Information about your rights and obligations as concerns illness or leave of absence as a PhD-candidate at NTNU.

Norsk versjon - Sykdom og permisjon

Topic page about Illness and sick leave | Topic page about PhD planning | Pages labelled with PhD

Research fellow at NTNU

If you are employed at NTNU, the same general rules for illness and leaves of absence apply to you as they do for other employees. Additionally your employment is governed by the following regulations:

• Required duties and employment conditions of PhD research fellows at NTNU (in Norwegian)
• Terms and conditions of employment for the posts of post-doctoral research fellow, research fellow, research assistant and resident (official version only available in Norwegian)

It is important to report any sick leave to your immediate manager from the first day. This applies to any absence related to your own or your child’s illness.

Unpaid lawful absence usually grants an extension from the first day.

If you have parental leave, you can still attend classes and take exams in courses that are to be included in your coursework component or other academic training.

Voluntary leave of absence

You may be granted leave of absence to enter short-term temporary teaching and research posts, overseas fellowships and the like as long as it doesn't delay your doctoral project with more than six months. This is not a right and will be decided on case-by-case basis by the appointing body. Your supervisor must confirm that the leave is academically justifiable, and the Head of the Department must approve it in terms of staff and the department's financial situation.

PhD-candidate at NTNU

If you are not employed at NTNU, you still need to inform NTNU about any illness or leave of absence that may be grounds for an extension. This must be documented. Generally, for illness and leaves of absence regulated by law or contract, NTNU will grant you an extension that matches the one from your employer. f your employer grants you leave of absence, you should also apply for a leave of absence from your PhD-studies.

If you have parental leave, you may still attend classes and take exams in courses that are to be included in your coursework component or other academic training.

After the end of your funding period

The maximum period of study is six years, excluding leaves of absence, lengthy periods of illness and required duties. It is therefore important that you report and document any lengthy illness and leaves of absence regulated by law or contract, even after the end of your funding. You will not be granted further extension if you do not document these delays. It is your responsibility to keep NTNU informed of any cause for extensions or you may be terminated from the program due to the length of study.