KASPER - Revise study plan

This wiki describes how to perform study plan revisions in KASPER. Revisions are led by the study programme coordinator and/or the programme administrator, collaborating with the study programme council and other contributors.

You may also watch our Panopto video on the same topic (norwegian with english subtitles available).

Norsk versjon: KASPER - Revidere studieplan

All KASPER-wikis | Theme page on study programme evaluation and development | Pages with «KASPER» tag

Getting Started

The study plan consists of written descriptions of the study programme, courses that make up the study, and descriptions of these courses. Revision of the study plan descriptions and the courses that make up the study is done in KASPER, while course descriptions must be revised in EpN.

This module is designed to satisfy NTNU's requirements for designing study programs and courses. You can find the study plan instructor in the wiki Kvalitetssikring av studieprogramporteføljen[Quality Assurance of the Study Program Portfolio] (Norwegian only).

Note: Before you can start revising the faculty must perform an administrative preparation of the study programme in KASPER. You will be notified when this is done.

Finding the Study Plan

  1. Log in to KASPER by clicking the «Log in»-button below
    Log in
    This link sends you to the page listing your study plans. This is the equivalent of starting on the KASPER home page and clicking "Studieprogramleder" [Study programme coordinator] -> "Revidere studieplan" [Revise study plan].
     Screen shot of the tiles for "Verktøy for studieprogramarbeid" [Tools for study program work] with "Revidere studieplan" [Revise study plan] marked with red.
  2. Click on the study plan you wish to revise. Plans that are ready to revise will have the status "Til revisjon" [Ready for revision]. Clicking it sends you to the revision work space.
     Screen shot of a table consisting of study program plans that are ready to be revised. An arrow is pointing at the text "Til revisjon" [Ready for revision].

Study Programme Component Tool, Language Options, and Contributors

At the top of the page there are several buttons (1). The first one opens the tool for revising study programme components, which you may read more about using in its own wiki. The next two lets you download the study plan as a single, readable document, and survey the programme’s course reports. Read more about these in the sections below. The fourth button links to the page where you revise the academic environments contributions to the study programme. More information about this will be coming soon (per nov. 2022).

Next there are some buttons that let you select language for the plan (2). For international study programmes where the plan will be published in English, you must click here before you begin editing.

For study programme coordinators and programme administrators there will be an additional button at the top right (3), where you can add contributors to the revision process.

Screen shot of the upper part of the page for a study plan with arrows that point at 1) the buttons "Open tools for the study programme components", "Download study plan", "Open overview of course reports" og "Open study programme´s academic environment", 2) selection menu for language, and 3) the button "Add contributors"

Download the Study Plan

Click “Last ned studieplan” [Download study plan] to download the contents of the study plan as a Word-document.

 Screen shot of different buttons where "Download study plan" is marked with blue.

This opens a dialogue box with some formatting options for the document, like if you want to include the study programme components or if changes made from last year should be visible. When ready, click “Last ned fil” [Download file].

 Screen shot of the dialogue box where template, content, and version for a document can be selected. At the bottom is the button for "Download file".

View Course Reports

Clicking “Åpne oversikt emnerapporter” [Open course reports overview] sends you to a new page which provides information about the courses in the study programme.

 Screen shot of different buttons where "Open overview of course reports" is marked with blue.

Here you can see evaluation statuses for all courses, with a link to download published reports (1) and the option to add missing courses (2).

 Screen shot of the front page for "Courses of study programme" with arrows that point at 1) the link for downloading course reports and 2) the button "Add courses".

Study Programme Information, Study Paths, and Content Texts

This next main section of the workspace consists of a series of drop-down boxes. The first two (1), called “Informasjon om studieprogram” [Study programme information] and “Opptakskrav, Sikkerhetsvurdering og autorisasjon, Politiattest og Medisinattest” [Admission criteria, Security clearance and authorization, Police certificate of conduct and Certificate of health] contains basic information about the study programme, retrieved from FS. The contents in the first box can not be edited here. You may edit the “Admission criteria, etc.” box, and the information will be published with the finished study plan, but this will not be automatically updated in FS. If you are making edits that need to be added to FS, talk to the KASPER-contact at your institute.

The drop-down called “Veivalg” [Paths] (2) contains a list of links to specializations and study places under the study programme, for which there are unique sets of content texts. Clicking the links will send you to a workspace which is near identical to the rest of the study plan. There you may edit the study plan descriptions for each path in the same way that will be explained in the next section of this wiki.

The drop-downs under the “Innholdstekster” [Content texts] header are where you find the main descriptions of the study plan. In each box there is a blue “Rediger” [Edit] button (3), that you click to open the text editor.

 Screen shot of arrows that point at 1) the drop-down boxes "Study programme information" and "Admission criteria, Security clearance and authorization, Police certificate of conduct, and Certificate of health", 2) the drop-down box "Paths", and 3) the edit-button.

Editing the Study Plan Content Texts

You open the editor for study plan content texts by opening the corresponding drop-down box and clicking “Rediger” [Edit] (see the above image).

The editor opens in a separate window. To the left of in the window there are text boxes into which you write new texts or revise the old ones, with some basic formatting options given in the toolbar (1). For most content texts there will be two tabs to the right called "Informasjon" [Information] and "Historisk tekst" [Text history] (2). Under the information tab you will find guidelines originating from the retningslinjer for utforming av studieprogram ved NTNU[Guidelines for designing study programmes a NTNU] (This document is in Norwegian only).

If you make edits that are substantial enough to warrant being logged in KASPER, we call them "Vesentlige endringer" [Significant changes]. The default setting in the editor is to treat all revisions as significant, unless you toggle the switch at the bottom left (3). If you are only making smaller editorial changes (like fixing typos, restructuring texts without changing the content, etc.), there is no need to log them.

When you finish editing, click the “Lagre and lukk” [Save and close] button at the bottom right (4). If you are saving a significant change, a pop-up will ask you to write a summary of the change and choose if you wish to connect it to a task in the follow-up plan. You can read more about this further down the wiki.

 Screen shot of the editor with arrows that point at 1) a text box for writing, 2) the tabs "Information" and "Text history", 3) a toggle switch for choosing if the revision is significant or not, and 4) the button "Save and close".

Change Log

In the tab called “Historisk tekst” [Text history] you can see what changes have been made to the text since the last version of the study plan. Deleted text will be displayed in red colour with a line stricken through, while new text will be coloured green.

 Screen shot of an arrow that point at the tab "Text history".

Learning Outcomes

When editing the content text called “Læringsutbyttebeskrivelser” [Descriptions of learning outcomes], two other tabs will appear instead of the "Information" tab. These have information meant to guide this specific part of the revision. "Emneliste" [Course list] lets you view the learning outcome descriptions from the previous year, for all courses in the study plan. NB: The courses and descriptions here will not be updated if changes have been made in EpN since last revision.

The tab called "Veileder" [Guidance] includes a text excerpt from The Norwegian qualifications framework for lifelong learning (NKR), which defines what is meant by the term "learning outcomes".

 Screen shot of part of the editor window for "Descriptions of learning outcomes" with arrows that point at 1) Course list amd 2) Guidance.

Significant Changes and the Follow-up Plan

When editing content texts in KASPER, we like to separate purely editorial changes like correcting grammatical errors or restructuring the text without changing its content, from what we call "Vesentlige endringer" [Significant changes]. The latter are changes that are important enough that they should be logged in the system. When saving these types of changes, you will be asked if they may be connected to tasks in the follow-up plan, and every change will be logged in the “Vesentlige endringer” list (1).

The study programme’s follow-up plan consists of tasks (“tiltak” or “oppgaver”) created during the study programme evaluation and revision process. You can create new tasks and view old tasks in the drop-down list called “Oppfølgingsplan” [Follow-up plan], which you can view or hide by clicking the header (2).

 Screen shot with arrows that point at 1) Significant changes and 2) Follow-up plan.

Connecting Significant Changes to the Follow-up Plan

The standard setting in KASPER is that all changes are significant. Should this not apply to the editing you are doing, click the toggle in the bottom left of the window (1) before clicking "Lagre and lukk" [Save and close] (2).

 Screen shot of arrows that point at 1) switch for choosing if the edits are signicant or not and 2) button for "Save and close".

When saving a change that is significant, a box will pop up. Here you are asked to write a summary of the changes made (1), and whether you wish to connect the change to one or more existing tasks from the follow-up plan, or create a new task for it (2). You may tick the box at the bottom (3) if it is not necessary to connect the change to anything. When you finish, click "Lagre and lukk" [Save and close] (4).

 Screen shot of dialogue box with arrows that point at 1) text box for describing and explaining the changes made, 2) selection menu for if the change should be linked to the tasks from the follow-up plan, 3) box one can tick if it is not necessary to connect the change to the follow-up plan, and 4) the button for "Save and close".

Significant changes are listed under the “Vesentlige endringer” header. The list includes details on where the change was made, when it was made, and by whom it was made.

 Screen shot of table for significant changes. The tabs "Date" and "Registered by" are marked with blue, and an arrow points at where in the table one can read about where the change was made.

Adding and Editing Elements to the Follow-up Plan

  • Click “+Opprett” (1) to add new elements to the follow-up plan. A dialogue box will open where you add a title, description and other relevant details.
  • If you select an existing element, click “Åpne” (2) to look at or edit its details

 Screen shot of the follow-up plan with arrows that point at 1) Create and 2) Open.

Complete Revision – Study Programme Coordinator’s Summary

At the bottom of the page, you will see three arrows indicating where in the revision process the study plan is at the moment. When the study programme coordinator believes the revision is finished, they can click the arrow "Fullfør revisjon" [Complete revision].

 Screen shot of the three arrows that indicate where in the revision process the study plan is at the moment.

You will be asked to write a summary of the revisions made, to submit to the faculty administration. When you are done, click "Fullfør revisjon" again (see arrow). NB: Doing this you confirm that the study plan has been revised by the study programme coordinator, been read through and recommended by the study programme council and approved by those affected by the revisions.

 Screen shot of dialogue box for completing the revision. An arrow points at the button "Complete revision".

The Approval Process

In the drop-down box called “Vedtaksprosess” [Approval process] you will find whether the study plan is to be approved in KASPER or ePhorte. The summary written when completing the revision will also be saved here. Click the header row to open the box (see arrow).

 Screen shot of an arrow that points at the drop-down box below "Approval process".

See Also