervisor, or are missing information about meeting place? The allocation process What should I do if I have to change my village type? How can I change from intensive to semester-based villages or the other way around? Guidelines for applications for exemption from EiT How do I apply for an exemption? Contact Experts in Teamwork students are divided into work groups called villages (classes of approximately 35 students) and the teaching takes place at the different NTNU campuses. When does the teaching take place? Overview of important dates on the main page. Learning material Online course about groups and group dynamics The course will give you insight into some selected perspectives to understand what happens when working together in groups. The course is intended as a supplement to the list of literature, and consists of a mixture of video, text and assignments. It also contains some background for Experts in teams with a contribution from people from the industry. The course provides a good overview of some central topics that you can use when reflecting on what happens in the group and when writing the process report. You will find a link to the course in Blackboard. Please note that the course is located on NTNU's platform for online courses. If you have registered with digit before, you have to create a user to access the course. Select "Create user with FEIDE" and use your NTNU account. Guide for EiT students The guide for students is an important document that you should read at the beginning of the semester. The guide contains the course description and an elaboration on EiT's learning outcomes and assessment criteria. The guide describes the framework of the course, such as attendance and compulsory activities. The guide also contains a chapter that elaborates on what is expected regarding the content of the process report, and is intended to help in the writing process. We recommend that all students read this guide during the first village days. Guide for Students in EiT Spring Semester 2024 (English version)EiT assessment criteria adapted for assistive technologyVeiledning for studenter i EiT våren 2024 (Norwegian version)EiT vurderingskriterier tilpasset skjermlesere Book for reflections Every student in EiT gets access to a book for reflections. The book, which is about EiT and facilitation, also contains a guide to writing reflections. Your personal reflections form the basis for the reflections that are made at the group level, and for the team’s process report. The book is digital and will be made available for you via Blackboard. List of literature The list of literature is an overview of texts that aim to provide a theoretical framework, and be a basis for reflection on group processes. The texts describe and discuss group dynamics from different perspectives. Some of the texts can be found in the EiT compendium. The list is digital and will be made available to you via Blackboard. Reference groups In EiT reference groups are used to ensure the quality of the course. On the webpage for village supervisors, you find normal procedures and templates for reference group reports. Attendance rules Attendance is obligatory in Experts in Teamwork. If you are absent for more than 20 percent (three days), or do not show up the first or second village day, or do not participate in the final presentation and teamwork dialogue, you will be unable to submit your work for grading. This applies regardless of the reason for the absence. You have to be present the following days: First or second day, in order to compete the cooperation agreement.The day of the final presentation of the project and the dialogue about the teamwork in the student team. Why is attendance obligatory in EiT? As members of a team, you are mutually dependent of each other’s efforts, contributions and presence. A basis for this is that the team works together on the village days. Since the course is experience based, and the experiences form the basis for a common report, it will be bad for the team if some of the group members are absent. What are the obligatory activities in EiT? In addition to obligatory attendance, the following activities are obligatory: Drawing up a cooperation agreement between the members of the student team during the first two village days.Oral presentation of the project and a dialogue about the teamwork in the student team when the teaching ends. Why do I have to be present on the first or second village day? The foundation for the work in the teams is naturally laid down at the start of the semester. As members of a team, you are mutually dependent of each other’s efforts, contributions and presence. Certain rules need to be laid down to ensure healthy cooperation in the team. Through negotiations the students decide what rules should apply in their team, and this decision is recorded in a cooperation agreement. This activity is compulsory, and must be completed during the first two village days to pass the course. I am going to be absent for more than 20 percent of the time. Is there anything I can do? The village supervisor does not have the permission to give dispensation from the attendance rules. If you have especially good reasons for your absence, we recommend that you contact the village supervisor’s faculty. Present your case, and the faculty will consider if it is possible to find a solution. What should I do if I get ill? If your absence does not exceed 20 percent, it is enough to inform your village supervisor and your team and come to an agreement with your team regarding what you have to do to catch up on the work. You have to be present on days with obligatory activities. Do we have to stay in the village room the entire day? It is the village supervisor who decides how much time each day the team needs to be present in the village room and how much time the team can choose where they will work. This will probably vary during the semester / intensive period. Because one of the outcomes of EiT is writing a team process report, a facilitator will observe the team as they work together. He or she has the task of helping team members to reflect on all aspects of the team's cooperation. It is important that most of the work in the team is done together in the village room to enable the facilitator to observe and assist your understanding of cooperation issues. Assessment The project report and the process report are assessed based on the grading scale A–F. The project report and the process report are each worth 50 per cent of the final grade. The team receives one common grade. It is not possible to give individual grades. The compulsory activities must be approved by the village supervisor before the team can submit the reports for assessment, but the oral presentations do not count in the final grade. Explanation of grades Individual students are entitled to an explanation of the grade. The student must submit their request for an explanation to the village supervisor’s faculty within one week after the announcement of the grade. The explanation must normally be given within two weeks after the student requests it. Read more about explanations of grades and appeals on Innsida. Appeal against a grade If an individual student wishes to appeal against the grade, the appeal must be submitted to the village supervisor’s faculty no later than three weeks after the announcement of the grade. The faculty then appoints a new assessment committee consisting of an external examiner and another village supervisor. It is important that at least one member of the new assessment committee has previous experience in grading process reports in EiT. If the student has requested an explanation, the deadline for appeal is three weeks after the explanation was given. For appeals against the grading of group work, where a common grade is given, the individual student appeals. Any change after the appeal will apply only to the person who has appealed. Read more about explanations of grades and appeals on Innsida. Continuation of your project results Experts in Team (EiT) wishes to support the continuation of team project results, for which we have developed two videos. The aim of the videos is to motivate and show student groups how they can get support to take results from EiT projects further after completing the course. The videos have been developed in collaboration with Spark NTNU. Spark is a free counseling service for all students at NTNU that helps them with funding and further development, no matter how far or short they have come with their idea. Does your student group believe there can be potential in the idea or concept you have been working on in your team? Look at the videos and do as hundreds of other NTNU students have done: register the idea at SparkNTNU.no to get free guidance. Link to the videos can be found here: How to sign up and Spark xEiT The project is part of Engage Centre for Engage Education through Entrepreneurship How do I register for EiT? Choose a village Villages 2024 When choosing which village you would most like to attend, you have to select 5 villages in preferred order. In addition you must: Choose the village type required by your programme of studyChoose villages that is offered at your campus Choose at least two villages offered by another faculty than your ownChoose maximum three virtual villages (Students in Gjøvik and Ålesund can choose four virtual villages)Choose only villages where you know the language of instruction. (Exception: Students on a few specific master's programmes may only choose villages where English is the village language, labelled ENG in the overview below) Virtual villages Virtual villages are fully digital. This means that all teaching and group work takes place using digital collaboration tools. There are both virtual intensive and semesterbased villages. In some semesterbased virtual villages, working hours are more flexible, with a mandatory three hour meeting on Wednesdays and weekly work meetings in your group. See the individual village presentation for details. The virtual villages have a limited number of participants. Therefore some groups of students will be prioritized for these villages: Students who have to take the EiT-course digitally due to health-related causes. Long-distance students living far away from the NTNU campuses, who study online. Part-time students and students who for other reasons have difficulty attending ordinary villages. If you need to be prioritized for a virtual EiT village, contact your faculty. Register Register your five village priorities on Studentweb from 1 October – 1 November.You may change the order of priorities as many times as you would like before the deadlineGuide to registering on Studentweb What should I do if I am unable to register on Studentweb? If you are not following a normal study progression, Experts in Teamwork might not show up on your Studentweb pages. If that is the case, you must contact your faculty before 1 November, so that they can help you by registering your priorities manually. What are my village options? Intensive villages are taught every day for three weeks in January, while semester-based village are taught for fifteen Wednesdays during the spring semester. Both village types are equal in scope and number of teaching days. Your faculty or department decides if you can choose semester-based or intensive villages, or if you are free to choose between them. The overview below shows which village type(s) you can choose. Please note: If your study programme is listed with both intensive and semester-based villages, you may choose freely between the two types of villages. Students from study programmes marked with ENG must choose English speaking villages. AD - Faculty of Architecture and Design (PDF)HF - Faculty of Humanities(PDF)IE - Faculty of Information Technology and Electrical Engineering (PDF)IV - Faculty of Engineering (PDF)MH - Faculty of Medicine and Health Sciences (PDF)NV - Faculty of Natural Sciences (PDF)SU - Faculty of Social and Educational Sciences (PDF)ØK - Faculty of Economics and Management (PDF) Village assignments By December 12 you will be able to see which village you have been assigned to by logging on to Studentweb or Blackboard. If you can not find the information on Studentweb, please contact the Section for Experts in Teamwork. Please note that when you have been assigned to a village, you are automatically registered for the EiT course and examination. Welcome message from village supervisor The village supervisor in the village you have been assigned to will send you a welcome message on Blackboard by December 12. This message will contain information about when and where you have to meet up for the first day of EiT. What if you don't get a message from you village supervisor, or are missing information about meeting place? We then recommend that you contact: The village supervisor directlyThe department that provides the villageThe faculty of the department that provides the villagePlease note: Information about meeting places in the schedules you find on NTNU's web pages may be unreliable, because room assignments can change. Therefore, you should rely on the confirmation you get from the village supervisor, or the department, about where you are supposed to meet on the first village day. The allocation process The main rule is that there should be a maximum of two students from the same programme of study in an EiT team. The Section for EiT distributes the students into different villages according to this principle, and the priorities that have been entered by EiT students on Studentweb, as well as the need for technical expertise in the village. What should I do if I have to change my village type? EiT is normally compulsory in all programmes of study at the second-degree (master's) level at NTNU and your study programme decides which village type (intensive or semester-based) you must complete, but under certain conditions it may be appropriate for you to apply for a different type of village. To apply for a change of village type you must send an application to your faculty before 1 October. How can I change from intensive to semester-based villages or the other way around? Your study programme decides which village type (intensive or semester-based) you must complete, or if you are free to choose between them. See the list above for an overview. You can apply for a change of village type if you have good reason to do so. The application is sent to the EiT contact at the faculty where you belong through your master’s programme. The faculty can also give you more information, and answer questions regarding the application procedure. Please note that even though you apply for a change of village type, you must also register five village priorities on Studentweb before 1 November. Guidelines for applications for exemption from EiT In addition to the general provisions in the Universities and University Colleges Act § 3-5 Academic recognition, the following guidelines for exemption applies to the Experts in Teamwork course: Upon application to the Faculty, students may be granted the right to substitute the Experts in Teamwork course with another programme-relevant course that has the same scope at master’s level, if they fulfil one of the following criteria. Students who have to complete programme-relevant fieldwork or time abroad, or who have other programme-related absences that mean that they cannot be at NTNU during the same semester in which the Experts in Teamwork course is scheduled.Students who, for compelling practical reasons, cannot be present when the Experts in Teamwork course is being held.Students who, for documented health reasons, are not able to complete the Experts in Teamwork course in accordance with their study plan.Before you apply for an exemption due to compelling practical reasons, you should consider whether a virtual village could be a solution for you. For more information, read the guidelines in full text. The application must be sent to the EiT contact person at your faculty. He/she can also answer questions regarding the application procedure. How do I apply for an exemption? You must send an application before 1 October to the EiT contact person at your faculty. The application must contain relevant documentation. The faculty can also give you more information, and answer questions regarding the application procedure. You can also apply after 1 October, but after this date you are not guaranteed a place in one of your prioritized villages, in cases where an exemption is not granted. Please note that even if you apply for an exemption, you must also register five village priorities on Studentweb before 1 November. Contact Contact information for the faculties and the Section for EiT.
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IE - Faculty of Information Technology and Electrical Engineering.pdf
HSE roles at Faculty of Engineering
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English
Page under constructionInformation about HSE roles at Faculty of EngineeringInformation in Norwegian HSE roles at The Faculty of engineering Leaders Faculty of Engineering: Olav Bolland IBM - Civil and Environmental Engineering -Einar Aassved HansenEPT - Energy and Process Engineering - Terese LøvåsIGP - Geoscience and petroleum - Ute MannKT - Structural Engineering - Anders RønnquistIMT - Marine Technology - Sverre SteenMTP - Mechanical and Industrial Engineering - Torgeir WeloIVB - Manufacturing and Civil Engineering - Torbjørn SkogsrødIHB - Ocean Operations and Civil Engineering - Hans Petter HildreFaculty administration - Anne Rossvoll HSE coordinators Line managers can delegate HSE tasks to an HSE coordinator. The tasks of the HSE coordinator should be agreed upon and documented. The HSE coordinator should report to the head of the unit and keep them informed about significant matters related to HSE work. HSE coordinators handle HSE deviations. See NTNUs HSE policy for more HSE coordinators Safety representatives The main task of the Employee Representative (VO) is to act as the employees' representative in matters concerning HSE and to safeguard their interests in such matters. The VO is responsible for providing feedback to the employees. Safety representative, tasks Find your safety representative Chemicals - Contact persons for the substance register The Chemical contact persons at the departments are responsible for maintaining and updating the substance register at their respective locations. They must ensure that safety data sheets are correctly placed in the substance register when new chemicals are purchased. They are also responsible for conveying and implementing measures, actions, and training related to the use of the substance register, guiding and providing information on the substance register's risk assessment and chemical substitution. Additionally, they should report to the management as needed. Civil and Environmental Engineering Marina JuarezEnergy and process engineering Bjørn VolsethPaul SvendsenGeoscience and petroleum Torill SørløkkOceans operations and civil engineering: The responsibility lies with the Room Manager.Structural engineering Tone H. NilsenMarine Technology Emil BratlieMechanical and industrial engineering Rebecca SandtrøenManufacturing and civil engineering Pål Erik EndrerudChemical and biological work environment Radiation Contact persons Civil and Environmental Engineering Thai MaiEnergy and process engineering Halvor HaukvikMorten GrønliGeoscience and petroleum Torill SørløkkOceans Operations and Civil Engineering Hans Christian GiskeStructural engineering Tone H. Nilsen, vara Karoline BjørgumMarine Technology Emil BratlieGuidelines for Radiation Protection and Use of Radiation Sources (Norwegian) Gas Coordinator Civil and Environmental Engineering Trine HåbergEnergy and process engineering Bjørn VolsethLars Konrad SørensenGeoscience and petroleum Erlend VåtevikOceans Operations and Civil Engineering André TranvågStructural engineering Tone H. NilsenMechanical and industrial engineering Bjørn Martin BendixenManufacturing and civil engineering Pål Erik Endrerud Contact person for hazardous waste Civil and Environmental Engineering Marina JuarezEnergy and process engineering Bjørn VolsethGeoscience and petroleum Torill SørløkkOceans Operations and Civil Engineering: Ansvar ligger til romansvarligStructural engineering Tone H. NilsenMechanical and industrial engineering Rebecca SandtrøenBjørn Martin BendixenManufacturing and civil engineering Pål Erik EndrerudHazardous infectious and radioactive waste Room cards The persons responsible for the different labs and other areas at your department in your unit can be found in the room cards database The person responsible for the room should: participate in risk assessments and HSE processes.have knowledge of the work performed in the room and make sure that it does not cause health, environment or safety hazards.make sure that the necessary equipment is available.make sure that room cards are filled out and placed on the doors, as described under Printing room cards.check and, if necessary, update the information on the room card at least once a year and/or in case of changes. If there are no changes, it is enough that the person responsible for the room signs the room card(s) already in place.
Collaborative writing
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English
For the past 10 years or so, students have been using Google Docs for collaborative writing, both for lecture notes and assignments. Now students can also use Microsoft Word and OneNote in the Office 365 package. Norsk versjon - Samskriving for undervisere Topic page on teaching and learning support - for teachers | Topic page about online teaching Overview of trends in teaching and learning Innholdsfortegnelse [-] Tools in collaborative writing Collaborative writing in Office 365 Benefits of collaborative writing Useful links See also Contact Tools in collaborative writing Collaborative writing in today's digital world takes place mostly in virtual gatherings, whether that is at different geographical locations or sitting together and working on-line. Get started with collaborative writing in Office 365 Both students and employees at NTNU have access to this package through Digital services for NTNU. Collaborative writing in Office 365 Benefits of Collaborative writing in Office 365 OneDrive - cloud storing, where you store your files, is located in Ireland and not the United States. This provides greater security according to stricter EU rules on transparency.All staff and students at NTNU have access to Office 365 via Digital services at NTNUYou can start writing in an on-line word document and save it locally. All editing done on-line or locally can be transferred both ways.OneNote provides excellent opportunities to digitize, share and structure all lecture notes.You can build your own notebooks in OneNote using subpages for all subjects and topics, add links, images, graphs, illustrations and texts etc.It is the same principle as that for Word; OneNote works both in the cloud and on your computer as a client. Benefits of collaborative writing Why should you as a teacher encourage your students to engage in collaborative writing? Writing is an important learning strategy and may promote students to formulate expertise in their own wordsget a greater proximity to the subject matterachieve greater in-depth learning rather than shallow learningstructure their thought processcreate and establish contexts within their academic content Writing is an important part of academic studies, and collaborative writing is not a new phenomenon. The method has been in use long before Google Docs or OneDrive digitized collaborative writing. Such tools provide possibilities, that are connected to the value of writing in itself. In addition, we may associate gain on collaborative writing up against the skills the society and the labour market demand in the current and future world. In addition, collaborative writing could be an important skill for students who face different demands from society and the labour marked in the current and future world. In order to master the technology and information age careers, the graduated students need a set of different skills than previous generations. In Norwegian, we refer to these as digital skills. Perhaps it is more appropriate to use the English expression 21st Century Skills, which involves: Learning Skills: Critical thinking, creative thinking, collaboration and communicationLiteracy Skills: Understanding and using information, media and technologyLife Skills: Flexibility, initiative, social skills, productivity and leadershipAs teachers, one can use collaborative writing to train "learning skills" through building, cooperation and providing criticism on others' texts or text contributions. One also starts most collaborative writing processes with ideas in the group, which provides training in creative thinking. Writing together can also be a good exercise for the students in critical thinking, discussion, analysis and collaboration. At the same time it will provide students the technology and tools, which enables this way of working. In a socio-cultural learning perspective, learning occurs through interaction. In other words learning occurs with others. Students build their knowledge through learning from each other under collaborative writing process. Students can learn about the writing process through cooperation/ combined effort- discuss and agree on the academic content, structure of the sentence or text structurePossibility to carry out collaborate writing and learn together with the teacher or a research fellow.Synchronous feedback and guidanceFlexible working methods that allow students to collaborate, regardless of location Useful links DeeperLearning.org: The Quest for ‘Deeper Learning’ Wikipedia: 21st Century Skills eLearning Industry: Instructional Design Models and Theory - The Sociocultural Learning Theory Digital Services at NTNU See also Cooperative and collaborative learning Experiences from collaborative writing from University of North Carolina Contact Contact Section for Teaching and Learning Support for help with digital teaching through NTNU Help
Blackboard - Courses and organizations
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English
This article explains the difference between courses and organizations, as well as giving an introduction to the usage and functionality of organizations. Additionally it shows how you may add users to an organization, either manually or by exporting students from a course. Innholdsfortegnelse [-] Locating courses and organizations What is the difference? Key differences between courses and organizations How to request an organization Importing users to an organization Exporting users from a course Prepare the file for import Adding the exported users to an organization Managing an organization Have I been enrolled in an organization? See also Contact Norsk versjon - Emner og organisasjoner Topic page about Blackboard | Pages labelled Blackboard Locating courses and organizations When you log onto Blackboard you will see the main menu on the left side. In this menu you will find My Courses (1) and My Organizations (2). What is the difference? Organizations have the same utilities as courses and contain tools for the members to communicate efficiently. You can publish information, participate in discussions and share documents. Organizations is an ideal solution for making contact with other users who do not share your courses, e.g. interdisciplinary project groups. Courses and organizations both share the same tool availablities, such as groups, discussion board, wikis, blogs, etc. Key differences between courses and organizations Organizations are not displayed in the students' Blackboard app. Organizations are created through requests to the faculty administration. Courses are created for each course code. The students are added automatically to the course once they are registered for teaching in Student Web. Organizations, on the other hand, are only created by request. This could for instance be an interdisciplinary project that needs a common room for the participants in Blackboard. How to request an organization Requests can be placed by employees at NTNU. Log onto http://hjelp.ntnu.no. Write Blackboard into the search area (1) and click the search icon (2). Choose E-learning (Blackboard) (1). Click Order an organization (1) and fill out the form . Importing users to an organization Users can be added to an organization by adding each user manually ("Adding the exported users to the organization" further down). You may also import several users to an organization from a course if you wish to add a group of students in one go. We will show how you can do this below. Exporting users from a course In order to obtain a list of students from a course, we need to access the course's grade center. First, we open the button Grade center (1) and click on Full Grade Center (2). Inside the grade center we move the cursor to the button Work Offline (1) og click on Download (2). We are then taken to a new page with download options. Here we will tick off the option User Information Only (1) and then click on Submit (2). . In the next window we will finish by clicking on DOWNLOAD. Prepare the file for import The file will be downloaded as an .xls file. We will open this in Excel. It should then appear as shown in the image below. In order to extract the data we need, we will select the column containing the usernames and copy these (kopier). Then we will open an empty Word document, right-click and select the pasting option that says Keep Text Only. The reason for this, and not using the hotkey Ctrl+V, is that only this option will give us the correct formatting of the text. Next, we will hit Ctrl+H (or use the Replace (Erstatt) button in Word (1)). A "search and replace" window will appear. In the search box we will type "^p" (2) and in the replace box we will type "," (3). This will replace all line breaks with commas. Click on Replace all (Erstatt alle) (4) to complete the action. The list should then look something like this, with usernames being separated by commas. We can now import it to the organization. Adding the exported users to an organization In order to add these users to the organization, we first need to enter the organization and open Users and Groups (1) and then click on Users (2). In the following window we will click on Find Users to Enroll. We will then see a text box where we can type the usernames of the users we wish to add. In order to add the usernames we exported earlier, we will simply copy the text from our Word document and paste it in the text box (1). Make sure we have assigned the correct Role (2) and that the organization will be avilable (3). If everything looks good, we will click on Submit (4). The users will be added to the organization and we can locate them in the list of users. Managing an organization As previously mentioned organizations are managed in much the same way as course rooms. However, since the usage differs slightly from courses, we might need to consider how we want to manage the organization. For instance, interdisciplinary organizations might gain a large number of users. One way to manage this can be dividing the students into groups organized by for example study programs. Have I been enrolled in an organization? By clicking Organizations (1), the list of your organizations will appear. If you have been added to an organization, it will be displayed in this list . See also Blackboard help pageBlackboard's help page on Organizations Contact Orakel Support Services can help if you have questions or if you encounter difficulties.
Fieldwork - for participants
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English
These are guidelines for students and employees who are working in the field. If you have to do fieldwork alone, you should follow the guideline Fieldwork - for leaders. Norsk versjon - Retningslinje for HMS ved feltarbeid Topic page about HSE | Pages labelled with fieldwork Innholdsfortegnelse [-] What is fieldwork? Participants To bring with you (if applicable) Field cards Drug use Insurance Students Employees Working hours, wages, time off system, etc. International local emergency numbers Accidents Help NTNU regulations Legislation Contact information Approval/signature What is fieldwork? Fieldwork means that students and employees collect data or perform practical tasks in their field of study. Fieldwork is done outside of NTNU's ordinary work and teaching environment. These guidelines also apply to field courses, research cruises (fieldwork performed on a ship or boat), student projects outside of NTNU's campuses, site visits and other field trips. Ordinary business trips do not count as fieldwork. Participants Employees and students who travel to the field together should: Familiarize themselves with the details of the work and the risks in the field.Participate in training before the fieldwork starts.Fill out a field card | Fill out a field card (html-form, only for Faculty of medicine) | Fill out a field card (for NTNU University Museum) | Field card Faculty of EngineeringBring your own information about the fieldwork. The leader should distribute this before the work begins.Consider informing the field leader if you have diseases or allergies that may require special precautions. This might include allergies, hypoglycaemia, epilepsy or other conditions.Follow the instructions of the field leader.Contribute to fixing problems and stopping dangerous activities during work.Inform the field leader about accidents and other unwanted events during work. To bring with you (if applicable) Medical certificate Medication list Vaccination certificate European health insurance card (for fieldwork in EEA countries and Switzerland) Insurance certificate Proof of completed trainingWork permitDiving certificate Crane operator certification Passport Visa Resident permitsNTNU University Museum has its own field clothing. Field cards Field card for participants (pdf) - Field card for participants (docx) Field card for participants (html-form, only for Faculty of medicine)Field card for participants at NTNU University Museum | Field card for participants at NTNU Department of Energy and Process Engineering Everyone participating in the fieldwork should fill out a field card with personal data and contact information. The exception to this is if the risk assessment shows that the fieldwork doesn't involve any particular risks. The field leader should inform everyone of this. The fieldwork is considered over for the participants when they are no longer following the travel plan at the end of the trip. If you are planning a private trip in conjunction with the fieldwork, you should fill out your travel information including the date and time of return on the field card. Drug use Being under the influence of drugs during working hours is not accepted. Insurance Students Students are covered for occupational injuries by the national insurance, if these injuries occur at the place of education during teaching, as long as the student is a part of the national insurance system. During fieldwork, the students are as a rule not covered outside of teaching hours. See more information about insurance for students. Students are recommended to purchase their own insurance. NTNU does not have insurance for students, cf Regulations for governmental financial management §20, and NTNU will not refund expenses students may incur related to insurance premiums. Employees Employees who are doing fieldwork are subject to a special government travel agreement. See the governmental employee handbook 9.2.12 §12 and 9.3.13 §13. For more information on the occupational injury coverage and group life insurance for public employees, see the Norwegian Public Service Pension Fund, insurance. Working hours, wages, time off system, etc. Working hours, wages, time off system, etc. is regulated by Special agreement for fieldwork at NTNU (in Norwegian) and Special agreement for short-term appointments to fieldworks at NTNU (in Norwegian). International local emergency numbers NTNU has an emergency preparedness agreement with the Norwegian Church Abroad. The Norwegian Church Abroad has created an app with emergency numbers all over the world. The app uses mobile networks and GPS to position the user. You can also add information about your insurance provider and contact information to next of kin and employer. The app is available for iPhone, Android and Windows phones. The app is free and can be found by searching for "sjømannskirken" or "nødnummer" in your app store. For more information, see the Norwegian Church Abroad's webpages (in Norwegian). Accidents Contact local emergency services for emergency help. In Norway, use the emergency numbers 110, 112 and 113. These numbers can't be used outside the country or via satellite phones. If you're using a satellite phone in Norway, contact the Medical Emergency Communication Central in Sør-Trøndelag at +47 73 51 80 00. Field participants should contact the field leader as soon as possible in the event of an accident. If you are unable to contact the leader, call +47 800 80 388. This is NTNU's emergency preparedness phone, which is covered by Securitas. Note that Securitas will call you back from the number +47 22 57 73 00. The Norwegian Church Abroad can help students and employees abroad. The Norwegian Church Abroad has a 24-hour emergency phone: +47 95 11 91 81. If a participant has an accident, the police or NTNU should alert the next of kin. The field leader or other participants should not notify the next of kin! Help Official travel advice (in Norwegian) - the Norwegian Ministry of Foreign AffairsDigital maps of risky areas in Norway - Norwegian Directorate for Civil Protection Risk, vulnerability and preparedness - Norwegian Directorate for Civil Protection Safe travels - safety tips for delegations and companions travelling internationally - the Police's Security Service Spending time out of the country - the Norwegian Labour and Welfare Administration Travel vaccines - Norwegian Institute of Public Health Pregnant, newborns and breast-feeding (risk assessment and preventive measures) (in Norwegian) - the Norwegian Labour Inspection Authority the County Governor of Trøndelagthe Norwegian Polar InstituteCustomsGuidelines for governmental fieldwork - the Norwegian Ministry of Government Administration, Reform and Church AffairsNTNU University Museum official field clothing NTNU regulations Field card for participants (docx) /Field card for participants (pdf) Emergency PreparednessRisk assessmentReport problems and discrepanciesThe laboratory and workshop handbookWasteHazardous wasteHSE process Legislation The Working Environment ActChapter 2 Duties of employer and employeesChapter 3 Working environment measuresChapter 4 Requirements regarding the working environmentRegulations concerning Organisation, Management and Employee Participation (in Norwegian)Chapter 2 Participation of employees or their representativesChapter 7 Risk assessmentsChapter 8 TrainingChapter 9 Information to employeesChapter 10 Planning, facilitation of the work and safe operationsChapter 11 Work instructionsRegulations concerning the Performance of Work (in Norwegian)Chapter 11 Facilitating use of work equipmentChapter 17 Work at heightChapter 19 Working with mobile equipmentChapter 21 Excavation workChapter 30 Risk of avalanches in occupancy areas and work areasRegulations concerning transportation of hazardous goods (in Norwegian)Regulations concerning work hours for drivers and other workers in the road transport sector (in Norwegian)The Road Traffic Act (in Norwegian) Contact information The field leader (for concrete questions about your fieldtrip)HSE coordinator (for questions about field work in your unit)Margunn Losnegard Karlsen, occupational health nurse (for questions about vaccinations, first aid, and first aid equipment)Bjørg Aadahl, occupational physician (for questions about prescription drugs) Arve Johansen, HSE advisorAnn Kristin Sjaastad, occupational hygienistThe unit for health, welfare and infection control in Trondheim communeNTNU's research vessel R/V Gunnerus Approval/signature Approved by Director of HSE - 6 August 2015 - HMSR61E - ePhorte 2016/3901
Channels for information and news
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English
Where should you post information and news to reach your target audience? Summary of recommended channels and best practices for work with communications. Norsk - Kanaler for informasjon og nyheter Innholdsfortegnelse [-] What is information and news? Which channel should I use? Current students? Employees? External (or several target audiences) The channels in brief Innsida message channel Innsida web page Innsida bookmarks Blackboard Email Newsletters by email Teams External web (ntnu.no and ntnu.edu) Online news Information security and classification Open Internal Confidential Strictly confidential Visual presentation Approval and internal control Contact What is information and news? NTNU has many information channels and news channels. Before you decide which channel to use, it is important to find out which target audience you want to reach and the value of the information for the person receiving it. Information may be a combination of elements such as text, images and video. a news item is information about a current event or a relevant piece of a larger amount of information. A news item may refer to more detailed information somewhere else (the source). As sender, you are always responsible for thinking about protection of privacy and information security. Before you post information, you must always consider the security classification. Which channel should I use? First, choose your target audience – who are you going to communicate with? Current students? See which channels to use for communicating with current students. Employees? Is the information for: all employees?The information must be posted on the channel "All employees" if it is news and on an Innsida web page if it is not news. employees in a geographical location?Use the channel to the city or the building. employees in a formal unit such as a department, division or faculty?Use unit channels for news and unit bookmarks for content. a network or a permanent group of people?Use Innsida message channel. If the channel does not yet exist, you need to create a new channel. an ad hoc collection of people?Use email or Teams External (or several target audiences) Is it information that should be available over time (not a news item)?The external web Is it news?Read more about online news and which channel you should choose. Is it a newsletter / a collection of news items / a summary?Consider whether a newsletter by email could be a relevant channel. The channels in brief Innsida message channel Classified as: InternalInnsida has many different message channels for both students and staff. Some of these are predefined, while people can subscribe to other. It is possible to publish a message in several channels at the same time. This is called cross posting. Innsida web page Classified as: Internal or OpenInformation pages should be sorted by topic and should be user-oriented. They often consist of guides, information pages and summary pages. By default, all information pages on Innsida are open to the world, making it possible to search for them in Google and share them through email and social media. Innsida bookmarks Classified as: InternalFrom "Min side" ("My Page"), there are bookmarks under "Shortcuts" with useful links to frequently used pages and tools. There are common bookmarks for everyone, per unit, and your own private bookmarks. Blackboard Classified as: InternalAll information relevant to ongoing courses must be posted in Blackboard. Examples of things that should be posted on Blackboard include learning activities, communication with students, deadlines and teaching materials. Note that work that will be graded must not be placed in Blackboard. Email Classified as: InternalEmail communication with students | Read more about email Newsletters by email Classified as: OpenNewsletters by email are often a collection/summary of news to a list of recipients. Teams Classified as: InternalMicrosoft Teams offers a range of collaboration services and allows students, staff, groups and partners to work together. This is the arena for informal interaction and communication. Via Teams you can call others, send and receive instant messages, interact and share files. See also the chapter on information security and classification below. External web (ntnu.no and ntnu.edu) Classified as: OpenExternal web pages contains official information to the target audiences on this page. Online news Classified as: OpenPlease check out this guide for online news (Norw. only). Information security and classification Remember that you are responsible for all content and data that you produce and share. All information processed at NTNU must have a security classification. The summary shows the security classification that applies to each system. Please check out the bulletpoints about information security on this page. Open The information is available to anyone without login. Example: A web page or an open document in Office 365. Internal The information is available to selected internal and external users, but requires login. Example: exam answer papers. Confidential The information requires strict access control. This classification is used if disclosure would harm the public interest, the institution or individuals. Example: Information subject to a pledge of secrecy. Strictly confidential The information requires very strict access control. This classification is used if disclosure would cause substantial harm to the public interest, the institution or individuals. For example people who need special protection. Visual presentation Download this information as an pdf Approval and internal control Adopted by the Rector in the Council of Deans on 17 April 2018Last updated: 2022.10.04 Contact Contact Orakel Support Services for any technical questions and help.Contact the Communication Division for advice and questions on interpretation.
Pack and unpack zip files
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English
In this page you will learn how to pack and unpack ZIP files using File Explorer in Windows 10. Norsk versjon - Åpne og pakke zip-filer Topic page about IT services | Pages labeled with zip Innholdsfortegnelse [-] What is a ZIP file? How to unpack a ZIP file How to pack a ZIP file How to unpack a ZIP file (Mac) How to pack a ZIP file (Mac) Contact What is a ZIP file? ZIP is an archive file format that supports lossless data compression. A ZIP file may contain one or more files or folders. By adding several files to a ZIP file, the files will appear as one file as well as they will occupy less disk space. ZIP files are characterized by their .ZIP suffix. There are plenty of applications using the ZIP file format and various operating systems have built-in support for handling ZIP files. This page shows you how to use File Explorer in Windows 10 to pack (compress) and unpack (extract) ZIP files. How to unpack a ZIP file Select (one click) the ZIP file you want to unpack (extract) in File ExplorerRight-click the file to access the menuChoose Extract All... from the menuIn the dialog box, choose which folder you want to unpack the files toChoose Extract and the containing file(s) will be unpacked in the selected folder How to pack a ZIP file Select the files/folders you want to pack (compress) from File Explorer (hold down Ctrl-key to select multiple items)When selection is completed, right-click a file to open the menuChoose Send to -> Compressed (zipped) folderGive the ZIP file a namePress Enter and the ZIP file will be saved in the current folder How to unpack a ZIP file (Mac) Navigate to the folder containing the ZIP archive and doubleclick the archive file.The archive will then unpack in the folder you are standing in. How to pack a ZIP file (Mac) Find the file(s)/folder(s) you wish to compress.When the files are selected, right click on one of them to open the menu.Click Compress X Items.A ZIP archive will then appear in the folder you are standing. Contact Orakel Support Services can help if you have questions or if you encounter difficulties.
Communicate your research in the library
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English
Several of NTNU's libraries offer support to students and staff wanting to communicate their research. Here you can give lunch lectures about your project, published books or create exhibitions. On this page you can read about the opportunities you have for communicating your research to a wider audience. Norsk versjon - Arrangement i bibliotekets lokaler Innholdsfortegnelse [-] Architecture and Civil Engineering Library Dora Library Dragvoll Library Economics and Management Library Gjøvik Library Gunnerus Library Lysholm Library Medicine and Health Library Natural Science Library Technology Library Ålesund Library Contact Library services for students | Library services for employees The libraries offer a variety of events, such as: lunch talksexhibitions/online exhibitionsseminarsbook launcheswriting eveningsContact your local library if you want to communicate your research in the library. Architecture and Civil Engineering Library The Architecture- and Civil Engineering Library works closely with their academic community to arrange exhibitions. In the library’s display case we also show new literature in our collections that is relevant to the research and exhibition activity at the Faculty of Architecture and Design. The library also organises “Arkbib-torget” - a meeting place in the library for events like presentations from researchers or other contributions. Want to know more, or want to arrange an event? Contact the Architecture and Civil Engineering Library Dora Library The library is part of the Dora Archive Center and works closely with the other institutions in the Archive Center, the Gunnerus Library, and other cultural heritage institutions on various types of events. These events include Culture Night, exhibitions, lunch talks, or events part of The Cultural Rucksack, The Cultural Walking Cane, Genealogy Day, etc. Want to know more, or want to arrange an event? Contact the Dora Library Dragvoll Library If you want to tell a broader audience about your research project, your newly published book or article, you can do it in the library. We host a regular lunch event, called “kunnskap:kaffe”, at11:30-12:00. Bring your lunch, we serve coffee and tea. We also have two display walls and display cases that can be used to show your latest research. Want to know more, or want to arrange an event? Contact the Dragvoll Library Economics and Management Library We host a regular lunch event, called “Kost og nytte”, where you can talk to a bigger audience about your research project, your newly published book or article. “Kost og nytte” is always at lunch, 11:30. We serve coffee, tea and sweets from 11:00. Bring your lunch if you like. We can also gladly make an exhibition about your subject, with more information to our audience. Want to know more, or want to arrange an event? Contact the Economics and Management Library Gjøvik Library The library in Gjøvik runs a seminar series called Gneistanker [Gneis thoughts]. Examples of seminar topics are: Sketchnotes: how to use visual notes, Open Access Publishing, EndNote, Research Relay and Memo techniques: how to remember stuff. Do you have suggestions for future seminars? Contact Gjøvik Library. Gunnerus Library The Gunnerus library does not currently have a scheduled lecture series, but is happy to facilitate events by students and employees; especially within the fields of archeology, natural history, local history as well as the history of science. We have an exhibition area with two available surface walls, exhibition cases and stands. We also have a portable presentation screen for use in lectures in the exhibition area. Lectures may also be organized in one of our group rooms (room 128) that has seats for 18 people, as well as the student hall on the library's 1st floor. If you would like to know more or you want to get in touch with us, please contact the Gunnerus Library. Lysholm Library The Lysholm Library offers different ways of communicating your latest research. We can help you arrange lunch talks and exhibitions. If you want to tell a bigger audience about your research project, your newly published book or article, you can do it in the library. We host lunch events, called “Friminuttet”. Bring your lunch, we serve coffee and tea. We also have display walls and display cases that can be used to show your latest research. Want to know more, or want to arrange an event? Contact the Lysholm Library Medicine and Health Library The Medicine and Health Library offers different ways of communicating your latest research. We can help you arrange talks and exhibitions. The library regularly hosts a popular science event called “Fagsnakk”. At this event you can tell a bigger audience about your research project, your new book or your new article. You can also introduce a topic that you want to discuss, and discuss it alone or with the audience. “Fagsnakk” is always at lunch, 11:30-12.00. Bring your lunch, we’ll serve coffee and tea. Want to know more, or want to arrange an event? Contact the Medicine and Health Library Natural Science Library The library regularly arranges exhibitions and also has a dedicated exhibition area. The exhibitions are often made in cooperation with students and employees from the Faculty of Natural Sciences and Technology. We also work with other academic environments at NTNU to arrange exhibitions. We also host lunch talks on various topics from time to time. Want to know more, or want to arrange an event? Contact the Natural Science Library Technology Library The library has an exhibition area and display cases that are used for exhibitions. We also always have our own exhibitions in the library to show our collections and current research. Our reading hall (T-salen) is a nice location for talks and presentations. Want to know more, or want to arrange an event? Contact the Technology Library Ålesund Library The Ålesund Library regularly arranges the lunch seminar serie "Lunch with content" in collaboration with the departments of NTNU in Ålesund. The seminar is usually between 11:30AM - 12:00 PM, followed by Q&A afterwards. Here you can talk about a new book, your research project or a recently published article. We are open for suggestions, so if you have another theme, please contact us. The library can give technical assistance. The library owns a projector, microphone and sound system. The upcoming arrangements are published on our websites, Facebook, relevant Innsida channels, on information screens at campus/the library and on posters/flyers at the library. Want to know more, or want to arrange an event? Contact the Ålesund Library Contact Editorial team - if you have feedback regarding the content on this page Contact your local library - if you have other questionsFollow our Innsida channel “Nytt fra Universitetsbiblioteket” (“News from the University Library”)
Guidelines for policy for Open Science
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English
This page contains guidelines for the Policy for Open Science at NTNU. See also: Policy for Open Science at NTNU | Pages labelled with Open Science Norsk versjon - Retningslinjer for politikk for åpen vitenskap Innholdsfortegnelse [-] Purpose of the guidelines Application Guidelines Licensing Research data management Data management plan Information security and digital stewardship Storing and processing research data Archiving and publishing research data Documentation and metadata Roles and responsibilities Learning resources Scientific publications Open Access Self-archiving and registration Roles and responsibilities Updated and approved by Rector 09.10.2023 Guidelines for policy for Open Science, 09.10.2023 (pdf). Purpose of the guidelines These guidelines describe how NTNU’s Policy for Open Science is to be followed in practice. Simpler revisions and updates to these guidelines can be made as circumstances require. The associated Development Plan for Open Science 2023-2025 describes development goals with associated measures and activities that will contribute to the implementation and fulfilment of the Policy for open science. Application These guidelines apply to all activities at NTNU, and to all employees who use university resources to carry out their work, as further described in Policy for Open Science. Guidelines The aim is that all types of results and resources from research, education and other activities at NTNU should be "as open as possible, as closed as necessary". At the same time, NTNU's results must be managed in compliance with Norwegian law and regulations (such as the Personal Data Act, the Health Research Act, the Export Control Act and the Security Act), and safeguard NTNU's financial interests where there are opportunities for commercialization (see also Policy for intellectual property rights). All research results should be assessed and managed based on their value. Research results that are subject to limitations or restrictions on sharing (export control, GDPR, sensitivity, commercial considerations, etc.) are handled accordingly. Research results that can be shared openly are managed appropriately, considering when (should an embargo be set), where (which platform or medium), how (any conditions or licences), and with whom (degrees of publicity). Licensing In Open Science, the employee/researcher determines the conditions for dissemination and reuse of their research results. This is done through the use of licences. There are different types of licences for the management of open research results. The appropriate licence depends on the type of research result and subject area. NTNU strives to ensure that employees retain copyright of open publications, and that rights should not be transferred to the publisher as has been the norm in "traditional" publication in closed journals. Licensing of research results, learning material and other resources from activities at NTNU can be complex. NTNU, through the University Library, offers support to researchers who need help in choosing the right licence. Where there are financial agreements with specific licence terms, the required licence must be used. This applies, for example, to the use of CC BY, CC BY-SA or CC0 as a rule when publishing research results and datasets funded by the Research Council of Norway or Horizon Europe. For book publishing, the Research Council of Norway and Horizon Europe also allow the use of CC BY-NC. In special cases, and based on a specific, academic justification in each case, the Research Council of Norway also allows the use of the licences as CC BY-ND. NTNU does not want to restrict commercialization opportunities linked to our research activities (see our IPR policy, as well as Kielland 2019). Use of clauses restricting commercial use (such as CC BY-NC and CC BY-NC-ND) is discouraged. NTNU has the following principles for licensing: Scientific publications, artistic works and designs Creative Commons licences are the standard for Open Access scientific publications. The licence policy of the publishing channel might govern the choice of licence, but in general, licences that do not require explicit consent from the author for dissemination and adaptation are recommended (thus avoid licences such as CC-BY-ND and CC-BY-NC-ND). Nevertheless, in some cases, e.g. artistic works or in some interpretation-based outputs in social sciences or humanities, much of the value in the research work will lie in the design of the work itself. In such cases it may be appropriate to restrict the entire research result from further processing by using a clause that limits the possibility to modify the material, such as CC-BY-ND. Research data For research data, the choice of licence will depend on the type of data. Individual data from research such as measurements, facts and information are normally not protected by copyright, but processed compilations of data that involve a significant investment can be subject to database protection (§24 of the Copyright Act; see also Openscience.no). Nevertheless, an open licence or a free status declaration (for example CC0) is generally recommended unless there are special considerations relating to privacy or datasets originating from already copyright-restricted databases. In such cases, subject-specific licences may be applicable. Software and source code When sharing software, it should be made available with a licence that allows reuse and further modification, has wide legal recognition and is certified by the Open Source Initiative (OSI). Where there are no overriding instructions, NTNU-produced software should be licensed with the European Union Public Licence. For software projects in subject areas with special needs or specific licensing practices, other licences that meet the OSI requirements for open source (for example, the MIT license, the Apache license or the GNU GPLv3) may be used. Research data management In these guidelines we use a definition of research data similar to the one in the Research Council's policy for Open Acces to Research Data (PDF): registrations/records/reports in the form of numbers, texts, images, sound and other information that is generated or arises and/or used as material in research projects. This also includes various types of resources and material such as source code, models, simulations, algorithms, archive material etc. Research data management at NTNU is based on the following principles: Research data should be "as open as possible, as closed as necessary". Reasons that data must be kept confidential may be related to security, privacy, legal or commercial considerations. Research data should be made openly available as early as possible in the research process, as long as it does not come in conflict with the researcher's use, quality assurance or any commercial use of the data. Data that may be of long-term value should be curated and archived to ensure responsible management and preservation. Associated metadata and documentation must follow international standards as far as possible, and formats must, if necessary, be updated over time. Research data that is published must have clear description of origin and ownership and be equipped with a licence (cf. section on licensing). NTNU adheres to the FAIR and CARE principles for research data management and preservation. This means that research data must be findable, accessible, understandable, and reusable to the greatest extent possible within responsible and ethical frameworks. Research data management throughout the life cycle must be in accordance with current legislation and requirements from research funders, authorities and relevant stakeholders. Data management plan A data management plan (DMP) describes how data are to be organized and documented, including plans for achieving FAIR data and if possible, data sharing, as well as safe and secure management of research data. If data cannot be made openly available, this should be explained in the plan. See the Data Management Plan wiki for practical advice and guidance on setting up a data management plan. Research projects led by researchers at NTNU must have a data management plan that satisfies the requirements of any relevant funders. The data management plan should be set up early in the research project, and no later than six (6) months after commencement. As a minimum requirement, the data management plan should contain the core elements defined by Science Europe and describe the following: Data collection/generation and methods Formats, organization and metadata, Storage during the project Archiving and sharing Rights, licences, privacy and ethics Costs and responsibilities Information security and digital stewardship Research data and other materials, results and information from research projects must be classified with regards to confidentiality to ensure good management and stewardship of digital assets. Considerations related to privacy, export control, trade secrets, IPR and commercialization may make it necessary to ensure that data is not accessed by unauthorized persons. Research projects must judge the need to carry out a risk assessment, which should include appropriate measures to secure research data and other information. Steering documents and resources include NTNU's Policy for information security and Guidelines for the processing of personal data, as well as the wiki for Risk assessment of research projects with personal data. Storing and processing research data Choosing tools for the collection, storage, transfer, processing and analysis of research data during projects will largely depend on the type of data and project. A confidentiality classification of data must always be carried out in order to be able to choose appropriate and secure storage solutions. NTNU offers a number of tools and services that ensure confidentiality, integrity and availability. NTNU shall at all times have an updated overview of solutions for active data storage. Archiving and publishing research data Data that might have long-term value, should be archived and made available as early as possible, if legally, ethically and practically feasible. Artistic development work should be stored in suitable archive solutions (repositories), for example the Research Catalogue. Datasets should be archived and made available in suitable repositories (preferably certified), depending on the type of data and field of study. See the Research data repository wiki for more info. Documentation and metadata Research data should be equipped with documentation in the form of metadata, method descriptions and permanent identifiers that enable other researchers to search for and reuse the data. Metadata must follow international standards where these exist and include a description of origin and content. If possible, metadata should be made available in cases where the research data itself is confidential and cannot be made openly available. Roles and responsibilities NTNU will ensure that researchers have access to the necessary infrastructure, and shall offer information, advice and guidance on these solutions. NTNU will offer training and support to researchers so that they can document, archive and publish their data according to best practice. Researchers and students The individual researcher and student is responsible for managing research data in line with NTNU's policies and guidelines, as well as other relevant laws, requirements and principles. The researcher (or project manager/supervisor) is responsible for ensuring that a data management plan is prepared for each research project, and for data to be archived and made available in compliance with current guidelines. For projects where several researchers participate and joint research data is generated, the project manager is responsible for a data management plan being written. When employees leave NTNU, arrangements must be made for the institution (NTNU) to manage data after termination. Faculties and departments The faculty is responsible for ensuring that researchers and other employees are familiar with NTNU's policy and guidelines for Open Science. The faculty must also ensure that students and PhD candidates receive the necessary training. The departments are responsible for creating supplementary guidelines for data management within the disciplines that need it. The departments should have routines for archiving and managing research data when employees quit or change jobs, to ensure that the material is available in a suitable way. NTNU University Library NTNU University Library (UB) is given the operational responsibility for long-term management of the institution's research data. NTNU's institutional archive for research data in DataverseNO should be used where appropriate, but UB can also give advice and recommend other national and international repositories for archiving and sharing. UB offers courses and training in Open Science and data management for staff and students at NTNU. Learning resources NTNU’s educational content is intended to benefit the public. Even those who do not achieve any kind of degree or educational accreditation can benefit from access to learning resources of high quality. Teaching is largely exempt from the restrictions in the Copyright Act, but these will often apply when learning resources are made publicly available. These guidelines therefore largely apply to self-produced material. Here, too, privacy considerations may limit access – for example, when lectures or similar activities are recorded. However, where no copyright or other ethical or legal restrictions apply, it is desirable for learning resources to be stored in the University’s learning object repository, Employees are encouraged to use material with open licences in their teaching and in their production of learning resources. Scientific publications Open Access The EU, the Research Council of Norway and other research funders demand immediate and open access to all scientific publications from projects they have funded. This means that the articles must be made available without delay (embargo) and with an open licence that allows reuse of the publication. Requirements for Open Access publications are in line with Plan S. From 2023, open access requirements from the Research Council of Norway also apply to scientific books, which include monographs, book chapters and anthologies. There are several ways to ensure open access to scientific publications. The individual author has the academic freedom to choose where to publish and is responsible for deciding which route is best for making publications openly available. Choosing the way to open access publishing may depend on how any publication fees (Article Processing Charges, APC) from the publisher are financed. Rights Retention Strategy NTNU's Rights Retention Strategy (RRS), ensures that researchers at NTNU can always make the latest version of their peer-reviewed, accepted manuscript openly available in the institutional repository without an embargo period (so-called self-archiving or Green OA), regardless of any restrictions from the publisher. Researchers retain the copyright to their work, while NTNU assumes the legal responsibility for distribution via the institutional repository. Each individual author/researcher does not have to inform the publisher about NTNU's Rights Retention Strategy. NTNU's Rights Retention Strategy applies to scientific articles accepted for publication and published after 1 October 2022. The strategy is in line with the requirements for research funders such as the Research Council of Norway and the EU (Plan S). Researchers who do not have such requirements from external funders have the right to reserve themselves against RRS. Self-archiving and registration All scientific publications are registered and uploaded in Cristin to be archived in NTNU's institutional science archive, NTNU Open. For publications where the version from the publisher is openly available, the published version (Version of Record) can be uploaded. For publications without open access at the publisher, the author must upload the peer-reviewed, accepted manuscript (Author Accepted Manuscript). Roles and responsibilities NTNU will ensure that researchers have access to the necessary infrastructure, and shall offer information, advice, and guidance on these solutions. NTNU will offer training and support to researchers so that they can document, archive, and publish their results according to best practice. Researchers The individual researcher is responsible for following normal, good scientific practice regarding collaboration with other authors, and role clarifications are encouraged as early in the collaboration as possible. The individual researcher is responsible for choosing an appropriate publication channel. This includes considering how to fulfill the requirements and expectations for Open Access publication. The individual researcher is responsible for registering and uploading their scientific publications in Cristin so that they can be archived in NTNU's institutional archive NTNU Open. Faculties and departments The faculties and departments must, with support from the NTNU University Library (UB), ensure that researchers and other employees are familiar with NTNU's policy and guidelines for Open Science, various paths to Open Access, the “Rights Retention Strategy" (RRS), tools for green Open Access, as well as funding for gold Open Access. The faculties and departments should regularly follow up the self-archiving at NTNU, with support from the NTNU University Library. NTNU University Library NTNU University Library (UB) is responsible for managing the institutional repository (NTNU Open) and for controlling and ensuring that the correct full-text version is self-archived. UB enters into and manages agreements with publishers and takes responsibility for informing relevant publishers about NTNU's policy and rights retention strategy. UB will contribute with advice, guidance and training related to publishing and open access.
KASPER - Tools for study programme components
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English
In this guide you will learn about to use KASPER's "Verktøy for studiets oppbygning" [Tools for study programme components] to revise the study plan's course groups. You may also watch our Panopto video on the same topic (norwegian with english subtitles available). You can read more about the study plan revision process in the wiki revise study plan. Norsk versjon - KASPER - Verktøy for studies oppbygning Innholdsfortegnelse [-] Getting started How to locate the course groups Filtering by study profiles Editing course groups The color-coding How to make edits Adding a new course group Adding a new path, field or place of study Editing course group contents Adding a new course Adding a temporary course Editing existing courses Deleting courses Copying changes between course groups See also Contacts All KASPER-wikis|Theme page on study programme evaluation and development|Pages with «KASPER» tag Getting started To start using tools for study programme components, do the following: Log in to KASPER by clicking the link below. Log in This will send you to your study plan overview. This is the equivalent of starting on the KASPER home page and clicking "Studieprogramleder" [Study programme coordinator] -> "Revidere studieplan" [Revise study plan]. Click the study plan in which you wish to make edits to the components. To open the tools for study programme components, click the button at the top of the study plan. How to locate the course groups When opening the tool, the course groups in the study plan will be grouped by the year of initial study start (1), which year in the progression they belong to (2), and which study paths (3) or specializations (4) they fall under. You open the drop-down levels by clicking on the rows. When you reach the intended course group, the courses will be displayed by semester (5). The numbers displayed to the right (see arrow) shows you how many course groups are contained at each level. Filtering by study profiles To simplify this menu you may apply filters by year and study profile. First use the drop-down menu at the top left (1) to select for which initial year you wish to view the plan. This makes a second drop-down menu called "Velg filter" [Select filter] appear (2), if the study program has more than one to choose from.If the study profile has even further specializations, a second drop-down menu will appear (3). When you have selected the preferred filters, only the relevant course groups will appear below. Editing course groups The color-coding All changes you make in this tool will be color-coded, and sometimes registered with your name. New courses and groups will be colored green, deleted ones will be colored red and have a line struck through its text, and courses and groups where the details have been changes will be colored yellow. NB: One exception is when you delete courses or groups that have been created in the current revision cycle. These will disappear completely. How to make edits When you open a course group you will see the courses listed with course code, course name, number of study points, and course type. At the top right there are several clickable icons that work as follows: "Add course group" (1): This is used to create a new, empty course group, that you may design from scratch. Should the study plan have different paths/fields of study/specializations, the same icon is clicked to add those."Copy changes" (2): This allows you to copy all the changes that have been made to a course group during the current revision process."Paste changes" (3): This allows you to paste the changes you have copied into another course group, given its contents were identical before revision started. This feature is meant to expedite the job of editing different paths or specializations that use the same course groups."Edit course group" (4): This allows you to edit the properties of the course group, including its name and contents."Delete course group" (5): This deletes the course group. As mentioned above, deleted courses and groups are not removed entirely, but will be color coded red and have a line struck through its texts. In addition, the delete icon (trash can) will change into an undo icon (an arrow bending to the left). In other words there is no danger of accidentally deleting something and losing all the information that was there. Note: Changes made to courses and groups in this tool should be seen as suggestions. The changes must be processed and approved, before being implemented in EpN and FS. Adding a new course group To add a new course group, click the plus icon. A new window will appear on the right.Enter the "Navn" [Name] (1) for the course group and preferably a "Beskrivelse" [Description] (2). When you have finished, press "Lagre" [Save] (3).To edit a course group, click the edit icon on the top right. A new window with an overview of courses and information about the relevant course group will appear. Adding a new path, field or place of study If the study programme includes different paths, like fields of study, you may add new ones to the plan in almost the same way as you would add a course group. Paths are identified by the "branching path" symbol (1). The icon for adding the new path is the same as for course groups (2). In the window that appears you enter a "Navn" [Name] for the new path (1), and a "Beskrivelse" [Description] if needed. A new path cannot be created without content, so at the same time you need to create and name a new course group (2). Click "Lagre" [Save] when you finish. Editing course group contents To edit the contents of a course group, click the editing icon (see above section). A new window will open, displaying the courses and information about the course group. Adding a new course Press "+Ny" [+New]. A window opens where you can use "Søk etter ønsket emne" [Search for course] (1) to add a course that already exists to the group. Before searching make sure to select during which semester the course is held (2). You also have the option to "Opprett et midlertidig emne" [Create a temporary course]. We will return to this option further down. If you choose to add an existing course you can edit some of its properties. You may change the number of study points it is worth (1), what course type it is (2), and, if needed, add a "Kommentar" [Comment] (3). When you finish, click "Lagre" [Save] (4). The course will appear in the course group with green color coding. Adding a temporary course Adding a temporary course is a feature to use if you know there is a new course coming, that you want to use for the study plan, but it has not yet been created in EpN. This adds a "dummy" course to the plan, to use as a placeholder until the actual course is imported to KASPER. If you would like to know more about EpN, you can read the wiki Online Course Planner. When you click "Opprett et midlertidig emne" [Create a temporary course], some option will appear. You may use the search bar to look for already existing temporary courses (1). If that does not exist, you may enter an "Emnenavn" [Course Name] (2), "Studiepoeng" [Study Credits] (3), "Emnetype" [Course Type] (4), "Semestertilgjengelighet" [Start semester] (5), and a "Kommentar" [Comment], if needed. Only the course name and type is required for creation. When you finish, click "Lagre" [Save] (7). Editing existing courses Select the course you wish to edit (1), and click "Rediger" [Edit] (2). In the window that opens you may change the course type (3) and add a comment (4). When you finish, click "Lagre" [Save] (5). Deleting courses Select the course you wish to delete (1), and click "Slett" [Delete] (2).A pop-up will ask you to write a comment explaining why you are deleting it (this is optional). When you finish, click "Save" [Lagre]. When deleting an existing course it will be color coded red, and the text will be struck through. For this course the delete button will become an "Angre sletting" [Undo] button instead, and you may change your mind up until the study plan revision has been completed. NB: If you delete a new or temporary course that has been added during the current revision, it will disappear. Copying changes between course groups For paths/fields of study that use the same course groups, you can copy and paste changes from one group to another. This will speed up the process if you are revising a study plan with several similar paths. Click the "Kopier endringer" [Copy changes] icon to copy all changes made to the course group during the current revision progress. Locate the course group you wish to paste the changes into, and click the "Lim inn endringer" [Paste changes] icon. The changes will then be applied to the chosen course group. See also KASPER - Revise study planKASPER - Evaluate Study ProgrammeKASPER - FAQEducation Quality at NTNU Contacts KASPER - Contact personsNTNU Hjelp - KASPER Support
Biological agents
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English
The following guidelines to ensure a safe work environment when the work involves biological agents and materials are designed for managers who have HSE responsibilities. Norsk versjon - Arbeid med biologiske faktorer Guidelines for individuals who work with biological agents and materials Topic page about HSE | Pages tagged with HSE Innholdsfortegnelse [-] Before you begin working with biological agents Genetically modified microorganisms Questions to ask during any HSE rounds When working with biological agents Exposure index Help NTNU regulations Legislation Contact Approval/signature Before you begin working with biological agents Before your work begins you should have the following: Suitable facilities for the planned activity. Read more about the requirements for designing animal test facilities, laboratory containment (in Norwegian) and containment of genetically modified organisms (in Norwegian) An updated inventory of chemical safety data sheets with information about all products that contain biological agents that will be used in the planned work. A risk assessment of the planned activity. Measures to control all risks: write up safe work routines training warning signs personal protective equipmentmedical examinationvaccinationsfirst aid in case of animal bites, accidential needle sticks or in case of contamination from blood products Everyone involved (including operations and building personnel) should be informed about what kind of biological agents they might be exposed to, and any potential health risks. Genetically modified microorganisms Genetic engineering is a technique in which genetic material is isolated, characterized, modified and inserted into living cells or viruses. Genetic engineering is regulated by the genetic engineering law (in Norwegian). The use of genetically modified microorganisms is regulated by regulations concerning the contained use of genetically modified organisms (in Norwegian). Laboratories and workshops that will be used for contained use of genetically modified organisms should be approved beforehand by the Norwegian Directorate of Health. The use of genetically modified microorganisms should be reported to the same directorate. Questions to ask during any HSE rounds What kind of biological agents are found at the unit? What procedures does the unit use to purchase biological material? What procedures does the unit use for the use of biological material? How is biological material stored and marked? Is there an obligation to apply for permission for the use or storage of the unit's biological material (genetically modified organisms, or special laboratory conditions) or is it subject to reporting requirements? What procedures does the unit use to dispose of biological material? Can the unit's biological material cause infection, allergy or poisoning? How are employees and students protected from possible exposure? What procedures does the unit have to ensure that medical examinations or vaccines are offered to employees/students if necessary? When working with biological agents As the manager in charge of the work, you should ensure that: Procedures and plans are adhered to, evaluated and if necessary, altered. Make sure that everyone involved knows about any changes. Accidents or adverse events are reported as a problem (log on with your NTNU username and password).You can also read more about working with biological agents. Exposure index Working with biological agents in infection risk groups 3 and 4 may imply registration in the Exposure index. Go to Exposure index to see what actions are necessary. To get into the index: Log into the substance index, click 'Administration' in the menu on the left side, and click 'Exposure'. Help Laboratory and workshop handbookBiological agents – guidelines from the Norwegian Labour Inspection Authority (in Norwegian) First aid equipment – Norwegian Labour Inspection Authority (in Norwegian) Household and industrial wastes – guidelines from the Norwegian Labour Inspection Authority (in Norwegian) Climate and air quality at the workplace – guidelines from the Norwegian Labour Inspection Authority (in Norwegian) Laboratory work - Norwegian Labour Inspection Authority (in Norwegian) Åndedrettsvern – Norwegian Labour Inspection Authority (in Norwegian) Pregnancy and the work environment - Norwegian Labour Inspection Authority (in Norwegian) NTNU regulations Emergency preparednessRisk assessmentsWorking with human materialWorking with experimental animalsWorkplaces and facilities (in Norwegian) WasteHazardous infectious and radioactive wastePregnancy and biological factorsMedical examinationLaboratory and workshop handbookPersonal protective equipmentHazardous dustVaccinationsSafety representativesExposure index Legislation The Working Environment Act § 4-5 (in Norwegian)Law governing the manufacturing and use of genetically modified organisms (in Norwegian) (Genetic Engineering law) - Ministry of the EnvironmentRegulations concerning Organisation, Management and Employee Participation, chapters 7 and 15 - the Norwegian Labour Inspection AuthorityThe Workplace Regulations, chapters 5 and 8 (in Norwegian) - the Norwegian Labour Inspection AuthorityRegulations concerning the Performance of Work, chapters 2, 3, 6, 8 and 31 - the Norwegian Labour Inspection AuthorityRegulations concerning Action and Limit Values, chapter 5 and annex 2 - the Norwegian Labour Inspection AuthorityRegulation on infectious waste (in Norwegian) - the Norwegian Labour Inspection AuthorityRegulations concerning genetically modified microorganisms (in Norwegian) Contact HSE divisionOccupational Health ServicesTanja Lenita Klemets, occupational nurse Ann Kristin Sjaastad, occupational hygienist Bjørg Aadahl, occupational physician Approval/signature Approved by Director of HSE - September 1st 2015 - HMSR53E - ePhorte 2016/3901
Mentimeter
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English
Mentimeter is an online student response system, which enables simple and user-friendly audience interaction. Teachers can create numerous types of questions or tasks, and students participate with their mobile phones or computers. Results are shown in real-time as graphs or illustrations. Use Mentimeter to activate your students, facilitate discussion or check the mood. Norsk versjon – Mentimeter Topic page about online teaching Innholdsfortegnelse [-] How can I use Mentimeter? How NTNUers do it NTNUs Mentimeter Webinar How to get started Intergration with other tools Access Help and support License information Data Processing Agreement Supplier information How can I use Mentimeter? You can use Mentimeter in different ways depending on what you want to achieve. Do you want to "warm up" students at the beginning of the class? Or get the students' attention so that they feel engaged and connected despite being online? You can, for example, ask your students about where they are participating from and display the answers in a word cloud. Or you can ask students about how engaged they are in today's theme and show the answers on a scale of 1-5.Want to know if students understand their homework and find out if they're prepared for today's class? You can start the lesson with a quiz and then see if there's a common issue you need to explain further to make sure everyone understands.Is everyone involved and understanding the class or do the students want you to explain something again? You can hold a quiz, or ask students to rate what's most important that you go through again.You can use Mentimeter with students as a brainstorming tool. Students enter their ideas around the theme or problem, which are collected visually in a word cloud. In this way, the students also get to see each other's thoughts and ideas.Do you want to know the students' opinions on a topic? You can ask an open-ended question in Mentimeter where you ask students' opinions about a topic. The students can then go together two and two and discuss the answers that appear.You can also use Mentimeter to wrap things up with the students at the end of the lesson. What did they learn? What do they still not understand? What are they looking forward to learning more about? NTNU doesn't offer full support for Mentimeter, but there is help available from Mentimeters own Help Center. How NTNUers do it Ingrid Bondevik and Malin Bakke Frøystadvåg, Department of Language and Literature, have used Mentimeter in several courses. They use it to show students how their understanding of a topic has changed during the module. They used the word-cloud question in Menti and got the students to enter what they thought were keywords about the topic just before they started working on the topic. Finally, after the topic was over, she repeated the question and created a new word-cloud again, then the students could see how their understanding of the topic changed and how much knowledge they had gained. Picture of the work cloud before the topic. Picture of the word cloud after the topic. NTNUs Mentimeter Webinar Mentimeter held a webinar for NTNU staff in February 2020. You can see a recording of the presentation here. How to get started Here are a couple of links that can help you get the most out of Mentimeter and best practice: Getting started with Mentimeter Tips on how to use "audience pace" for online sessionsHow to share presentations with your colleaguesMentimeter's blogMentimeter's accessibility statement Intergration with other tools Mentimeter can easily be used as part of an online teaching session with Blackboard Collaborate or other video conferencing service. By sharing your sceen in Collaborate and giving students the code to your Menti you can view the results of your Menti live and as part of your teaching. Access Do you already have a Mentimeter account, and want to reuse it with the NTNU license? Log in to your existing account and change the e-mail address to your NTNU e-mail address.Log out, and back in using the button below. Log in to Mentimeter Help and support NTNU does not offer support on Mentimeter, but there is an online knowledge base. License information Site license: Available to all employees and students. Used primarily by teachers at NTNU. Note that the program can only be used for academic work and not for commercial work. Data Processing Agreement Mentimeter is a collaboration service that requires a data processing agreement. Status: Signed. Supplier information Manufacturer: See more about Mentimeter at Mentimeter AB Back to the software overview: More software products | Topic: Software
Service center
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English
Information about the Service Center for Payroll and HR. Norsk versjon: Tjenestesenter Content Support in NTNU Hjelp Support by phone E-mail Services for employees The status of your inquiry in NTNU Hjelp Services for leaders Contact Send us an inquiry using NTNU Hjelp To submit a case in NTNU help, you must have a Feide user from NTNU. Contractors and other non-employees can contact us by telephone and e-mail. If you use the correct category, you will get help faster: Travel expenses Working hours Salary Employee relationship Absence due to illness Holiday leave Parental leave Leave of absence Stipend Feedback If your inquiry doesn't fit into these categories, use our form for general inquiries, or send us an e-mail. The status of your inquiry in NTNU Hjelp Processing/"Registrert": Automatic status when you submit a ticket in NTNU Hjelp. Processing/"Tildelt": The case is assigned to an operator, but not necessarily commenced. Processing/ "I arbeid": Our operator has begun working on the case. On hold/"Venter på bruker": Our operator is waiting for your response. On hold: Our operator has to wait for something in order to continue. Processing/"Oppdatert av bruker"": Set automatically when you reply. Closed/"Fullført": The case has been processed (resolved or answered). Closed/"Lukket": Completed. The case is closed automatically after ten days as "Completed" or if you close it. Processing: "Gjenåpnet av bruker": Automatic status if you open a closed case. E-mail lonnhr@hr-hms.ntnu.no. Phone Our phone line at (+47) 73 41 31 40 is open Monday to Friday from 10 am to 2 pm. Have your employee number ready when you call us This makes it faster to find the right person in the payroll system. You can find your employee number by opening "User profile" in the Self Service Portal. The number is to the right of your name (in the DFØ app you'll find it under "Personal data"). Mail Paper mail can be sent to the service center through NTNU's postal services, or to the HR and HSE department's adress. Services for employees The service center operates and counsels NTNU employees on the topics of: The Self-service portal and DFØ app Salary payment Travel expenses Personal expenses Register working hours Holiday leave Illness and sick leave Leave of absence Retirement Other inquiries Which forms go directly to your manager and which go via the service center? If you have questions about laws and regulations in these areas or need advice and guidance, you can contact the service center. Help to leaders The service center also provides management support within the areas mentioned above. The service center can also assist on other matters, such as changing working contracts.
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