This page answers frequently asked questions about holiday leave for employees at NTNU.

Topic page holiday leave/vacation

Norsk versjon - Ferie - spørsmål og svar

Register and change holidays

See the tutorials on dfo.no on how to register and change holidays in the Self-service portal. Your request will go directly to your manager in the Self Service Portal for approval.

Each employee must register their own holiday leave by these deadlines:

• May 1st for the main holiday.
• November 15th for any remaining holiday.

How many days of holiday leave do I have?

You can find an overview in the Self-Service Portal under "time" and "absence quota overview".

• Paid holiday: If you work full-time and earned full holiday at NTNU last year, you get 25 days in this quota at the beginning of a new calendar year. Your balance goes down as your supervisor approves your 'paid holiday 210' requests.
• Unpaid holiday: If you didn't earn full quota of paid holiday the previous year, you will have unpaid holiday quota. This might happen if you started your job this year or last year. You can take unpaid holiday, but you don't have to. Your balance goes down as your supervisor approves your 'unpaid holiday 220' requests.
• If you were employed after the 30th of September, you have a right to take 1 week of holiday leave in your first year.
• When you turn 60 you get an extra week of holiday leave. Go to the senior section for more information.

NTNU employees also get time off on certain public holidays, if the workload allows.

Part-time employees

Technical administrative employee who registers working hours in the Self-Service Portal

You will be allocated the number of holidays depending on how many days you work per week.

• Your holidays depend on how many days you work per week.
• If you work shorter days every day of the week, you will be allocated 25 holidays.
• If you do not work every day (and this is your registered work plan in the Self-service portal), you will be allocated fewer holidays. For example, if you work in a 60 percent position (three days a week), you will be allocated 15 days of holiday leave.

Register your holiday infull weeks. If you work and take holiday during the same week, contact the Service Center for support. We will make sure that you register your holiday leave correctly.

NOTE! This only applies to employees in permanent part-time positions. If you are on partial leave, go to this section.

Part-time employees who do not register working hours in the Self-Service Portal, such as academic staff

You will be allocated 25 days of holiday leave per year (30 from the year you turn 60).

Register your the entire quota of holiday leave during the year (see deadlines). Register holidays as whole weeks in the period you actually take them. If you have multiple employers, read the section about additional position.

If you need to register individual days, contact the Service Center.

If you reduce your position

If you permanently reduce your position from full-time and your holiday pay doesn't cover your regular pay during your holidays, apply for holiday without pay. Your salary will be deducted for the days not covered by your holiday pay. If your holiday pay is larger than your salary during your holiday, the difference will be paid out to you. This does not apply to employees on full or partial leave who have changed their leave/attendance rate.

Employed in an secondary/additional position

If you have an additional position ("bistilling"/"tilleggsstilling"), you get a full holiday quota (25/30 days). Generally you should take the same holiday weeks at NTNU as you do at main employer, unless you plan to work at NTNU your main employer's holiday period. Go to info and how-to.

Employees on partial leave

You have the same holiday quota as if you weren't on leave. Register holidays you would have without leave, and according to the guidelines for part-time employees who do not register working hours in the Self-Service Portal. This also applies to those who register work hours in the Self-Service Portal, including those with a work schedule adapted to their leave.

Holiday registrations for employees on partial leave are checked by the Service Centre for Payroll and HR afterwards. Incorrect registrations will be corrected.

Shifts and on-call duty

Certain units register holidays in MinGat.

Senior - 60 and older

Starting the year you turn 60, you are entitled to additional holidays. You get five extra holidays per calendar year if you work full-time and have accrued holidays from the previous year. This week will be taxed like a normal work week.

Register these days as "paid holiday" in The Self-service portal. Your balance decreases as your supervisor approves your "paid holiday 210" requests.

The year you turn 62, you get 8 paid leave day (senior days) if you work full-time and have accrued holidays. If you resign or retire during the year, this quota is reduced. You can't carry senior days to the next year.

Register as "time off senior 512" in the Self-service portal. Your balance decreases as your supervisor approves your requests.

More information on the page senior days.

How many days of holiday leave are paid?

The number of paid holidays you have depends on how much holiday pay you have saved from last year. Holidays are always paid by the employee, either with saved holiday pay from the previous year or by direct deducting salary in the month you take the holiday.

If you took unpaid leave last year or didn't earn full holiday for other reasons, you might have fewer paid holidays. The same applies if you increase your work percentage, so that last year's holiday pay isn't enough for a full holiday the following year.

Go to Holiday pay for more information.

When can I take my holiday?

Everybody can request 3 weeks of continuous holiday between 1 June and 30 September, but your manager decides the exact dates. Two of these weeks can be taken as whole weeks.

Your holidays can be paid or unpaid, depending on how much holiday pay you earned last year.

Do I have to take holiday?

• Employees at NTNU have the right, and are also obligated, to take their paid holiday leave.
• You have the right, but are not obligated to take unpaid holiday.

What applies to academic staff?

The same holiday right and obligation as other employees. You must take all paid holidays and register them in the Self-Service Portal.

How do I transfer holiday leave?

The main rule is that the holiday must be taken the year they are allocated. If this isn't possible, you can enter into a written agreement with your manager (by Nov 15) to transfer up 14 holidays to the next calendar year. This application goes through the Service center for Payroll and HR before it is received by your manager.

What do I do if the transfer of holidays is incorrect?

If you notice such errors, contact the The service center for Payroll and HR.

How do I apply for an advance on holiday leave?

You can take up to 10 days of holiday leave in advance. That requires that you have earned holiday pay at the time of the holiday. Please note that this year's quota of both paid and unpaid holidays must be registered before the application for advance vacation is considered.

Application for advance holiday in NTNU Hjelp.

If you get sick before or during your holiday leave

Go to Illness during holiday leave

What happens with holiday leave if I am on parental leave?

You can combine holiday leave with parental leave or choose not to take holiday leave during your parental leave.

Apply for holidays in The Self-service portal and add it to your application for parental benefits that you send to NAV. Remember to clear your use of holidays with your immediate supervisor.

Newly employed

If you are employed by NTNU between 1 January and 30 September, you have the right to take a full holiday leave (25 days) without pay if you haven't used this leave with your previous employer. If your employment start after 30 September, you have the right to one week of holiday leave without pay. These days without pay are usually taken out of your salary during the month that you take your holiday.

If you're a new employee this year and don't have the right to paid holiday leave, you'll receive your normal salary on 12 June instead of holiday pay. You'll pay taxes on your salary as usual.

If you started working at NTNU last year, the number of holidays you are eligible for will depend on when you were hired.

Regardless of how many holiday days you have earned, you still have the right to take the full number of holidays (25 days). If you haven't earned 25 paid holidays, you can take unpaid holiday days to make up the total of 25 days.

You don't have to take unpaid holiday leave unless you want to. You can just take your paid holidays.

Holiday in connection with military service

If you are called up for service in the Norwegian Armed Forces, the Norwegian Home Guard or the Norwegian Civil Defence you are entitled to take holidays outside of your service period. During compulsory military service, your employer can add your holidays for one year to the service period.

Employees paid by the hour

• Do not have a holiday quota.
• Are not paid for the days they take holiday.

Resignation and holidays

• If you are dismissed from your job, your employer cannot add your holiday to your notice of termination period, unless it is three months long or longer.
• If you resign, you must agree with your supervisor on when you will take your holiday leave.
• The final settlement is paid the month after the closing date. It includes holiday pay earned from last year and this year.
• If you leave after the holiday settlement in June, you will be paid holidays you are owed.
• If you quit before the holiday settlement in June, you won't be charged for this year's holidays, unless you have transferred holidays from the previous year. If you take holiday before June, then these days will be deducted on the final settlement.
• If you leave after the holiday settlement in June, holidays due will be paid on the final settlement. Make sure to register your completed holidays in the Self Service Portal to avoid incorrect payment on the final settlement.

Contact information

• For questions about the timing of holiday leave, the possibility of advanced holiday leave, and transferring holidays to the next year, contact your nearest manager.
• For questions about regulations and registration, contact the Service center for Payroll and HR.

Relevant pages

Topic page holiday, The Norwegian Labour Inspection Authority

In Norwegian:

• Ferieloven
• Særavtale om ferie for statsansatte: Særavtale om ferie for statsansatte - regjeringen.no
• Departementets kommentarer til ferieloven: Statens personalhåndbok - regjeringen.no

Translator's note

Remember that holiday and vacation mean two different things in American English. While someone who uses British English would take holiday leave, or go on holiday, an American English speaker would take vacation days - or go on vacation. The word "holiday" in American English means a legal day off for nearly every worker, such as New Year's Day or Independence Day (4 July in the US, 17 May in Norway).

Redigert 01.04.25