This page applies to all NTNU-owned and leased buildings and outdoor areas, and covers:

• Rules for events and link to the application form
• Use of alcohol on campus
• Borrowing of areas
• Use of teaching rooms, meeting rooms and study halls
• General rules concerning safety, fire, storage, equipment, smoking, parking, etc.

2.1 Quick guide – When are you required to apply?

You must apply if you:

• Will serve or consume alcohol
• Will eat or serve food in teaching rooms
• Plan larger barbecue activities.

Submit your application well in advance, at least a couple of days before the event.

If the above does not apply, it is usually enough to book a room and follow the rules for NTNU rooms and areas.
 

2.2 How to Apply

Trondheim: Use the form Apply for an event – NTNU i Trondheim

Exceptions:

• St. Olav's premises → contact eiendom@stolav.no. Alcohol is not permitted in Øya Health Centre.
• Glassgården, the Maker Space and the U1 Event Area in the Science Building cannot be booked. These are open learning areas for everyone.

Ålesund: Use this NTNU Help form

2.3 Application requirements

• Number of participants (events with more than 50 participants require a risk assessment to be attached)
• Description of the event
• Contact information for both a sober responsible person and a sober clean-up responsible person
• Time and duration
• Need for access outside normal working hours
• Confirmation that the rules have been understood
• The room must also be booked separately

2.4 Responsibilities, security personnel, safety and cleaning

• A sober responsible person must be present
• For events with over 50 participants, multiple sober responsible persons are required. For example, 100 participants require at least three sober stewards.
• The clean-up responsible person must reset furniture, collect waste, handle empty bottles or cans, and clean up spills during the event. Major incidents must be reported using E-custodian.
• The organiser must maintain fire safety, escape routes and access control
• Additional security/cleaning may be required and must be paid for by the organiser
• If an event needs dedicated security, agree on arrangements before approving the application. The organiser must pay for the security measures.
• Costs related to fire brigade call-outs will be charged to the organiser
• Events must end no later than 02:00

2.5 Alcohol regulations (summary)

• Alcohol in bookable teaching rooms requires a serving licence from Trondheim Municipality
• Alcohol is not permitted outdoors on campus or in shared corridors
• Alcohol consumption is not permitted before 16:00 on campus
• Apply for a serving licence at least one week before the event
• Line associations and student societies must apply to NTNU to serve alcohol on their own premises. Divisions and departments must do the same for their own areas. In these cases, a municipal licence is not needed.
• Violations may result in claims for damages and exclusion

2.6 Food and drink in teaching rooms

* All food and drink in teaching rooms requires approval. Alcohol requires both a licence and NTNU approval.
 

2.7 Barbecuing, fireworks and food trucks

Barbecuing:

• At least 8 metres from buildings
• Disposable barbecues are not permitted
• Larger activities require an application

Fireworks:

• Require application including police and fire service permissions
• A risk assessment must be attached
• A map showing safety zones must also be attached

Food trucks:

• Apply via contact@eiendom.ntnu.no
• Describe concept, sustainability, and infrastructure needs
• Limited number of spaces (4 at Gløshaugen)
• Rent: NOK 12,000/year
• Requires documentation from the Norwegian Food Safety Authority + vehicle certificate

2.8 Advertising, stalls and banner spaces

• External parties may not advertise in or near NTNU buildings. The exception is for company presentations that offer students jobs.
• Events organised by external organisations or businesses that require participants to pay a conference fee or similar are not permitted.
• Stall and banner spaces are booked via a dedicated page with maps
• It is not permitted to reserve stall spaces for marketing or product promotion 
• Notices and posters may only be placed on approved noticeboards. These may also be used by external parties

2.9 Who can apply to borrow areas and permitted purposes 

Who can apply:

• Employees and students
• Faculties, departments and divisons

Permitted purposes: Must be related to NTNU’s core activities: education, research, artistic development, innovation and dissemination.

Not permitted:

* Private events such as weddings, confirmations, and other events.
* Gambling (poker, etc.)
 

3.1 Booking

• After the timetable has been set, all students and staff may book teaching rooms via NTNU’s NTNUs room reservation system.
• Meeting rooms are booked through Outlook or webmail.
• Rooms used for teaching cannot be hired for private use.
• You must use the room within 15 minutes to keep your reservation. If you do not, it may be used by others.

3.2 Responsibility

• The person who booked the room or the designated user is responsible and must be present
• Maximum room capacity must not be exceeded

3.3 Order and cleaning

• Rooms must be left tidy
• Additional cleaning must be arranged via E-custodian. The same applies in case of accidents or damaged property – report incidents to E-costodian.
• The room must be ready for locking no later than 24:00

3.4 Food and drink

• Food and drink in teaching rooms as part of an event requires an application (see section 2).
• Eating simple dry food or your packed lunch does not require an application.

3.5 Technical equipment

• It is not permitted to modify AV equipment or computer equipment beyond normal use.
• Requests for additional equipment must be submitted to the AV Service via NTNU Help no later than the day before the activity.

3.6 Cancellation

Cancellations must be made through the room booking system or via NTNU Help.

• Shared study halls may be used by registered NTNU students
• Study halls are for reading and study-related work only
• Study halls are open all day and night unless the building is locked and students cannot enter.
• A study place may be held for up to one hour while absent. Leave a note with the time when you left.
• Silence must be maintained. Computer sound must be turned off.
• Kettles, coffee makers and similar appliances must not be used in study halls. Dry snacks and cold or hot drinks may be consumed.
• Take all personal belongings with you when leaving. Items left behind will be removed.
• Take care of your valuables.

• The teacher or person in charge of the room is responsible for ensuring it is evacuated in case of fire
• The responsible person must know escape routes before starting teaching or activities. Room signs show escape routes.
• The responsible person must ensure that the number of persons in the room does not exceed the permitted limit (posted in the room)
• Use of smoke, gas or other substances that may cause fire risk or trigger alarms must be approved in advance by the building's team leader.
• Also see web page on fire safety at NTNU

6.1 Electrical items, gas and fire

• Small electrical appliances may only be used in kitchen areas. They must not be used in study halls, offices, or other areas.
  A timer must always be installed on the wall when using such appliances.
•  Waffle irons and other equipment that create cooking fumes may be used only in approved areas with ventilation. This also includes pizza ovens, microwaves, and similar appliances.
• No portable heaters without approval
• Extension cords must not be used as permanent installations (fire risk)
• Mobile chargers must be unplugged when not in use
• Candles are not permitted (exception: memorial gatherings)
• Use and storage of chemicals and gases must follow applicable regulations, including risk assessment.
• Barbecuing must be at least 8 metres from buildings, on sand/stone/asphalt. The grill must be monitored until it is cool. Disposable grills are prohibited. The area must be cleaned afterwards.
• Fabrics and furniture used in NTNU buildings must be fire-retardant.
• Charging lithium-ion batteries is not permitted in offices, open-plan offices, common rooms or escape routes. See the procedure for charging lithium-ion batteries for e‑bikes and scooters

6.2 Animals

• Animals must not be brought into NTNU-owned or leased buildings
• Exceptions: assistance dogs for persons with disabilities and animals used for NTNU research/teaching

6.3 Escape routes

• All users must familiarise themselves with escape routes
• Escape routes and their signage must not be blocked
• Escape routes must be kept clear and not used for storage

6.4 Common and outdoor areas

• You must apply to the Property Division before making permanent changes to common or outdoor areas. This includes furniture, displays, vending machines, or advertising signs. The process applies inside and outside. Forms and instructions are on the “Alterations of premises” web page (In Norwegian). The process applies inside and outside.
• The Property Division does not allow identity markers, display cases, installations or monuments belonging to a single student group in shared indoor or outdoor spaces
• Temporary changes (decorations, advertising signs) also require application to NTNU Property Division.

6.5 Decorations and balloons

Decorations, balloons or balloon drops are not permitted in stairways or escape routes (fire safety).

6.6 Disabling fire detectors

Must follow NTNU's procedyre for detector deactivation.

6.7 Notices and posters

May only be placed on approved noticeboards (also available to external parties)

6.8 Storage

• Temporary storage in shared areas is not permitted and will be removed
• Storage of private belongings in NTNU buildings is prohibited
• Nothing may be stored within 50 cm of sprinkler heads
• Nothing may be placed in front of fuse boxes, distribution boards or fire safety equipment
• Technical rooms may not be used for storage unless agreed with the Property Division

6.9 Waste sorting

Waste must be sorted. More information is available on the web page about waste

6.10 Overnight stays

Overnight stays in NTNU buildings are not permitted (exceptions: residences and field stations).

6.11 Parking

• Parking only in marked spaces
• Idling is prohibited
• Private cars inside NTNU-owned or leased buildings are prohibited
• More information on parking

6.12 Smoking

• NTNU campuses are public facilities and must be smoke-free indoors and generally outdoors as well
• All entrances and adjacent walkways must be smoke-free. No one should be exposed to smoke when entering buildings. Smoking is not permitted within 15 metres of building walls.

6.13 Bicycle parking

• Bicycles may only be parked in designated indoor/outdoor bicycle parking areas. Bikes parked elsewhere will be removed.
• * See the procedure for charging lithium-ion batteries for e-bikes and scooters

Contact

• Borrowing areas / events / food trucks / stall spaces: Property Division via NTNU Help
• Teaching rooms, meeting rooms, study halls: Division for Education via NTNU Hjelp

About these guidelines

• Ordinary rules for use of areas (2017)
• Borrowing of premises (2012)
• Rules for use of rooms – teaching rooms, meeting rooms and study halls