Flexible working hours mean you can choose when to start and end your workday within certain limits. If you have flexible working hours, you must register your work time in the Self-Service Portal.

Norsk: Fleksitid

Register working hours| Temaside arbeidstid og fravær

Start and end time of your work day

NTNU has common working hours regulations for employees with flexible working hours. Full-time employees should work 37.5 hours per week, and most have a work schedule from Monday to Friday, 08:00 to 15:00 in summer/15:45 in winter. You can choose to clock in and out at other times within certain limits:

• Core hours: 09:00 a.m. to 2:30 p.m Monday to Friday. You are expected to be at work during this time. If you clock in or out during core hours without registered leave, you will receive an e-mail about incomplete time registration. If you have agreed working hours that start or end during core time, contact the Service Center to change the settings.
• Outer Working Hours: Outer working hours are from 06:00 to 09:00 and from 14:30 to 21:00, Monday to Friday. Within outer working hours, you can choose the start and end of your workday.

Time balance

The flexitime balance in the Self-Service Portal is updated the following night based on work registered:

• Monday to Friday from 06:00 a.m. to 09:00 a.m. and from 2:30 p.m. to 9:00 p.m. (outer working hours)
• Saturday from 07:00 a.m. to 6:00 p.m.

You may enter into a written agreement with your manager to work between 9:00 PM and 11:00 PM if this is something you initiate yourself. You must then notify the Service Center in NTNU Help, and we will open the Self-Service Portal for time registration during this period.

Be aware that it is technically possible to register more than 12 hours on a weekday and more than 5 hours on a Saturday, but it will not be added to your flexitime balance.

Instances where flexible hours are not credited

• From 08:00 a.m. to 09:00 a.m. and from 3:00 p.m. to 3:45 p.m. on work days the week between Christmas and New Year (these hours are already paid)
• If you are absent from work for part of the day due to illness
• During partial sick leave

How to proceed when you take compensatory time off

Time off within core hours: You should agree time off with your superior in advance. If you want time off a full working day or more, you submit an absence request form in the self-service portal to your manager's approval. Select absence type "compensatory time off 920".

If you want time off less than a full working day, you may register this in the time registration itself as "time off part of the day". Then there is no notification to your manager.

Overtime and travel time: Can be time off hour in addition to flexitime after agreement with your manager. Register your request for this absence in the Self service portal by selecting absence type "travel/overtime off 930".

What is transferred to a new calendar year?

• A calendar year is a settlement period. You can transfer up to 50 plus-hours from one year to the next. Anything beyond 50 hours will be automatically deleted without compensation. Therefore, it is important that you make a plan well before the New Year together with your manager for when you will take out your hours.
• You can bring up to minus 10 hours at new year. If you have more than 10 hours, it should be deducted from your salary. It does not happen automatically, but by agreement between you and your manager.
• The balance of travel and overtime is transferred in its entirety to the new year.

Flexitime for termination of position

Plus hours and minus hours shall be completed before the last day in a termination of employment.

Overtime vs flexible hours

Working over time is not the same as flexible hours. If your employer imposes overtime, meaning work in excess of planned working hours, this is overtime according to the Working environment Act § 10-6 and The common provisions § 13 . Go to Overtime for more info.

Flextime does not result in a payment

Plus hours cannot be paid, only time off.

What's the difference between time balance and time quota?

In your absence quota overview in the Self-service portal, you will find:

• Time balance: What you have actually accumulated from plus and minus hours. Your balance is updated nightly and displayed in hours and minutes.
• Time quota: The maximum number of hours you are allowed to take time off during the calendar year (assuming that you have accumulated enough plus hours). Totaling 180 hours per year.
• Overtime/travel time: Can be time off hour by hour as free time, in addition to your Compensatory time balance. This means that you can take out up to 180 hours flextime and also take out accumulated overtime and travel time.
• Your balance is updated nightly and displayed in hours and minutes.

Who has flexible work hours at NTNU?

Most technical-administrative employees. Exceptions include employees

• in managerial positions at the level of department director and higher
• who must perform work at specific times
• who, for other service-related reasons, cannot be included in the flexitime agreement

Academic staff do not register work hours and are not part of the flexitime agreement described on this page.

Individual arrangements

If you have special needs that are not covered within the framework of this special arrangement concerning flexible working hours, it is possible to agree on individual arrangements. This applies regardless of the existence of flexible working hours at your unit. Please contact your manager if this might be be an option for you.

Does your unit consider using flexible working hours?

The condition for entering such an arrangement is that the majority of the employees at your unit wishes to. This should be decided by a vote.

More information to be found in Særavtalen om fleksibel arbeidstid i staten (in Norwegian).

Regulations

Positions with fixed or flexible working hours are subject to terms in The basic agreement for the civil service and are pursuant to The special agreement on flexible working hours in the state. These rules are built into the Self-service portal.

Contact

Use the following contact points for the Service Center.