Administrative support at IMA - Kunnskapsbasen
Administrative support at IMA
On this page you find information on who might help you in various administrative areas at the Department of Materials Science and Engineering (IMA).
For other administrative information, routines etc see Practical guide to IMA
Head of administration
- Overall management and coordination of the administrative support to IMA
- Strategic support to head of department and department management group
Human resources (HR)
NTNU Servicecenter is a counseling service for all employees at NTNU. Please contact the Service Center for questions regarding salary, vacation, sick leave, travel expenses, working hours etc.
HR tasks at IMA:
- Contract administration, extensions
- Onboarding
- General personnel management
- Support to head of department in the HR area
- Recruitment (PhDs, PDs and researchers)
Sølvi Seljeflot (NV Faculty adm)
- Recruitment (research assistants, student assistants)
Phd education
Elin Synnøve Isaksen Kaasen and Vibece Falch-Larsen
- Administration of PhD candidates
- Admission PhD programme
- PhD agreements
- Public defense administration
- Cristin contact person (Elin Synnøve Isaksen Kaasen)
IMA's interpretation of PhD regulations
There are two email lists which send correspondence for the PhD programme to the correct persons.
- For admission documents ONLY (application for admission): phd-admission@material.ntnu.no
[ please do not use this email for anything else than application documents, because several persons have access to this ] - For general enquiries: phd.inquiries@material.ntnu.no
Economy
BOA/EXTERNAL FUNDING:
Sebastian Stixrud and Live Bjørndal Skaar
- Budget
- Reporting and support project leaders in monitoring projects
- BookitLab (admitting user external funded projects)
INTERNAL PROJECTS:
- Budget
- Reporting and support project leaders in monitoring projects
- BookitLab (admitting user internal funded projects)
- Invoice administration
- Incoming invoice administration
Research funding/project development
- National funding opportunities
- Advice on proposal development
- Management of project portfolio
- Contract quality control
Student administration
MASTER PROGRAMS AND BACHELOR PROGRAMS:
- Admission
- Education plans (KASPER)
- Exchange possibilities and career opportunities
- Specialization project/master thesis and master's agreement/standard agreement
- Study environment
- Study spaces/reading rooms
- Course evaluation - EpN (Online Course Planner)
- Blackboard
- Course schedules (Timeplan) - bachelor and master - Sigurd Madsen, NV Faculty adm.
EXAMS AND ASSESSMENTS
Camilla Grønli and Jonathan Frønes
- Exams administration
- Explanation of grades and grade appeals
- Renumeration/honorarium to sensors
- Blackboard
Centre administration
- Administrative coordination of SFI PhysMet
- Administrative coordination of the national infrastructure MiMaC