Approve and administrate the master agreement - for employees - Kunnskapsbasen
Approve and administrate the master agreement - for employees
Norsk versjon: Godkjenne og administrere masteravtale - for ansatte
A master's agreement is an agreement between a master's student, the supervisor and the department. Master's agreements at NTNU are approved digitally. This user guide shows how to view and approve the agreement. Students are asked to follow this link for information about how to submit a master's agreement. The user guide can also be used by supervisors to understand what the student is asked to include in the agreement.
NTNU is changing the foundation of this system on the 10th of November 2020. The approvals will still be handeled in the same Power Automate Flow. However, the content will flow from a new list. This will improve the functionality in Power Automate.
- Role 1. The student: The student logs in through Feide, fills in the agreement, approves the terms of agreement and digitally submits the agreement. When the student fills in the agreement, the supervisor is connected to the student and the agreement.
- Role 2. Supervisor: As described, the student connects the supervisor to the agreement. The supervisor will receive an email with a link to the approval form. It is in the supervisor’s power to either reject or approve the agreement. The rejected agreement will be sent back to the student and it is up to the student to draft a new agreement. THe supervisor’s name will be written on the agreement.
- Role 3. Department approval: When the supervisor has approved an agreement, the department will be notified. This happens every wednesday if there are agreements ready for approval. It is possible to approve, or reject, any agreement before the notice has arrived. When the department has given it’s approval, the agreement is valid, and the person responsible for approving will have their name on the agreement.
- Digital approval is not available for external actors. This affects the students who enters into a standard agreement for collaboration with external organisations or actors. The student will in this case be asked to retrieve this agreement, and provide a written signature before handing it back to the department.
As a supervisor, you should follow the same quidelines, although there are some uances that differ for supervisors and approvers at the institute.
- You will receive an email indicating that an agreement is ready for approval, along with guidance on where to find and approve the agreement
- You can find Teams Approvals by going ubfo Teams and clicking on the three dots in the left corner
- When you go into Teams Approvals, you will see the agreements that need to be approved, have been approved, or rejected
- When you receive a new agreement, click on it to read it. You will then have the option to approve or reject the agreement, as well as write a comment to the student if necessary
- If you need to reject the agreement, it will be sent back to the student for review, and the student will need to resend the agreement with changes
The supervisor needs to have a valid NTNU account to access the agreement. If so, they will then receive the agreement for approval in Teams Approvals when they are logged into Teams with their NTNU account.
If the supervisor does not have an NTNU account, a guest user must be created
Questions?
Any questions should be directed at your Department, or to user support at NTNU (orakeltjenesten - NTNU help)
