Simplified procedure for procurements under NOK 100,000 excluding VAT

Individual purchases under NOK 100,000 (excluding VAT), that are not covered by an existing framework agreement or other contract, can be made at NTNU's various units.

If the purchase is something bought frequently, ongoing, or recurring, it is the annual value that should be taken into account.

If the annual value is equal to or exceeds NOK 100,000 excluding VAT, please contact your local procurement adviser or submit the requirement through this form (in Norwegian).

Obtaining quotations

The process initiatior can carry out the procurement, and must ensure competition to the greatest extent possible:

1. In case of doubt regarding the process initatior's impartiality, the unit's requisitioner or purchaser should be contacted for follow-up and handling.
2. Provide a brief description of what needs to be purchased and specifications of the goods or service.
3. Research the market and solicit offers, if possible from three suppliers, to obtain prices and information on delivery- and warranty conditions.
4. Offers can be obtained in various ways:
   • Through online searches
   • Via telephone
   • Via email
5. Select the offer/supplier that is most suitable, based on factors such as price, quality, and environmental considerations.
6. When the inquiries have been formal, feedback should be provided to the suppliers regarding the outcome of the purchase.
7. Place the order according to the routine and attach any relevant offer if applicable.

The higher the value and complexity, the more important it is to have written documentation. In such cases, NTNU's general contract terms should be used when soliciting offers.

Example on an email requesting quotation with our contract terms included:

NTNU is seeking quotations for [insert description and requirements].

The price quotation must include delivery to our premises DDP Incoterms 2020 excluding VAT, to the address: [insert address]. The price should include a warranty of at least 2 years. Attached are NTNU's general contract terms. We request that offers be submitted to us by xx.xx.xxxx.

Contact

If you have any questions, please contact your local purchaser or requisitioner.

For further questions or advice, please contact your local procurement adviser or a procurement adviser in the Procurement and Purchasing Section.