Are you planning to travel or stay abroad for work? Here you will find advice and useful information on how to prepare for your trip, follow travel guidelines, handle unexpected events, and who to contact in case of emergencies. The goal is to ensure your stay is as safe as possible.

Norsk: Trygghet ved opphold i utlandet

Plan your research stay abroad | Emergency planning | Research stay abroad topic page

Before the trip

Book your travel through Berg Hansen

It is important to prepare well for your stay abroad to ensure it can be carried out as safely as possible. NTNU employees must book their travel through Berg Hansen and follow NTNU’s travel guidelines.

Check travel information from the Ministry of Foreign Affairs

For all trips abroad, you must read the Ministry of Foreign Affairs’ (MFA) travel information (in Norwegian) for the country or region you are visiting. The MFA’s travel information covers entry requirements, natural conditions, and other relevant details for nearly 200 countries.

Follow travel advisories from the Ministry of Foreign Affairs

The MFA issues official travel advisories (in Norwegian) when there is reason to advise Norwegians against traveling to or staying in a specific country, area, or region.

During your trip, you should always follow the current travel advisories for the areas you are in or plan to visit. Travel advisories are issued, adjusted, and lifted based on a comprehensive assessment of the situation.

NTNU employees must follow the advice issued by the Ministry of Foreign Affairs (UD) and, as a general rule, not travel to countries or areas that have a travel advisory. If travel is still being considered, a risk assessment must be carried out and the trip must be approved by the department – see the Ministry of Foreign Affairs’ travel information (page in Norwegian).

Register your travel information with the Ministry of Foreign Affairs

The MFA also recommends that you register your travel details (in Norwegian) before departure. In the event of a serious incident, the MFA can send you information via SMS or email.

You can register your trip through the Reiseklar app (in Norwegian) for Android and iOS. The app also includes other useful features.

Enter into an agreement on change of workplace

When you are going to work somewhere other than your usual workplace, you must enter into an agreement on change of workplace. In this agreement, you will need to provide details such as the new country of work and contact information. If this information changes, it is important that you notify your immediate manager.

Prepare your digital equipment when staying abroad

Information security during stays abroad: When traveling, you should expect attempts to extract information. See information Security while traveling for specific requirements and measures related to information security during travel at NTNU.

Download the emergency number app

The Norwegian Church Abroad (Sjømannskirken) offers an emergency number app that provides an overview of all local emergency numbers, no matter where in the world you are. You can also add relevant information such as insurance details, contact numbers for next of kin, and your employer.

Find your nearest foreign mission

If you need consular assistance abroad, you can contact the nearest foreign mission (in Norwegian) or the Ministry of Foreign Affairs.

During the trip

In case of a crisis or incident – follow advice and stay informed

If a crisis or incident occurs while you are traveling, you must follow the advice of local authorities, your host institution, and the MFA/nearest foreign mission. Make sure to stay updated on the situation. If necessary, seek assistance from local police, fire department, doctor, or ambulance.

Sikresiden.no provides an overview of what you should do if a crisis or incident occurs while traveling.

Contact your next of kin and notify NTNU

After following advice, staying informed, and ensuring your safety, you should contact your closest relatives and your immediate manager as soon as possible if you are in an area affected by an accident or other incident.

NTNU has an emergency preparedness agreement with the Norwegian Church Abroad (Sjømannskirken). In the event of a serious incident, the church will make its resources available and be on site as quickly as possible, regardless of where in the world the incident occurs outside Norway.

Call NTNU’s emergency phone at +47 800 80 388 and inform your immediate supervisor about the incident. See more information under Emergency planning.

General Travel Advice

Learn how to prevent and handle unforeseen incidents

Before you travel, you should take the necessary precautions to prevent and reduce the risk of unwanted events. At Sikresiden.no, you will find useful information on how to prepare, prevent, and manage crises and unforeseen situations while abroad.

Important Contacts

• Your nearest Norwegian foreign mission/embassy (page in Norwegian)
• MFA Emergency Phone (24/7): +47 22 24 36 00 / +47 23 95 00 00
• Norwegian Church Abroad (Sjømannskirken): +47 95 11 91 81 (24/7)
• Your immediate manager at NTNU
• Your insurance company

Useful Travel Information

• Sikresiden.no
• European Health Insurance Card (helsenorge.no)
• Health rights when you live or study abroad (helsenorge.no)
• Health rights as a tourist abroad (helsenorge.no)
• National Portal for Researcher Mobility – EURAXESS Norway
• Travel health advice and vaccination (fhi.no)
• Onepager Security advice for travel abroad from NV (PDF)