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Intro (File storage and collaboration)

File storage

How should I store my files?

NTNU provides several solutions for file storage, sharing and collaboration.

Are you going to work with research data? See own data storage guide

There are three important factors you must consider when choosing storage method.

3 important principles

1

What are you going to store?

Think about the type of file/information you are going to save.

2

Consider other features

Consider other needs, such as access control, sharing, backup, and collaboration.

 

3

Who will see the information?

Consider whether what you are going to store, process or share needs protection. Is the information Open, Internal, Confidential or Strictly Confidential?

Confidentiality Assessment

Storage services

A simplified overview of selected storage solutions with an emphasis on features and security.

OneDrive

Features

  • Save files with backup
  • Collaborate and share files with others
  • Synchronise to and from your own computer, mobile and tablet
  • Work in documents simultaneously

Can be used for:

🟢 Open information

🟡 Internal information

🔴 Confidential information*

About OneDrive

Teams

Features

  • Save files with backup
  • Collaborate and share files with others
  • Work in documents simultaneously

Can be used for:

🟢 Open information

🟡 Internal information

🔴 Confidential information*

About Teams

Personal file area M:

Features

  • Save files with backup

Can be used for:

🟢 Open information

🟡 Internal information

🔴 Confidential information*

⚫ Strictly Confidential information*

About M:

Shared file area T:

Features

  • Save shared files with backup
  • Access to shared file areas is controlled according to which unit the employee belongs to
  • Option to grant access to shared file areas to other students and staff

Can be used for:

🟢 Open information

🟡 Internal information

About T:

* You must use encryption for Confidential and Strictly Confidential information. Read about how to encrypt Microsoft 365 documents or other files with 7-Zip.