Administrative support at IMA - Kunnskapsbasen
Practical guide...
Administrative support at IMA
On this page you find information on who might help you in various administrative areas at the Department of Materials Science and Engineering (IMA).
For other administrative information, routines etc see Practical guide to IMA
Head of administration
- Overall management and coordination of the administrative support to IMA
- Strategic support to head of department and department management group
Human resources (HR)
NTNU Servicecenter is a counseling service for all employees at NTNU. Please contact the Service Center for questions regarding salary, vacation, sick leave, travel expenses, working hours etc.
HR tasks at IMA:
- Recruitment (research assistants, student assistants)
- Contract administration, extensions
- Onboarding
- General personnel management
- Support to head of department in the HR area
- Recruitment (PhDs, PDs and researcher)
Phd education
Elin Synnøve Isaksen Kaasen and
- Administration of PhD candidates
- Admission PhD programme
- PhD agreements
- Public defense administration
- Cristin contact person (Elin Synnøve Isaksen Kaasen)
IMA's interpretation of PhD regulations
There are two email lists which send correspondence for the PhD programme to the correct persons.
- For admission documents ONLY (application for admission): phd-admission@material.ntnu.no
[ please do not use this email for anything else than application documents, because several persons have access to this ] - For general enquiries: phd.inquiries@material.ntnu.no
Economy
BOA/EXTERNAL FUNDING:
- Budget
- Reporting and support project leaders in monitoring projects
- BookitLab (admitting user external funded projects)
INTERNAL PROJECTS:
- Budget
- Reporting and support project leaders in monitoring projects
- BookitLab (admitting user internal funded projects)
- Invoice administration
- Incoming invoice administration
Research funding/project development
- National funding opportunities
- Advice on proposal development
- Management of project portfolio
- Contract quality control
Student administration
MASTER PROGRAMS:
- Admission
- Education plans (KASPER)
- Exchange possibilities and career opportunities
- Specialization project/master thesis and master's agreement/standard agreement
- Study environment
- Study spaces/reading rooms
BACHELOR PROGRAMS
- Course schedules (Timeplan) - bachelor and master
- Education plans (KASPER)
- Exchange possibilities and career opportunities
- Study environment
- Course evaluation - EpN (Online Course Planner). Bachelor and master
- Blackboard
EXAMS AND ASSESSMENTS
- Exams administration
- Explanation of grades and grade appeals
- Renumeration/honorarium to sensors
- Blackboard
Centre administration
- Administrative coordination of SFI Metal Production and SFI PhysMet
- Administrative coordination of the national infrastructure MiMaC
