Practical guide...

Administrative support at IMA

On this page you find information on who might help you in various administrative areas at the Department of Materials Science and Engineering (IMA).

For other administrative information, routines etc see Practical guide to IMA

Head of administration

Vidar Broholm

  • Overall management and coordination of the administrative support to IMA
  • Strategic support to head of department and department management group

Human resources (HR)

NTNU Servicecenter is a counseling service for all employees at NTNU. Please contact the Service Center for questions regarding salary, vacation, sick leave, travel expenses, working hours etc.

HR tasks at IMA:

Hilde Martinsen Nordø

  • Contract administration, extensions
  • Onboarding
  • General personnel management
  • Support to head of department in the HR area

Marie Kristiansen

  • Recruitment (PhDs, PDs and researchers)

Sølvi Seljeflot (NV Faculty adm)

  • Recruitment (research assistants, student assistants)

Phd education

Elin Synnøve Isaksen Kaasen and Vibece Falch-Larsen

  • Administration of PhD candidates
  • Admission PhD programme
  • PhD agreements
  • Public defense administration
  • Cristin contact person (Elin Synnøve Isaksen Kaasen)

IMA's interpretation of PhD regulations

There are two email lists which send correspondence for the PhD programme to the correct persons.



Sebastian Stixrud and Live Bjørndal Skaar

  • Budget
  • Reporting and support project leaders in monitoring projects
  • BookitLab (admitting user external funded projects)


Anne-Grethe Nielsen

  • Budget
  • Reporting and support project leaders in monitoring projects
  • BookitLab (admitting user internal funded projects)
  • Invoice administration

Finn Robert Müller

  • Incoming invoice administration

Research funding/project development

Marianne Lenes

  • National funding opportunities
  • Advice on proposal development
  • Management of project portfolio
  • Contract quality control

Student administration


Andreas Fjeldstad

  • Admission
  • Education plans (KASPER)
  • Exchange possibilities and career opportunities
  • Specialization project/master thesis and master's agreement/standard agreement
  • Study environment
  • Study spaces/reading rooms
  • Course evaluation - EpN (Online Course Planner)
  • Blackboard
  • Course schedules (Timeplan) - bachelor and master - Sigurd Madsen, NV Faculty adm.


Camilla Grønli and Jonathan Frønes

  • Exams administration
  • Explanation of grades and grade appeals
  • Renumeration/honorarium to sensors
  • Blackboard

Centre administration

Kari Håland

  • Administrative coordination of SFI PhysMet
  • Administrative coordination of the national infrastructure MiMaC