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Guidelines for physical attendance on campus

Norsk versjon: Retningslinjer for besøk og oppmøte på campus

Topic page about HSE

General requirements

The government has updated the national rules for infection control, in effect from midnight at the beginning of 14 January. See The Norwegian Government is easing measures and Studenter kan igjen ha fysisk undervisning (Students can again take part in classes in person - link in Norwegian) (regjeringen.no).

The basic measures to prevent infection are still the most important and the most effective:

  • Stay at home when you are ill, have new-onset respiratory symptoms or suspect that you may have Covid-19.
  • Keep a distance of at least 1 metre from others.
  • Maintain good hand hygiene by washing your hands or using hand sanitizer.

Face masks must be worn where there are a lot of people and/or it is difficult to keep a distance of 1 metre, for example in entrance areas, mingling spaces, lifts, indoor events, libraries, museums, and some work and teaching situations. Free face masks are available at the entrances of most buildings.

Special requirements

Sickness absence, isolation and quarantine

Sickness absence

Sickness absence

  • See [[https://i.ntnu.no/wiki/-/wiki/Norsk/Sykefrav%C3%A6r|Report absence due to illness in the usual way]].

Rules for isolation and quarantine

  • See [[https://www.helsenorge.no/koronavirus/karantene-og-isolasjon/|Quarantine and isolation due to the coronavirus]] (helsenorge.no) for further information about the rules for isolation and quarantine.

What to do if you develop new respiratory symptoms (x)

(x) Fever, cough, sore throat, loss of sense of smell and/or taste, feeling unwell in general.

See *What should you do if you have newly-arisen respiratory tract symptoms?* (fhi.no) [This page is updated regularly].

Working from home

With the opportunity for more in-person teaching, more employees will need to go to work in person, even though working from home is still the main rule. Managers must assess the needs for staff to be present on campus, while taking care of measures to prevent infection. There are general exceptions to the main rule for some groups:

  • Staff with research and teaching duties that require them to be on campus.
  • Staff who work in workshops, laboratories, cleaning services, and facilities management.
  • Staff who have problems in working from home because of factors related to their work environment.

Teaching

Teaching in auditoriums

  • The maximum number of participants depends on the capacity of the auditorium. Up to 50% of the auditorium's capacity can be used, up to 200 people. 1 meter distance must be observed. Mouthpieces should be used when it is not possible to keep a minimum distance of 1 meter. If you exceed 200 people, see rules for indoor events with designated seating (section on Events).

Smaller groups / solving assignments and exercises / seminars in classrooms

  • Should be limited to a maximum of 30 people with 1-metre distancing. Exemption from the distancing recommendation is possible where this is necessary in order to conduct the class.

Choose a venue with good ventilation, which may well be combined with windows and/or doors that can be opened for additional fresh air. Other general measures to prevent infection are to be followed.

Events

  • Use of alcohol on NTNU’s premises is not permitted.
  • Social gatherings and events must be limited.
  • Limit the number of close contacts.
  • Face masks must be used at indoor events if it is impossible to keep a distance of 1 metre at all times.

A person or organization must be designated with responsibilities that include:

  • conducting a specific assessment of the event, based on factors including the local infection situation, the content of the event and the potential for ensuring good infection control.
  • ensuring compliance with measures to prevent infection during the event.
  • making sure that a record is kept of everyone who is present at an indoor event, to make it possible to assist the municipality if there is any need for contact tracing later under Section 3-6 of the Act relating to control of communicable diseases (smittevernloven). The people attending must be informed about who the organizer is, who can be contacted with questions about infection control, that a record of participants will be kept and how long the record will be stored. The record of participants with their telephone numbers must be stored securely and deleted after 14 days.

Restrictions on the number of participants

  • Indoor events without designated seating:  30
  • Indoor events with designated seating: 1500 (maximum 50% of the room's capacity).
    • At events where more than 200 people are present at the same time, those present must be distributed in cohorts of up to 200 people. There must always be at least two meters distance between the cohorts.
      • The organizer must ensure that the cohorts have separate toilet facilities, changing rooms and possibly catering.
      • It is assumed that the event is subject to infection control and proper operation. Organizers who plan for more than 200 in the audience, must prepare a written plan for how proper infection control is to be maintained at the place where the event is carried out.

See Chapter 5 of the Covid-19 Regulations (link in Norwegian) for more details.

Also follow NTNU’s standard regulations for campus use:

  • [[https://i.ntnu.no/wiki/-/wiki/Norsk/ordin%c3%a6re+regler+for+bruk+av+arealer|Area regulations]]
  • [[https://i.ntnu.no/wiki/-/wiki/Norsk/l%c3%a5n+av+lokaler|Short-term booking of campus areas ]]

Private gatherings

Private gatherings are social events for a limited group.

  • A maximum of 30 people can meet at private gatherings at a public venue or in a hired or borrowed venue. Outdoors, the maximum is 50 people.
  • Indoor audiences must use face masks.

Other events

See Section 13a of the COVID-19 Regulations for an overview of the number of participants allowed. Such events are public.

Organized sports, cultural and leisure activities

Organized leisure activities are not defined as events, cf. the covid-19 regulations § 13. The recommended number of participants in indoor leisure activities for adults is a maximum of 20 with a distance of 1 meter. For certain types of activity, separate infection control guides have been prepared that must be followed. See Organiserte idretts-, kultur- og fritidsaktiviteter for further details (Organized sports, culture and leisure activities - link in Norwegian) (helsedirektoratet.no).

Employees who need adaptive measures or support services

The employer must create the conditions for a fully satisfactory physical working environment in the workplace, including ventilation, cleaning, facilities for hand hygiene and enough space to carry out tasks safely. The risk of each individual work situation must be assessed. Measures are considered and implemented based on the risk assessment. Employees with reduced capacity for work may need workplace adaptations. See Tilrettelegging av arbeidet (workplace adaptations) (arbeidstilsynet.no). Examples of additional measures with regard to Covid-19 include the use of personal protective equipment or physical shielding. See Coronavirus – facts, advice and measures (fhi.no)

Ordering face masks

Face masks can be ordered through the "e-vaktmester" online service.

Testing service

Trondheim

  • Employees: Order self-tests through the "e-vaktmester" online service. You can order via e-caretaker until 24 January. Note that those who have work assignments that require them to attend campus will be given priority when handing out self-tests, if there is limited access to tests.
  • Students: Call Buliding services in the Akrinn-building, Tel. 94 53 23 92. You can get the test in Akrinn.

Gjøvik

  • Students: Self-tests can be picked up at Studenttorget in Gneisbygget. Studenttorget will be open on Monday 27 and Thursday 30 December in mid-Christmas. Opening hours: kl. 9.00-15.00 both days. After the New Year, it is open weekdays from and including Monday 3 January, at 8.00-15.45.
  • It is possible for all residents and students to obtain self-tests from Gjøvik municipality.

Ålesund

  • Students and employees: Self-tests are ordered from the municipality and picked up at Kompasset, where the expedition is open on ordinary working days. The municipality also has its own drop-off points for self-tests.

Contact

The HSE section: Email: hms@ntnu.no

Type of documentGuidelines
Managed byHSE Section
Approved byHead of HSE Section
ClassificationOpen
Last update21 January 2022
Effective untilFebruary 2022
Exempt from public accessNo
Reference
Reference internal documents
These guidelines are subject to: Policy for emergency response capacity