Sponsored and commission-based activity - BOA - Kunnskapsbasen
Sponsored and commission-based activity - BOA
This page gives a brief description about externally funded projects, and how such projects are handled at NTNU.
Norsk versjon: Bidrags- og oppdragsfinansiert aktivitet – BOA
It is expected that project economists that support project managers have a thorough understanding of the process and are familiar with the rules and regulations relevant for the process. This document is in that respect distributed to all newly hired project economists, as an initial introduction to the process:
Innføring i BOA-prosessen (pdf) (in Norwegian)
What is a project?
A project can be defined as a one-time assignment or an activity with a defined duration and is expected to lead to an agreed upon result. The project or activity is normally described in an agreement that also indicates the resources required for carrying out the project. A project description defines the activities and tasks to be performed and is not linked to specific personnel (e.g. in an application for funding it is the planned work/activities that will be considered most relevant, not who will be working on the project).
NTNU uses the term project for several kinds of activities and across various founders. Below is a brief overview of the framework for projects, dependent on project description and who is funding the project:
Sponsored and commission-based activity (BOA)
Projects where NTNU gets funding from other sources than the grant from the Ministry of Education and Research will normally be defined as either sponsored activities (Bidrag in Norwegian) or commission-based activities (Oppdrag in Norwegian).
Projects where NTNU gets funding from national or international sources, where there is no claim for deliveries (risk transfer). Sponsored activities can be partly financed by own funding from NTNU, but such own funding shall be included in the budget. Sponsored activities shall never generate profits/surplus.
Projects that NTNU undertake against payment from external funders, where there is a claim for counter-performance/risk transfer at the contract signing. The commissioning party must cover all NTNUs direct and indirect costs plus a profit at market level. NTNU needs to be able to prove that all costs have been considered in calculation of the agreed commission.
Governmental grants vs. sponsored and commission-based activities
The Ministry of Education and Research describes the distinction between the governmental grants and sponsored and commission-based activities this way:
Governmental grants: Grants from the Ministry of Education and Research, or grants from other Ministiries according to the National Budget.
Sponsored activities: Grants from directorates or other public institutions, grants from Research Council of Norway (RCN), EU grants, other grants or gifts.
Commission-based activities: Commission-based projects or other income.
For more information, see the Circular F-07-13 in Norwegian (Reglement om statlige universiteter og høgskolers forpliktende samarbeid og erverv av aksjer, translated "Regulations regarding binding collaboration and acquisition of shares by State universities and university colleges").
Your local project economist can help if you have further questions.