This page shows the procedure for registering a new project in TSD for users at NTNU.

Norsk versjon: TSD - registrere nytt prosjekt

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Status 01.10.2020 TSD form: Each project at NTNU must enter into a separate data processing agreement with UiO when the project requests access to TSD. Processing of personal data requires a more specific agreement than can be entered into with a collective agreement. NTNU works to simplify the ordering for the projects.

Due to the routine of having a separate data processing agreement per project for NTNU, it is apparently the case that each NTNU project must cover the basic license for TSD. This is not the case, but forms from UiO do not distinguish between a data processing agreement and a separate agreement. This is covered by NTNU’s agreement only if youneed a so-called "basic package" (i.e. a project room in TSD without extra storage/memory/etc.).

Before you begin

Be prepared to provide some information about your project and the purpose of using TSD for storage and interaction:

• You must document that the project has submitted a notification/received approval to conduct the research. This may, for example, be from REK, NSD, the Norwegian Data Protection Authority (Datatilsynet) or your local data protection officer (PVO). The dialogue asks for both the reference number and a copy of the message/documentation. (UiO uses the term "ethical approval" to refer to this.)
• If you want the research to be in TSD, but it does not fall under the categories mentioned above, you can upload a letter stating this. An example is if you are going to research data that is considered to be trade secrets, or that for some other reason should be extra well secured.
• UiO's turnaround time to create project rooms is up to 10 working days.

Practical information:

• Find your login to minID (ID-porten), or BankID.
• Have managed the following:
  • FEIDE username
  • E-mail address
  • Phone number
  • Navn on the project
  • End date for the project
  • Person responsible for the research (usually head of department).
• Payment information for the project: NTNU Central pays for the basic package when you request a TSD project room. In the form, however, you must provide payment information that applies to your project (if necessary, check at your department/or similar). This is important, because UiO must invoice any additional costs per project. See UiO's price list for "The Higher Education Sector”.
• For registration, it is recommended to use an updated browser, e.g. Google Chrome or Firefox. Older versions of Internet Explorer are discouraged.
• Sign by pressing "Proceed to Signing" at the end of the form. The document to be signed then becomes visible in the browser. Here it is important to finish signing by pressing the big red button labeled "Sign document". Note that you will now be asked to log in with ID-porten again. This is required to obtain a valid digital signature.
• Once you have received a copy of your signed agreement, this must be archived for collection in ePhorte as described on the Data Processing Agreements (in Norwegian only) page.

Electronic Application

Electronic Application (In Norwegian only)

1. Fill in information about you as a project administrator (first and middle name , last name, FEIDE username (if you have one), your email address and your phone number.
2. Press "Neste side" [Next page]

Submitting Ethical Approval for The Project

If you have research that does not contain personal data, but still has "Confidential"/"Strictly confidential" data, you can alternatively create a letter explaining the need to use TSD and upload it during the dialogue.

1. Choose the institution that has granted ethical approval for the project.
   
   1. NSD or REK are the most common agencies for this at NTNU.
2. Enter reference number from NSD.
3. Upload documentation from the institution from ethical approval for the project.

Then fill in the following:

1. Navn på prosjektet [Name of the project].
2. Kortnavn på prosjektet. [Short name of the project].
3. Prosjektkode [Project code] (max six-letter without æ, ø, å). Note: The text in the form is misleading for the point "Project code". The project code field must contain exactly six letters.
4. Slutt dato for prosjektet End date for the project
5. Oppbevaringsdato for prosjektet [Preservation date for the project].
6. Hvordan representeres identiteten til de inkluderte i prosjektet? [How are the identities of those included represented?]
   1. Direkte identifiserte personopplysninger [Directly identified personal data]
   2. De-identified personal data

Registration of new projects in TSD

Since everyone at NTNU must provide information to the data processing agreement, fill out the form in UiO's application form as follows:

1. Under "Forskningsansvarlig institusjon for prosjektet” [Institution responsible for research for the project], we are listed as " Annen institusjon” [Other institution]
2. Select "UH-sektor” [Higher Education Sector] under "Hvilken sektor hører din institusjon til?” [Which sector does your institution belong to]
3. Write that the Norges Teknisk- Naturvitenskapelige Universitet [Norwegian University of Science and Technology] is “Behandlingsansvarlig” [the Data Controller].

Under point 16 of the contract section, you must specify the contact person at the data controller/”Navn på Forskningsansvarlig” (1).

This will typically be the name of the research manager (usually head of department).

Then confirm signature on behalf of the data controller by ticking the box under “Signatur på vegne av behandlingsansvarlig” (2).

Type "NTNU" in the box under "Name of the institution that purchases TSD services:" (3), and then confirm that you have the authority to enter into this agreement on behalf of the institution (4).

Payment Information

NTNU pays for the basic package when you request a TSD project room.

In the form, however, you must provide payment information that applies to your project (if necessary, check at your department/similar). This is important, because UiO must invoice any additional costs per project.

See UiO's price list for "The higher education sector.

Under "BETALINGS INFORMASJON" [Payment information] fill in:

1) Bestiller-referanse/PO-nr [Purchaser reference /PO No.
2) Postadresse [Postal address]
3) E-postadresse [E-mail address]
4)Organisasjonsnummer [Organisation number]

Then fill in the contact information, i.e., all inquiries regarding the agreement are directed to:

5) Kontaktperson hos Kunden [Contact person at the Customer] (NTNU)
6) Stilling [Position]
7) Telefonnummer [Telephone number]

Under “DEL 4 – ENDRINGER OG TILLEGG TIL AVTALEVILKÅRENE” [PART 4 – CHANGES AND ADDITIONS TO THE TERMS OF THE AGREEMENT], name the contact person for invoicing under «Kontaktperson for fakturering» (8).

Registration of a new project in TSD

This is where you specify whether you need resources that go beyond what a base package includes.

As of 2020, the base package includes:

• Up to 1TB of storage capacity (including backup).
• Operating system (optional)
• No access to compute cluster or database solution.

1) Choose storage for your project: "Mindre enn 1TB" [Less than 1TB], "Mellom 1TB og 10TB" [Between 1TB and 10TB], "Mer enn 10TB" [More than 10TB].

2) Then choose the operating system for the project under “Operativsystem for prosjektet”

3) Press “Neste side” [Next page]

4) Select "Nei" [No] on whether you need access to "Colossus beregningsklynge" [Colossus computational cluster)

5) Select "No" under “Har du behov for PostgreSQL database I prosjektet?» [Do you need PostgreSQL database in your project?]

Note: Regarding Signing

When you press "Gå til signering” [Go to sign], all the information you have filled in is summarized in a document that you must sign electronically. Feel free to download a copy of the agreement. In addition, you will receive the agreement to your electronic mailbox (Digipost or similar)

The agreement is archived for collection in ephorte, as described on the Data Processing Agreements page (in Norwegian only).

Confirm that you have read all the information (1) before pressing "Gå til signering” [Go to sign] (2).

See Also

• Main page TSD - Services for Sensitive Data

Contact

Contact NTNU Hjelp if you have any questions regarding the form.