A practical guide to NTNUs election system (valgweb), for election administrators.

Norwegian version: Sette opp valg i valgweb

Login

Log on to Valgweb For both voters and election administrators.

Request election administrator privileges

If you will be acting as an election administrator for the first time:

1. Log in to Valgweb (regular NTNU username and password).
2. From the menu > click Become election administrator > click Register.
3. Reload the page. You will now see both "New election"and "All Elections" in the menu.

These privileges allow you to:

• create an election
• edit the elections that you have created
• give access to election results for elections you have created

Important considerations

Before choosing an election date, consider these important facts:

• Valgweb will be offline for one week prior to each semester
• all elections and election results are deleted in week 31 and 52 prior to each semester
• the register of voters is updated each night according to the staff listing in the NTNU payroll and HR-system (DFØ) and the students' study rights (FS). It is not possible to send a complaint on the listing in Valgweb. See Check the register of voters - Knowledge base - NTNU
• the voter's listing in the register of voters will be updated each day a voter log on Valgweb
• the number of candidates or positions can never be adjusted after an election has started
• the election turnout (%) is calculated based on the register of voters on the last day of elections
• there should be two election administrators at each faculty.

We recommend that you subscribe to the the message channel for everyone who works with elections in Innsida.

How to set up an election in the system

Valgweb will give you access to different types of voter registers. Valgweb can thus be used for elections at organizational units, education programmes and campus. It is possible to combine several registers for the same elections. When you select one or more voter registers in valgweb, valgweb will provide information on how many voters that are registered in the register(s) which you have chosen.

Below you will find a a machine translated version of the practical user guide for election administrators which covers (A) how to set up elections (B) add candidates, and (C) download an election report.

Download user guide (pdf machine translated)

Valgweb FAQ

Where should Valgweb administrators log in?

Administrators should use the standard URL for Valgweb and the same Feide-login as regular voters.

What does the administrator role give me access to?

Check the MENU (left) and you will see two extra options: (1) New Election, and (2) All Elections.

Where can administrators access a list of elections?

From the MENU choose “All Elections”. A list of the elections you can administrate can be found under the tab “Elections I have access to”.

The election system does not use organization-based privileges that grant access to elections created by others in your department. If you need access to an election created by someone else, ask the creator to add you as a co-owner. When setting up your election, use the "Access" tab to grant access to others in your committee.

Contact information

Do you need help?

• Valgweb technical errors and system administration: Use NTNU help
• Electoral regulations question: Kristin Wergeland Brekke, HR and HSE Division
• Regulations: NTNU's election regulations
• Register of Voters - students: Department for student administration (kontakt@sa.ntnu.no)
• Register of Voters - employees: Kristin Wergeland Brekke, HR and HSE Division

Last updated on 13 April 2023.