You have a range of venues to choose from if you are organising a training course or a conference. On this page, you can find useful tips and suggestions for venues and contacts in Ålesund.

Norsk versjon: Lokaler for arrangement - Ålesund

Regulations relating to short-term booking of events

Events and activities that are part of NTNU’s core business: research, education, innovation and communication; can be held in venues at NTNU. Private events such as confirmations and weddings are not allowed on NTNU’s premises.

These can book venues:

• Employees and students at NTNU
• Faculties and institutes
• External organisations, companies and NTNU’s service providers

Before booking, consider:

• Who manages/owns the local?
• How many guests do you expect?
• Universal design, is it accessible for handicap?
• Do you need meeting rooms/group rooms in addition?
• Will you have catering?
• Will you have a tour?
• Catering agreements?
• Parking?
• Photo/media-friendly?
• Induction loop or IR system?
• Mingling area?
• Is a risk assessment needed?

Before arranging events involving operations, cleaning, security, or technical solutions, you must go through the checklist they have before booking. Use the form "Søknad om arrangement Ålesund". If you want to use NTNU’s own premises in Ålesund, most are reserved via the room reservation system. Employees can book teaching rooms for the entire semester after the timetable for the relevant semester is set.

Roomreservation at NTNU Rules for renting areas at NTNU

Questions and requests about reservations far in advance are directed via NTNU Hjelp

Classrooms and Auditoriums

Reserved via the room reservation system. Note that this is periodically closed. Booking, for example, for the fall semester can be done when the schedule is published.

Fogdegården in Ankeret

All auditoriums are reserved via the room reservation system. Teaching is prioritized. Remember to book Vrimla in the common area (see below) if you, for example, need a mingling area - space for food service outside.

Meeting Rooms

For employees, the following meeting rooms at Kompasset and NMK are available via the Outlook calendar.

Husafjellet

Capacity (8-10)

Store-Nørve:

Capacity (10-12)

Lille-Nørve

Capacity (4-5)

Gåseid

Capacity (4-5)

Ørnetua

Capacity (15-20)

Piggen (NMK)

Capacity (6-8)

Molja (NMK)

Capacity (6-8)

Broa A & Broa B

Broa A and Broa B at Kompasset are for meetings, workshops, continuing and further education, courses, etc. Applications must be submitted at least three days before the room can be used. The application must also be approved before the room can be used.

• Broa A has 20 tables with space for 40 people.
• Broa B has 6 group tables with space for 36 people. The seminar area has access to a mini kitchen.

Between the two rooms, there is a mingling area with a sofa. The entire area, including the teaching room, seminar room, and mini kitchen, must be booked as one (separate rental is not possible). The room cannot be scheduled for continuous semester teaching.

Rundskue

Rundskue on the 3rd floor in Ankeret is booked via your institute. The institute leader and office manager are the “key persons” and have access. A similar arrangement exists in departments/sections with a few “key persons” who assist their colleagues there.

• Be aware if you ask your institute leader or office manager to book Rundskue for you. When you arrive at the room for a Teams meeting you have organized, you must normally start the Teams meeting from your own laptop. Then you invite Rundskue to the meeting. After starting the meeting from your own laptop, go to “People” and search for “Ålesund Ankeret.” The meeting room Rundskue will then appear. After this, you can leave the meeting from your own laptop. The meeting continues on Teams in the room (see also the illustration below).

Common Area (Meeting Area)

Vrimla F100 (Ankeret)

The common area Vrimla in the main building, Ankeret, is the area for exhibitions and larger mingling events and is managed by the Student Parliament. Here’s how to apply:

1. Send a email two weeks before the event to alesund@studenttinget.ntnu.no
2. Agreements on practical implementation must be approved by Drift. Fill out a separate agreement form on IT-Hjelp

Miljørommet(122) (Kompasset)

The common area on the first floor of the side building, Kompasset, can be booked via the room reservation system. Applications must be submitted at least three days before the room can be used. The application must also be approved before the room can be used. Requests for practical setup must be agreed upon via the e-vaktmester well in advance.

Smia (Sundebygget)

Smia (capacity approx. 80) can be booked via the room reservation system. The application must be submitted at least three days before the room can be used, and the application must also be approved. Requests for practical setup must be agreed upon via the e-vaktmester well in advance.

Gym Hall in Lanterna

The gym hall in Lanterna can be booked via the room reservation system. The application must be submitted at least three days before the room can be used, and the application must also be approved. Requests for practical setup must be agreed upon via the e-vaktmester well in advance.

Aalesund University Library

If you want to communicate about your project to a broader audience, have released a new book, or published an exciting article, the library offers research dissemination. For example, the lunch event 'Research at Lunch' (at 11:30 AM). The library provides technical assistance for the event (projector, laptop, microphone, and sound system). Space for approximately 60 people. Would you like to know more or have suggestions for an event? Contact the Aalesund Library.

Larger Meeting and Conference Rooms

Scensuren

The venue Scensuren in the basement of Sundebygget is not an NTNU venue. It is managed by Sit (Student Welfare Organization). Contact them well in advance of the event.

Meetings/Conferences in the NMK Building

At the Ålesund Campus, NMK has rooms large enough for day meetings and larger conferences with higher capacity. For example, space for 200 people in the conference hall or 500 in the Atrium. See more about meeting and conference rooms on NMK’s website.

Booking Hotel Venues

We have framework agreements with hotels that we should use, collected on a separate website.

Outdoor Areas

Use of the area around the campus (text coming).

More Information

For questions, contact Seksjon for eiendom og drift in Ålesund.

• Theme page: Organize a conference
• Theme page: Rooms for courses and conferences
• Theme page: Borrowing rooms | Borrowing rooms at NTNU
• Theme page: Order food (framework agreement)
• Theme page: Parking, Campus Ålesund
• Theme page: Hotel (framework agreement)

Illustration of Teams meetings and laptop connection

Under utvikling -11.12.24