Employment in temporary academic positions - IE - Kunnskapsbasen
Employment in temporary academic positions - IE
This page provides information about routines for selection and recommendation regarding appointment to PhD and Postdoctoral positions a t the Faculty of Informational Technology and Electrical Engineering (IE).
Norsk versjon: Ansettelser av midlertidige ansatte – IE
HURTIGLENKER:
► Templates for announcements - these are always updated in jobbnorge,ask HR at the faculty for help or click this link: https://i.ntnu.no/wiki/-/wiki/Norsk/Maler+og+veiledninger+for+bruk+av+Jobbnorge
► Examples of interviewguides for the recruitment of PhD candidates: (A); (B); (C)
Work flow
As a
requirement
,
all positions
in the central government
are to be
a
nnounced publicly
. However, an
appointment
to
academic
positions without prior
a
nnounc
ement
may be considered
in exceptional cases
.
See staff regulations
section
3.
for more information
:
i
NTNUs
personalreglement for vitenskapelige stillinger - norsk
i
NTNUs personalreglement for vitenskapelige stillinger - engelsk
When appointing
to educational
positions in
projects financed externally
(
BOA-
positions
?
)
, a simplistic procedur
e regarding the appointment
process
i
s possible.
PhD candidates funded
externally are given
an
agreement of
access
(
?)
and not employment at NTNU, and should
have a minimum
gross
income
of NOK 17 000
per month (
“to cover living expenses”
)
.
i Guidelines for PhD candidates with external funding (norwegian only) .
PhD candidates must qualify for admis sion to one of our PhD-programs, and apply for admission within 3 months
i The Ph.D.-regulations for NTNU with IEs complementary administrative provisions (norwegian) (2018).
Recruitment of temporary academic employees (Ph.D . | Post.Doc ) consist of the following stages :
- Prior to announcement
- Announcement
- Professional evaluation, selection and recommendation
- After recommendation
Detailed workflow for each step is described below. For full scale picture , right click on the figure
1. Prior to announcement
1.1 Prepare the appointment
►
Request potential members for
the
Evaluation C
ommittee
(
advisory
group
) REMEMBER: at
least one female member
►
Prepare
time
schedule
, including time of interview
►
Submit
a draft
describing the appointment project
and instructions for
the
Evaluation C
ommittee (advisory group
)
Formal
requirements
:
- 5 years of higher education
(
BSC and MSC
)
or education equal to
(
300 ECTS
)
,
- If an integrated PhD
course is
applicable
to master students at NTNU,
this should be
communicated in the announcement text.
- Grade
requirements
are
B or
higher
(
based
on
NTNU’s
scale
)
excel
mal med utregningsmetode
av 3+2 utdanning ved NTNU,
kan modifiseres etter behov.
- Education is to be
documented by diploma supplement (in English and including a
description of the
educational system
)
or
equivalent. This
should
accompany the application
.
International Relations
require Chinese
diplomas to be verified
using
CHSI
.
The NTNU Office of
International Relations
will evaluate
international
degrees and diplomas
(?)
, please contact
:
Stein
Runar
Olsen
or
Rita Kumar
.
Language requirements
:
Language
skill requirements
can be promoted in the
announcement text, commonly with a
request
to
document these
. For e
xample:
Applicants who do not
master a Scandinavian language must provide evidence of good
English language skills, written and spoken. The following
tests can be used as such documentation: TOEFL, IELTS or
Cambridge Certificate in Advanced English (CAE) or Cambridge
Certificate of Proficiency in English (CPE).
Minimum scores are: TOEFL:
600 (paper-based test), 92 (Internet-based test); IELTS: 6.5,
with no section lower than 5.5 (only Academic IELTS test
accepted); CAE/CPE: grade B or A.
(In extraordinary
circumstances, formal documentation of language skills can be
relinquished. In such cases, the candidate’s language skills
will be assessed in a personal interview).
Regulations
for transfer of knowledge
:
These regulations
require
educational institutions
to carry out a specific evaluation on PhD candidates,
post-doctoral candidates and temporary researchers
within
several
fields of expertise
at NTNU
(?)
.
When
appointin
g
to positions
or
enroll
students
within sensitive fields of
study, an extended background check must be conducted on
candidates from countries associated with concern.
i
Export
control (Norwegian)
;
i
Guidelines
for control on transfer of
knowledge (Norwegian)
I
For questions regarding
defined sensitive
fields of study
(?)
at the IE-faculty and an
extended background check (
including
guidelines
for such
),
contact the faculty’
s HR-department.
In activity where
ITAR/EAR
(International Traffic in
Arms Regulations / Export Administration Regulations)
is relevant
,
stricter rules for tran
s
fer of knowledge will apply
.
This is relevant for
certain fields of study
at the IE-faculty
.
Example o
f
phrasing in announcement text
:
The research of this project has civilian objectives. However, equipment restricted by export licenses and ITAR (International Traffic in Arms Regulations) is being used in this research area. Applicants that are citizens of Norway, NATO countries, Australia, Japan, New Zealand, or Sweden are eligible. Other applicants should provide evidence of eligibility to use such equipment for their application to be considered.
1.2. Prepare announcement
-
Template with st
andardiz
ed announcement text
(a
lways up to date in
JobbNorge):
► English ( "maler og veiledninger for bruk av Jobbnorge")
i Important information for anyone announcing vacancies i n JobbN orge
2. Announcement
2.1 Register ans publish vacant position:
An HR-representative
will announce t
he vacant position
using the
webportal
Jo
b
bNorge/Euraxess
, and
grant
access
to
Head of Office and the
contact person listed
.
A
cademic communities
are also urged
to communicate the vacant
position within their professional networks
, e.g. LinkedIn,
ResearchGate etc.
2.2 Expiry of application deadline
When the application deadline is reac h ed and the list of applicants is ready, an extended version of the list is sent to the faculty’s contact person as soon as possible.
Members of the
Evaluation C
ommit
t
ee
(
advis
ory group) must read
and fill out a
declaration of impartiality
to
assist in the
appointment procedure:
i
Habilitetserklæring
-
norsk
/
Declaration of impartiality
-
english
,
Habilitetserklæring
- norsk / Habilitetserklæring
- engelsk
- Convey information to applicants by application deadline (expected tim e schedule) . Upon request HR do, prior to sending out the public listing of applicants, conduct a control regarding possible requests for bring exempted fr om this list . This will be evaluated according to the Freedom of Information Act: Offentleglova § 25
3. PROFESSIONAL EVALUATION, SELECTION AND RECOMMENDATION
3.1 Professional evaluation
- Criteria for evaluation should be listed in the announcement text.
3.2 Preparation of interview
► Examples of interview guides for the recruitment of PhD candidates: (A); (B); (C)
3.3 Prepare recommendation based on evaluation report , interview and reference check
►
Formal
qualifications
must be
assessed
in
writing
by
NTNU's
international
section
or
scientifically
employed
at NTNU
with
very
good
knowledge
of
the
education
system and
the
educational
institution
of
the
applicant
.
Written
documented
assessment
must be
available.
Contact
persons at international sections are:
Stein
Runar Olsen
eller
Rita Kumar
.
► Special assessment of equivalent education is given by written assessment from the department (head of department / program council leader) to the faculty at the Vice Dean of Research.
► Applicants with a weaker grade background may be admitted to the doctoral program if it is documented that the candidate has relevant work experience and / or publishable scientific work (peer reviewed ). The department (head of department / program council leader) must document that the candidate is particularly suitable for a PhD education , and the faculty (vice- dean of research / committee for research and research education ) makes decisions about appointments .
► Template - evaluation report
3.4 Behandle innstilling
- Kvalitetssikring av HR, Fakultetet
- Likestillingsvurdering
- Saksframelgg for ansettelsesutvalget (AU)
- Ansettelesesutvalgets vedtak
4. Etter innstilling
- Håndtere tilbud og forberede midlertidig ansettelse (fastsette
startdato) og opptak til ph.d.-studiet.
► Prosjektleder/foreslåtte hovedveileder igangsetter opptak til ph.d.-studiet i samarbeid med kandidat (og i parallell innhente ph.d.-avtale og fullstendig forskningsplan). - Håndtere avslag