HR - Human resources at IBM - Kunnskapsbasen
HR - Human resources at IBM
Local guidelines and resources for your working life at IBM.
HR stands for "Human Resources", which is a field focused on taking care of and developing an organization's employees. The HR department at IBM assists with recruitment, onboarding, monitoring sick leave, ending employment relationships, and providing advice on laws and contractual agreements.
Contact
Useful Links
| Self-help resources: |
| DFØ-app |
| Self-service portal |
| Working hours |
| Flexible working hours |
| Norwegian courses (You need a document from HR stating that the department covers the cost). |
| Recruitment - Templates for job announcements |
| Access Card |
| Your Employment |
| Export control |
Working hours / Flexible work hours / Registration
- Registration of working hours and flexible hours
Administrative, technical and employees on hourly pay, register work hours in the he Self-Service Portal or DFØ app. Your time balance is update the night after your registration.
- Taking a Whole Day or More Off
If you wish to take a whole day or more off, this needs prior approval from Unni Marie Stenholt Berget. Then, register your time off request through an absence application (via Time-Absence) submitted to Unni for approval. Once approved, the designated time will be deducted from your time off in lieu quota.
- Absence During Core Hours (09:00 - 14:30)
If you're absent during core hours, you must record the absence with a code. This will then mark the day in the DFØ Self-Service Portal as green/complete, not red/incomplete.
Example: If you want to take time off from 09:00-12:00, log these hours under code 921 "Partial Day Flexitime Off". The actual working hours of that day should be recorded under code 001 "Present". This avoids having a red day in the system.
- Absence Outside of Core Hours
No need to apply or record time off outside core hours. Just record your start and end times.
Example: If you work from 08:00 - 15:00, the remaining 45 minutes will be deducted from your flexitime balance during the next overnight run. These 45 minutes will appear as a negative in the system (flexitime balance) but won't be deducted from your annual time off in lieu quota (i.e., the 24 days you get per year). The day will appear as light green/incomplete - this is acceptable.
- Other Absences
If, for instance, you've had a doctor/dentist appointment and were absent from, say, 11:00 - 12:30, record your workday in the system as:
08:00 - 11:00: code 001 "Present" (assuming you actually started at 08:00)
11:00 - 12:30: code 002 "Doctor/Dentist"
12:30 - 15:45: code 001 "Present"
This will result in a dark green/complete day in the system, even if you were absent during core hours.
- Where Can I Find My Flexitime and Time Off Balance?
In the DFØ app: Home > Time Balance
In the DFØ browser: Home > Quota Overview
On the same page, you'll also find information about vacation days, sick leave days, and special leave days.
Norwegian courses
The department covers the cost for the NTNU given Norwegian courses for the new employees who need this. We do not cover costs for course given by other suppliers. IBM also covers Norwegian courses for partners for permanent employees. You need a document from HR stating that the department covers the cost. Fill in the form and send it to Unni Marie Stenholt Berget or to hr@ibm-ntnu.no
Confirmation of employment
All those who leave IBM, NTNU, are entitled to a confirmation of employment/certificate for their employment relationship. A confirmation of employment is provided by the Service Center when you resign from your position. For other confirmations, ask HR or your group leader. For a certificate with detailed content - consult your immediate supervisor.
Recruitment
HR ved IV is a wiki page at Innsida for all departments within the IV Faculty. On this site you can find relevant information such as “anmodning om ansettelse” (request form for hiring), evaluation of applicants, export control and templates for job announcement texts.
Templates for job announcements. It is important to always use these templates, as they are regularly updated.
Recruitment process for PhDs, Postdoctoral Fellows and Research Assistants://
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Other relevant information: User guide: Assessment and recommendation of applicants in JobbNorge
Overview of employees at IBM
HR updates employee information on the websites (Norwegian + English), email lists and IBM Teams.
