Here you’ll find information on how to update your contact details and personal information on your profile page and how these updates are reflected across other NTNU systems.

To edit your profile: Go to Edit your profile page via the top menu on this page, or visit Innsida.

Norsk versjon: Endre kontaktinfo i Min profil
Main page: Edit your profile page | Pages labeled with profile

Office address

The office address you register is used across several NTNU systems, including:

• library systems
• the registry of voters
• Innsida messages

Telephone number

Your phone number is visible in several NTNU systems. Exceptions include hidden numbers and foreign numbers, which are not displayed in Teams or Office365.

Hide number option

Some employees, for example, professors who are also physicians at St. Olavs Hospital, may need to hide their phone number externally, leaving it visible only for colleagues and students via Innsida. If you tick the box 'hide', your number will instantly be hidden from your external profile pages and the employee lists on external webpages. If you hide your Norwegian mobile or the number under 'Other', the hidden number will no longer be synced to Office365.

Email

You may choose an alternative email address in your profile, as long as it is an existing address or alias from NTNU, SINTEF or St. Olavs Hospital.

Note:

• This change only affects the displayed address in your profile and employee lists
• It does not affect your actual email account or redirect messages
• Your official NTNU email address remains in use elsewhere

CV

Employees may upload their resume to their profile. Supported formats include: pdf, doc, docx, odt, xls, xlsx, ppt, pptx, png, gif, jpg.

Department affiliations

If you are affiliated with multiple departments or units, you may choose which one to display under your name. You must display at least one.
If the desired unit is missing:

• Contact your HR representative to check your registration in the official systems
• A guest affiliation may need to be added
• Updates may take up to 24 hours to appear in your profile options

Your job title is retrieved from the payroll system. Many titles, such as 'adviser' or 'engineer', do not describe your responsibilities. You may add a supplementary title that provides more context, for example:

• head of department
• student adviser
• safety representative

Update your job title

1. Go to Innsida → My profile
2. Click the pencil icon next to your job title
3. Add a supplementary title
4. Save
5. Check the Norwegian webpage

This change affects the job title shown on your profile and in employee lists. It makes it easier to find staff members with specific roles and responsibilities.

Name

Your name in Innsida is derived from your entry in the National Population Register. Certain employees with middle names might see their names in the wrong order. You can manually adjust the display name in your profile.

Important:
If you want the change to be reflected in official records, you must also update your entry in the National Population Register.

Contact

Get in touch via NTNU Hjelp if you have questions.