KASPER - Revise study plan - Kunnskapsbasen
KASPER - Revise study plan
In this guide, you will learn about how you as a study program coordinator can revise study plans in KASPER.
Norsk versjon: KASPER - Revidere studieplan
- Getting started
- Editing study program information and contents
- Vesentlige endringer [Significant changes]
- Oppgaver som hører til denne revisjonen [Tasks for this revision process]
- Fullfør revisjon [Complete revision]
- See Also
NB: Before you can begin revising the study program, your faculty administrator must prepare the revision by completing Administrativ klargjøring [Administrative preparation]. You can read more about this in the wiki KASPER - studieprogramadministrasjon (Norwegian only).
To start the revision process, do the following:
- Click here to log in to KASPER:
This link sends you to the overview of your study plans. It is the equivalent of starting on the KASPER home page and clicking "Studieprogramleder" [Study programme coordinator] -> "Revidere studieplan" [Revise study plan].
- Click on the study plan you wish to revise. The status of the plan will be listed as "Til revisjon" [Ready for revision].
- This will redirect you to the the selected study plan.
The Study Plan in KASPER
The study plan in KASPER consists of written descriptions of the study programme, course descriptions, and an overview of the study programme components. KASPER is used for revising written descriptions and the study program components, while EpN is used for revision of the course descriptions.
This module is designed to satisfy NTNU's requirements for designing study programs and courses. You can find the study plan instructor in the wiki Kvalitetssikring av studieprogramporteføljen[Quality Assurance of the Study Program Portfolio] (Norwegian only).
The revision workspace consists of four main sections:
- The first contains information about the study programme, and the study plan content texts, in addition to some links to further workspaces. This is where the most of the revision is done. In this section there are several small, blue encircled "i"s. Clicking these will open boxes with help texts to guide your work.
- The next section is called "Vesentlige endringer" [Significant Changes]. This section summarizes the larger changes made to the study plan. We will return to how and what changes are registered as “significant” further down in this wiki.
- Under the heading "Oppgaver som hører til denne revisjonen" [Tasks for this revision process] tasks, assignments, messages and such are created and listed. These make up what we call the Study Programme's "oppfølgingsplan" [Follow-up Plan].
- Finally, at the bottom, there are some arrows indicating at which step of the revision process this plan is at the moment.
Editing study program information and contents
This top section contains most of the functions for revising the study plan in KASPER.
- At the top left there is a link to "Verktøy for studiets oppbygning" [Tool for study programme components] (1). This is where you edit the courses and course groups that make up the program is made up of. Since this tool is separated from the rest of this workspace and has quite a lot of features to go through, you will find its user guide in a separate wiki.
- In the first grouping of drop-down boxes (2), you find "Informasjon om studieprogram" [Information about the study program], "Opptakskrav, sikkerhetsvurdering og autorisasjon, Politiattest og Medisinattest" [Admission requirements, Security clearance, Police certificate of conduct, and medical certificate], and "Veivalg" [Study Paths].
- The first drop-down contains basic information about the study programme. Most of this info is retrieved from FS and may not be edited here in KASPER. If you find some information that needs changing here, speak to your institute's KASPER contact.
- The next drop-down contains information that can be edited here. This info, however, will not be written back to FS.
- Study paths include different fields of study, places of study, or specialization within a study programme. These may have their own sets of content texts that require revision, and this drop-down provides links to those paths' separate workspaces.
- In the next grouping of drop-downs contains the study plan's main "Innholdstekster" [Content texts] (3). These contain the information that define the study plan and is published to NTNU's website. The content of each drop-down is revised in separate editors, which will be explained in the next section of this wiki.
- The drop-down called "Vedtaksprosess" [Approval process] (4) specifies if the plan is being approved through ePhorte or KASPER. It will also list eventual summaries of the study coordinator's and faculty's recommendations, and comments made to the approved study plan.
- Should you wish to download the study plan as text document, click "Last ned studieplan" [Download study plan] (5). You will then be presented with some display options, for instance if you want all changes, course groups, and summaries to be visible.
- The button called "Legg til bidragsytere" [Add contributors] (6) is only visible to study programme coordinators and administrators and is used give additional people the access to participate in the revision process. These can be lecturers, course coordinators, or other professional resources.
Content text editor
You edit the study plan content texts by opening the drop-down boxes and clicking "Rediger" .
This opens the editing work-space. To the left of in the window there are text boxes into which you write new texts or revise the old ones (1). To the right there are two tabs called "Informasjon" [Information] and "Historisk tekst" [Text history] (2). Under the information tab you will find some text to guide your work, originating from the retningslinjer for utforming av studieprogram ved NTNU[Guidelines for designing study programmes a NTNU] (Norwegian only).
Should the revisions you make be significant enough to warrant being logged in KASPER, we call them "Vesentlige endringer" [Significant changes]. The default setting in this work-space is to log all revisions. However, if you are only making editorial changes (like fixing typos, restructuring texts without changing the content, etc.), you may click the toggle at the bottom left (3) to turn of logging.
Use the buttons at the bottom right to "Lagre" [Save] your progress, or "Lagre og lukk" [Save and close] (4) the work-space. When saving a significant change, a pop-up will ask you to write a summary of the change, and connecting it to a task. You can read more about this further down the wiki.
Historisk tekst [Text history]
This tab lets you view a color coded change-log, comparing the current text with the previously approved study plan. Deleted text will be displayed in red color with a line stricken through, while new text will be colored green.
Under the text boxes to the left there is a button that lets you view the same change log in its own window.
Læringsutbyttebeskrivelser [Descriptions of learning outcomes]
When editing descriptions of learning outcomes, two different tabs will appear instead of the "Information" tab. These are meant to guide this part of the revision.
"Emneliste" [Course list] lets you view the descriptions of learning outcomes from the previous year, for all courses in the study plan. NB: The courses and descriptions here will not automatically be updated if changes have been made in EpN since last revision.
The tab called "Veileder" [Guidance] includes a text excerpt from The Norwegian qualifications framework for lifelong learning (NKR), which defines what is meant by the term "learning outcomes".
Paths are main profiles, fields of study, or specializations within a study programme. These may have their own sets of content texts that need revision.
Click the drop-down menu called "Veivalg", and select the path you wish to revise. You will be redirected to a new page, where you may edit the texts in the same way as explained for the main study plan above. To get back to the main page, click the link at the top.
Vesentlige endringer [Significant changes]
During the editing of content texts, KASPER divides changes into two categories. Purely editorial changes like correcting grammatical errors, or restructuring the text without changing its content, and what we call "Vesentlige endringer" [Significant changes]. The latter are changes that are important enough to merit being logged in the system.
The standard setting is that all changes made to the contents are significant. Should this not apply to the editing you are doing, click the toggle in the bottom left of the work-space. When you finish, click "Lagre and lukk" [Save and close] (2).
Connecting significant changes to tasks
If you save a significant change when editing the study plan, a box will pop up asking you two things. First to write a summary of the changes made (1), and second to connect the change to one or more existing tasks, or create a new task for it (2). You may tick the box below (3) if the change should not be tied to task. When you finish, click "Lagre and lukk" [Save and close] (4).
The purpose of this is to to trace the reasoning behind significant changes back to some basis in the evaluation and/or revision processes.
All the significant changes will be listed in the study plan section called "Vesentlige endringer". This list includes the following columns: "Endring med kommentar" [Change and comment], "Dato" [Date], "Registrert av" [Registered by], as well as a delete icon (trash can), that removes the change from the list.
In the first column you can see which content text a change was made to, with its summarized description (see arrow).
Oppgaver som hører til denne revisjonen [Tasks for this revision process]
In this section you can create, edit and follow-up on tasks, assignments, reminders, messages, etc., that suggest issues to consider in the study plan revision process. This makes up what we call the study programme's "oppfølgingsplan" [Follow-up plan]. Relevant tasks created during previous study program evaluations will also show up here.
Tasks will be listed with "Tittel" [Title], "Frist" [Deadline], "Ansvarlig" [Responsible person], "Vesentlige endringer" [Significant changes] and "Status".
- Click on "+Ny" [+New] (1) to create a new task for the revision process.
- When you select an existing task, more buttons will appear in the toolbar.
- Click on "Detaljer" [Details] (2) to see the full task description. Here you can edit information about the task, add responsible persons, set deadlines for completion, and change status.
- Click on "Fullfør" [Complete] (3) to change the status of the task to completed.
- Click on "Se oppgavelogg" [See task log] to see all tasks from previous revisions.
- Should you need to sort your tasks by status, click the icon in the top right corner (5).
Fullfør revisjon [Complete revision]
At the bottom of the page you will see three arrows indicating where in the revision process the study plan i at the moment. When the study programme coordinator/administrator thinks the revision is finished, they can click the arrow "Fullfør revisjon" [Complete revision].
A window will the pop up, including a declaration and a text box. The declaration states that by completing the revision you confirm that it has been revised by the study program coordinator, reviewed and recommended by the study program council, and approved by those who will be affected by the plan. In the text box, you must write a summary of the revision that will be read by the faculty administration. When you are done, click "Fullfør revisjon" [Complete revision] again.