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Illness during sabbatical

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If you fall ill abroad, it is important that you have kept your rights under the Norwegian National Insurance scheme (folketrygd). This will help you to get the medical care you need. Norsk versjon - Sykdom under forskertermin Topic page about sabbatical | Pages labelled with sabbatical Innholdsfortegnelse [-] Before you travel European Health Insurance Card (EHIC) If you fall ill Expenses for treatment abroad Extension of sabbatical Cancelling a sabbatical due to illness Before you travel When you stay abroad for some time, you do not automatically have the same rights under the Norwegian National Insurance Scheme as you do when you are in Norway. In some cases, you must apply for continued membership in the Norwegian National Insurance scheme. See NAV's website to check whether you can keep your membership of the National Insurance Scheme. If not: apply for membership of the National Insurance Schemeapply to keep your rights to leave of absence In both cases, send your application to NAV Oppfølging utland (Information in Norwegian). However, when you are abroad your rights may be limited. You may need personal travel insurance as well. European Health Insurance Card (EHIC) If you stay in an EEA country/Switzerland and you are a member of the Norwegian National Insurance scheme, you should take your European Health Insurance Card with you. This card entitles you to the health care you need in line with the health care that is offered to residents of the country you are visiting. Order European Health Insurance Card. (If the page is displayed in Norwegian, click the link "Information in English".) If you have questions about the coverage of health services, contact: HELFO utland (Norwegian Health Economics Administration - international services) In Norway, phone: 21 07 46 00Email: utland@helfo.noTo contact HELFO from countries outside Norway: Telephone: 00 47 33 51 22 80Fax: 00 47 33 51 22 89 If you fall ill To report that you are ill fill in NAV's declaration form for non-Norwegian medical certificates and send this to NAV International (the address is on the form) together with a medical certificate. As soon as possible, you must also send an email to inform your manager that you are ill. Remember to state that you have submitted self-certification (egenmelding) to NAV International. For short-term sickness absence, register your absence in the Self-service portal. See guidance: Request for absence (DFØ). Expenses for treatment abroad If you fall ill while you are abroad, your expenses for health services will be covered. This also applies to accompanying family members who are members of the Norwegian National Insurance scheme. Additional expenses for medical help outside the public health service are covered only in emergencies and in cases where the public health service cannot provide adequate treatment. You must pay the treatment expenses yourself and claim reimbursement from NAV International (by filling in the required form). "Krav om refusjon av utgifter til sykebehandling i utlandet" (Claim for reimbursement of expenses for medical treatment abroad.) The time limit for submitting a claim for reimbursement is 6 months. To claim reimbursement for essential medicine, use Form SBL 010, "Godtgjørelse av viktige legemidler" ("Allowance for essential medicine"). You need to submit receipts documenting payment for treatment together with the claim for reimbursement. If expenses for treatment are high, for example in connection with hospitalization, you can send Form SBL 002 to your employer to apply for advance payment. Extension of sabbatical If you are ill for a long period, you can apply for an extension of your sabbatical. Your sabbatical should be extended to resume immediately after the original sabbatical was scheduled to end. Cancelling a sabbatical due to illness If you have to suspend your sabbatical leave because of illness, childbirth, or similar, you can apply to take the remainder of your sabbatical later.

Electric cars - parking and charging

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Parking and charging your electric car at NTNU in Trondheim Norsk versjon: Elbil - parkering og lading Are you looking for something else? Check out the subject page about parking | All pages labelled with parking Innholdsfortegnelse [-] Parking your electric car On-site parking with electric car on the Gløshaugen plateau Charging your electric car From 4 September 2023, it is Trondheim Parkering AS that enforces the parking scheme for NTNU. The SmartPark app must then be used to activate a parking agreement. You shall not activate parking in the app when parking an electric car i parking lots reserved for employees and students. If you do so, you'll be charged 5,- kr/t. All employees and students who park their electric car at NTNU in Trondheim must activate an parking agreement in order to park for free at parking lots reserved for employees and students at NTNU. Here's how you proceed: Download the SmartPark app: SmartPark for Android | SmartPark for IOS.Register by going to "Parkeringsavtaler" on the app's left side of the screen.Choose "Trondheim" and "NTNU."Enter your Feide username (do not include "@ntnu.no") to park at employee and student rates.For questions, please contact Trondheim Parkering AS: post@trondheimparkering.no/ 73 10 98 80 Visitors using an electric car must pay visitor parking charge. Employees and students who park at parking lots reserved for vistors must pay vistors rate. From 01.03.23, payment for charging electric cars has been introduced at NTNU in Trondheim. Parking your electric car You can park for free at all places reserved for employees and students in NTNU's areas, except on the Gløshaugen plateau (Zone A and B), zone K at Kalvskinnet and at MC and HC places. Employees and student who park at parking lots reserved for vistors must pay vistors rate.If you have an electric car wishing to park on the Gløshaugen plateau, you must pay the visitor parking rate (28,- kr/t) There is an obligation to charge at charging points. Electric cars that park in a charging area without charging will be fined. On-site parking with electric car on the Gløshaugen plateau Employees and students who have been granted on-site parking at Gløshaugen (zones A and B) and at Kalvskinnet zone K must also activate a parking agreement in the Smart Park app. This, plus a valid permit granted by the HR and HMS department, must be in place to allow you to park for free on Gløshaugen. Charging your electric car Note that you must use other solutions to pay for electric car charging than the Smart Park app.You can pay for charging via app or SMS. Smartphone App: SmartCharge – Android | iOS1/ Start charging in the app2/ Press the green button on the post3/ Connect the charging cableSMS - Send: Lade Start/Stop "charger number" to 2210For questions about payment for charging, contact on phone 91914554 or email address support@meshcrafts.comThe following charging prices apply for daytime and evening hours on weekdays as of 01.03.2023: Time frame: at 06.00 – 20.00: NOK 1/KWhPrices for charging at night on weekdays (20 - 06) and weekends (Friday 20 - Monday 06) Price: NOK 3/KWhAt night and at weekends, charging costs increase when the car is fully charged. This should prevent the charging stations from being occupied when the working day starts. Price: NOK 0.50/min after the car is fully charged

Installing printers in Linux

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How to print using NTNU-printers with Ubuntu Linux Norwegian version - Installere NTNU-skriver i Linux Topic page about Printing and Copying | Pages tagged print Innholdsfortegnelse [-] Installation Related Contact Note; This guide is written for Ubuntu Linux, but may also be used as a base for other distroes. Installation The following procedure is usually only necessary once. Open myprint.ntnu.no in a webbrowser. Click the Install printer button. Click Download package. Unpack the driver package myPrintInstaller_LINUX.zip Open the folder myPrintIstaller_LINUX it the terminal, right click the folder - Open in Terminal Run the command bash ./Installprinter.sh When the installation is done you will get the following message Finished installing printer The new printque is named NTNU-Print and has been added to your computer. When printing to the que username and password is required to authenticate.Due to an error not all Linux systems will remember this information, and you may have to type in username and password several times. Open Settings - Printers Click the printjob Click Authenticate Type in NTNU-username and password Related Printing at NTNUComputer labs for everyonePrinters for studentsPrint quota for studentsInstalling NTNU-printers in WindowsInstalling NTNU printers in MacOS X Contact Orakeltjenesten can help you if you encounter problems

Print - FAQ

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Frequently asked questions about printing at NTNU. Topic page on printing and copying | Pages labelled print Norsk versjon - Utskrift - Ofte stilte spørsmål Innholdsfortegnelse [-] Where can I find information about printing at NTNU? Can I print without installing the printer? Why isn't the printer working? What are the requirements for printing? Which print queue should I use? Setting default print queue - Windows Setting default print queue - macOS Why isn't my card recognized by the printer? Can I print without logging in? How can I print in colors? Color printing - Windows Color printing - macOS How can I print single-sided? Single-sided printing - Windows Single-sided printing - macOS What to do if my print job fails? What happens if I empty my print quota? Why can't I print PDFs? Change default PDF application – Windows Change default PDF application - Mac PDFs encrypted by Fileopen Related articles Contact Where can I find information about printing at NTNU? Please visit the topic page on printing and copying. Can I print without installing the printer? Yes, documents uploaded to *myPrint* may be printed immediately on all printers with card readers at NTNU. Why isn't the printer working? Often, the printer not working is due to it being out of print supplies such as paper or ink. These supplies should be available next to the printer and can be replaced by the user. The printer should tell you why it doesn't print if you press Check Status / Kontroller Status. If the printer isn't out of paper or ink, but still returns an error message, please contact Orakel Support Services. What are the requirements for printing? Your device needs to be connected to the NTNU network, either by connecting to the wireless network eduroam or wired connection on campus, or by VPN.You need to have a valid identification card issued by NTNU, visit the Innsida article on identification cards if you need one.Students need to have enough funds in their print quota to cover the costs of their printing. Which print queue should I use? The queue is named NTNU-Print. You may fetch your print jobs on all printers connected to followprint (printers at campus with card readers). Setting default print queue - Windows Open "Control Panel", this can be done by pressing the Windows button and entering "Control Panel".Select "View devices and printers".Right click your preferred print queue, e.g. "NTNU-Print". Select "Set as default printer" or "Sett som standard". Setting default print queue - macOS Open "System Preferences".Go to "Printers & Scanners".In the "Default printer" menu, please select your preferred print queue, e.g. "NTNU-Print". Why isn't my card recognized by the printer? Your card is equipped with a MIFARE identificator. This identificator is tied to your user account, which is why your documents appear on the printer when you tap your card to the printer's card reader. This means that if your card isn't recognized it's probably not correctly registrered in our systems. Please contact your NTNU identification card issuer. Please note that you will not be able to print the day you receive your NTNU identification card. Can I print without logging in? No, you will need to log in to the printer. Normally this is done by tapping your NTNU identification card at the card reader on the printer. It is also possible to log in by swiping left or right at the printer display and enter your regular NTNU username and password. How can I print in colors? Due to cost consideration, NTNU printers are by default configured as black and white printers. You may change this. Please note that printing in black and white is more economic for students with print quotas. Color printing - Windows Open the print menu in your program (e.g. by pressing "Ctrl + P")Open "Printer Properties" or a similar menu.Select "Color" where possible.Click "Save" or "OK". Color printing - macOS Open the print menu in your program (e.g. by pressing "Cmd + P").If using Google Chrome, select "Print using system dialogue" in the window that appears.Choose "Printer Features" as shown below:You may select "Color" or "Black and White" in the Color Mode option.Press "Print". How can I print single-sided? Due to cost consideration, NTNU printers are by default configured as duplex printers. You may change this. Please note that the printing quota for students is deducted per sheet and not per page, duplex printing is therefore more economic. Single-sided printing - Windows Instructions for single-sided print in Windows varies a lot, the following is the system way: Open the print menu in your program (e.g. by "Ctrl + P")Click the "Preferences" buttonChoose "Off" in the option for 2-sided print.Press "OK" or "Save". Single-sided printing - macOS When using Mac with our print queues, documents are printed single-sided by default. If you want duplex printing with Mac OS X you will need to check the setting for "Duplex printing" when installing the print queue. This setting may also be changed using CUPS after installing, but it may be easier to install the printer again. What to do if my print job fails? If a print job fails due to technical errors with the printer, we recommend that you remove any remaining print jobs from the printer. The procedure for this varies a lot from printer to printer, but normally you can press the info button and find the jobs in a tab there. Then find your print job, press it, and choose "Delete". If you fail to do this, your documents may be printed later. If your print job is damaged, please contact Orakel Support Services. What happens if I empty my print quota? Print jobs may not be finished if you empty your quota while printing. Ricoh printers will print until you reach zero and then cancel the rest of your print job. Students may not be able to log in to the printers while their print quota is below 0,75 kroner. The quota may be refilled through our online payment solution. Why can't I print PDFs? We have observed some issues with print jobs coming from various web browsers such as Internet Explorer and Google Chrome. We are therefore recommending printing with Adobe Acrobat. To make this easier, you may change the default application for opening PDF files. This is done as described below: Change default PDF application – Windows Make sure Adobe Acrobat is installed.Locate a PDF file and right click it.Hover above "Open with".Click the "Choose another app" option that appears.Select Adobe Acrobat Reader.Check the "Always use this app to open .pdf files" option.Press "OK" to save. Change default PDF application - Mac Make sure Adobe Acrobat is installed.Locate a PDF file and right click it.Hover above "Open with".Select "Other..." at the bottom of the list that appears.Select Acrobat Reader.Check the "Always use this app to open" option.Press "Open". PDFs encrypted by Fileopen If you experience issues with encrypted PDFs, please check that your Acrobat Reader settings for "Security (Enhanced)" match the image below: Related articles Topic page about printing and copying Contact Orakel Support Services may help you if you have other questions.

Inclusive workplace

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On this page you will find information on how NTNU follows up employees with illness over a longer period of time. Norsk Inkluderende arbeidsliv Illness and sick leave | Health, environment and security Innholdsfortegnelse [-] Employee support Contact Inclusive workplace at NTNU network (IA-nettverket) HR and HSE Division NAV Arbeidslivssenter Inclusive workplace at NTNU Action plan and agreements The Inclusive Workplace Agreement (IA) aims to create a working life with room for everyone by preventing absence due to illness and in this way increase employment. This means, among other things, that you as an employee will receive close follow-up during the period of illness. This should make it easier to return to work. Employee support Managers, union representatives, safety representatives and other employees are obliged to cooperate so that those who are about to drop out of work are well taken care of. As an employee, you should be given the best opportunities to fully participate in your workplace tasks. If you are on long-term sick leave, the belief in your own ability to cope may diminish with each passing day. NTNU ensures that measures are implemented to reintegrate you into the workforce. Contact Inclusive workplace at NTNU network (IA-nettverket) Network manager: Nathalie Gaulin Brovold Faculty of Architecture and Design (AD): Erik LundeFaculty of HUmanities (HF): Ina Terese SørdahlFaculty of Information Technology and Electrical Engineering (IE): Guro Børseth Paaske og Kenneth HågensenFaculty of Engineering (IV): Amalie NyengFaculty of Medicine and Health Sciences (MH): Hanne Mattson og Kristin HjeldnesFaculty of Natural Sciences (NV): Julie Elisa WangFaculty of Social and Educational Sciences (SU): Kirsten SjolteFaculty of Economics and Management (ØK): Svein Olav Antonsen og Randi HolvikNTNU University Museum (VM): Christen TorvikJoint administration: Trine Dahl HR and HSE Division Arne Hestnes DirectorRasmus Hugdahl Head of HSE and Emergency Preparedness Section Nathalie Gaulin Brovold senior adviser psychosocial/organizational work environmentTina Hagen, Occupational physiotherapist NTNU`s Occupational Health Service NAV Arbeidslivssenter Trondheim: May Kvello, senior adviser, tlf. 971 80 090Gjøvik: Mette Skoglund Myhre, senior adviser, tlf. 90 97 56 32 Ålesund: May Kristin Brekke, tlf. 947 84 328 Inclusive workplace at NTNU The letter of intent for a more inclusive working life is an agreement between the parties in the labor market and the government. NTNU's main goal for Inclusive Workplace is to increase the presence of all employees. NTNU aims to facilitate that employees are given the best opportunities to fully participate in their work tasks at their own workplace. In this context, there should be a particular focus on creating increased presence in the workplace, thereby reducing absence due to illness. Additionally, NTNU will ensure that employees are taken care of during a sick leave period and that measures are implemented to reintegrate the employee into work, preventing the person from dropping out of the workforce. Action plan and agreements The IA Agreement 2019–2024 - regjeringen.noHandlingsplan for IA arbeidet ved NTNU (pdf in Norwegian)Mål for IA-arbeidet ved NTNU (pdf in Norwegian)

Classification of files and documents

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This page contains information on how to classify files and information according to confidentiality requirements, using sensitivity labels in Word, Excel, PowerPoint and Outlook. Norsk versjon - Klassifisering av filer og informasjon Topic page about Information security | Pages labeled with classification Innholdsfortegnelse [-] Information classification Sensitivity labels in Word, PowerPoint, Excel and Outlook Public Internal Confidential Highly Confidential Private Grant permissions In Word, Excel and PowerPoint In Outlook Change or delete sensitivity label Installation and use on various devices Windows Mac Android and iOS Software Farm Encryption and external users Can data be decrypted? Concerning filing in ePhorte Documents Email More information Contact Information classification All information processed at NTNU must be classified according to confidentiality requirements, so that you know where and how the information can be processed. You can find more information about information classification in the Policy for Classification of Information Assets The following classes are defined: Sensitivity labels in Word, PowerPoint, Excel and Outlook In Microsoft 365, it is possible to determine the classification of files and documents, through the use of "sensitivity labels" that mark the documents and which can trigger technical measures such as encryption. We use Azure Information Protection (AIP) to enable this feature. Once AIP is installed, you will find the classes as Sensetivity in the desktop version of Microsoft 365. Public This label applies to information that may be accessible to anyone, without special access rights. Examples of such information may be web pages, course listings or printed material that is freely distributed. Internal Information which requires some protection and where accessibility should be restricted to selected internal and / or external users, with controlled access rights, can be classified as Internal. Can be used if it could cause some damage to the institution, or partners if the information becomes known to unauthorized persons. Examples of such information are some working documents, information that is kept from public access, personal information, grades, large student papers, exam answers, research data and research work. Internal information must be categorized into one of three subcategories. When using the Internal information category, no technical restrictions are imposed on the document. This means that anyone who has access to where the file is stored will have access to the document.Using the Social Security number or Protected information categories, the document is encrypted and access control is logged. The category Social Security number should be used on documents that contain a social security number. The cateroty Protected information can be used on documents when you want encryption and access control, even if it does not contain a social security number or can be classified as confidential.The category Internal information - Archive is used exclusively to remove encryption before a document is archived in ePhorte. Confidential Documents containing confidential information should be classified using the label Confidential. This includes information that requires strict access control. Must be used if it may cause harm to public interests, the institution, individuals or partners if the information becomes known to unauthorized persons. Examples of such information are some strategy documents, sensitive personal information, health information, exam papers before they are given, some types of research data and work. When the Confidential label is used, several technical restrictions are applied on the document: The document is encrypted and access control with log is activated.It will not be possible to print or take a screenshot of the document.The label Confidential - Archive is used exclusively to remove encryption before a document is archived in ePhorte.Note that it is not yet possible to open documents with access control in Microsoft 365 Online (browser version). Highly Confidential The label Highly Confidential should not be used. Documents with information in this class must be processed in systems that are approved for this. Private Any private documents can be labeled Private. Grant permissions In Word, Excel and PowerPoint When using the label Confidential and when using the categories Social Security number or Protected information under the label Internal, you must grant permissions on the document. In the Select permissions field, specify the permission you want to grant: Viewer - View onlyReviewer - View, EditCo-Author - View, Edit, Copy, PrintCo-Owner - All permissionsOnly for meThen point out who gets the appropriate permit, by entering their email adress(es). Do not use groups when granting permissions. In the bottom field, you can specify an expiration date if desired. In Outlook When using the sensitivity label Confidential and when using the categories Social Security number or Protected information under the sensitivity label Internal, the email is encrypted. Permissions are granted to recipients of the email. Note: Avoid using email lists and groups as recipients in email when encryption is used. The reason is that access is linked to individuals through the recipient's email address. Content is only decrypted when the recipient is authenticated with their personal user. The use of groups will therefore make the content unreadable to recipients. Change or delete sensitivity label If a sensitivity label is already used on a document and you want to change it, you can just select another label. To delete a sensitivity label from a document, click the already selected sensitivity label in the Sensitivity menu. Installation and use on various devices Windows AIP has to be installed from Software Center on NTNU machines with Windows operating system. If you have a standalone Windows machine (unmanaged) you can install the AIP client yourself from Microsoft. Mac Classification by using sensitivity labels is also supported in Microsoft desktop applications on Mac. No installation is required. The sensitivity labels can be found under the menu option Home and the Sensitivity button. Android and iOS With the Word, Excel and PowerPoint apps, you can read and edit classified documents and protected documents, from mobile phones and tablets. However, you cannot classify documents with sensitivity labels that cause encryption in these apps. Outlook on mobile allows you to read the contents of encrypted emails, but you can not send encrypted messages from your mobile. If you use a program other than Outlook to read email, you can read the contents of encrypted email messages (.rpmsg files) by using the Azure Information Protection app. This app also allows you to open other file types with access control, such as PDFs or image files. Software Farm Users with machines that do not directly support classification can use the service from Software Farm. Encryption and external users AIP is initially intended as a service for classification of information internally at NTNU, but it is possible to encrypt e-mails and documents to external recipients as well. However, this requires that the recipient's email address can be authenticated to Microsoft (Azure AD or MS account). The reason is that the sender's and recipient's email address is their key to decrypt documents and emails that are encrypted using NTNU's certificate. Can data be decrypted? The solution is configured with an encryption key issued by Microsoft. This means that there is a theoretical possibility that Microsoft can decrypt content. A limited group of our own administrators can also temporarily allow themselves to decrypt content. This can for example be required if a file is encrypted and archived in ePhorte by a former employee. Such activity is continuously logged. If you are interested in more technical information, you can read about her. Concerning filing in ePhorte Documents ePhorte has its own access control system and documents there should not be classified using sensitivity labels.Encrypted documents must be decrypted before filing in ePhorte. The person who encrypts the document (the document owner) must consider whether it should be archived in ePhorte.Use the label caterories Internal information - Archive or Confidential information - Archive to remove encryption before archiving. If you want to keep the original file after archiving, the correct label must be re-inserted. Alternatively, the file can be deleted. Email To import encrypted email into ePhorte, the EphorteOutlook program must be used. It is not possible to import encrypted email using "Importsentral" in ePhorte.Any attachments in encrypted email must be decrypted before filing in ePhorte. More information You can find more information about AIP on Microsoft's website. Contact Orakel Support Services can help if you have questions or if you encounter difficulties.

NTNU - privacy policy

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This page includes NTNU’s central privacy policy and specific privacy statements for subsystems. Denne siden på norsk: Personvernerklæring NTNU Innholdsfortegnelse [-] NTNU’s central privacy policy Privacy statement for subsystems Statement on how NTNU collects and uses personal data What is a privacy policy? NTNU processes personal data: General provisions Data protection officer Questions about privacy at NTNU Disclosure of personal data Access by the press and the public under the Freedom of Information Act Your rights Right to rectification Right to restrict processing Right to erasure Right to object Right to be notified in the event of a personal data breach Right to file a complaint about the processing with the Norwegian Data Protection Authority Processing of personal data about you as a student What personal data is collected about you as a student? Brief information about the Common Student System (FS) RUST - register of excluded students Digital teaching and exams Access control Administrative and records management systems Personal data to third parties Disclosure of personal data under the Freedom of Information Act Processing of data about you as an employee Legal basis What information is used about you as an employee? Processing of personal data about you as a research participant Legal basis Further processing for research purposes Preliminary assessment of research projects What personal data is processed Transfer from other organizations Transfer to other organizations Storage of personal data Responsibility for research projects Contact for this website NTNU’s central privacy policy NTNU’s general privacy policy and links to subsystems with supplementary privacy statements are available here. Privacy statement for subsystems Privacy statements are added here for subsystems where this is regarded as necessary. Statement on how NTNU collects and uses personal data The Rector is the data controller for NTNU’s processing of personal data. The duties of the data controller are delegated to the Director of Organization and Infrastructure, and responsibility for day-to-day follow-up is subdelegated to the line managers. The privacy policy complies with the requirements set out in articles 12 to 15 of the General Data Protection Regulation (GDPR). The GDPR is the EU’s legislation on the protection of personal data. It entered into force for the whole EU from 25 May 2018, and in the rest of the European Economic Area including Norway from July 2018. Personal data means any information or assessment that can be linked to you as an individual, either directly or indirectly. For NTNU to be able to use (register, collect, disclose, etc.) personal data about you, we must have a basis as specified in law. What is a privacy policy? A privacy policy describes which personal data is processed, how it is processed, who is responsible for processing it, what rights you have and who you can contact about your personal data. NTNU processes personal data: About you as a student (applicant, former student, student and PhD candidate) About you as an employee and former employee About you as a research participant General provisions All processing at NTNU must take place in accordance with the applicable laws and statutory regulations. NTNU must not process personal data to a greater extent than is necessary to fulfil the university’s purposes, which will be education, research, innovation, dissemination and administration. NTNU must ensure that processing takes place on the necessary basis specified in law, whether this is consent or follows from law/regulations or if implementation of a processing operation is necessary. When processing an individual’s personal data, NTNU must ensure that the processing involves as little intervention as possible for the data subject, and that no more information about the individual is used or stored for longer than necessary; see the requirements for data minimization. Where NTNU uses personal data about individuals, the data subject will be entitled to access information about processing of the data, as well as its purpose and basis. All use of NTNU’s ICT infrastructure leaves an electronic trail. NTNU collects, analyses and keeps electronic trails to manage the ICT infrastructure, to ensure effective operations and cost management, and to protect NTNU’s ICT infrastructure against threats and abuse. NTNU’s ICT infrastructure includes logging and backup solutions for purposes that include enabling documentation of breaches of the law or non-conformance with internal rules and procedures, but also to make it possible to detect/discover security breaches in the ICT infrastructure. Collection, storage and use (and deletion) of electronic trails complies with the applicable legislation. Data protection officer At NTNU, we have our own data protection officer, Thomas Helgesen, who you can contact with any questions about the processing: Telephone: (+47) 93 07 90 38Epost: personvernombud@ntnu.no Questions about privacy at NTNU To ask NTNU about our use of your personal data, please contact us by phone or email: Telephone switchboard: (+47) 73 59 50 00Email: postmottak@ntnu.no Disclosure of personal data NTNU must have a legal basis for disclosing your personal data. Apart from consent, a legal basis may be (this list is not exhaustive): Research. In principle, disclosure requires consent, but it is also possible without consent if the research project has been granted an exemption from the duty of confidentiality. The Norwegian Labour and Welfare Administration (NAV) has the right to obtain information for control purposes in connection with the processing of a case; see Section 21-4 of the National Insurance Act (folketrygdloven).Lånekassen (the Norwegian state educational loan fund), authorized by law.The tax authorities, authorized by law. Next of kin. Next of kin have the right to information that enables them to make decisions on behalf of a relative who is not in a position to make the decision themself.Information that is necessary for handling certain types of cases will be disclosed to the board/committee that is to consider the case. This means that necessary information in connection withappeals and cases of cheating will be disclosed to the Appeals Committee, which is NTNU’s appeals body, and the national Joint Appeals Committee, which is the appeals body for cases including cheatingcases concerning suitability will be disclosed to the suitability committee andindividual cases related to research misconduct will be disclosed to the Research Ethics Committee. Access by the press and the public under the Freedom of Information Act The main rule under the Freedom of Information Act (offentleglova) is that the case documents of administrative agencies are available to the public. This means that anyone who requests access, including the press and others, will be able to familiarize themselves with the contents of the documents. Your enquiry to NTNU will thus also be public, whether it is in the form of a letter, oral and written down, or email. A journal is a register of case documents processed by an administrative agency. NTNU’s postal journals are made available on its website. The official in charge of the case is responsible for ensuring that exemptions from access to documentation are applied correctly and adequately; the Records Management Division conducts quality assurance of the electronic public records before publication. All requests for access are journalized. However, NTNU handles large volumes of documentation that contains confidential information. Examples include sensitive information relating to both students and employees, patient information relating to treatment of patients and research, and trade secrets. Such information is exempt from public disclosure. Internal documents may also be exempt from public disclosure. Your rights Natural persons whose personal data we process (data subjects) have the right to basic information about NTNU’s processing of personal data. The GDPR requires NTNU to provide adequate information about our processing operations. If you are registered in one of NTNU’s systems, you have the right of access to your own information. NTNU has created a solution for lookup and access to central systems at NTNU. Information and communication and any measures in connection with the exercise of data subjects’ rights must as a general principle be free of charge. Information about you that has been collected for a particular purpose cannot be used for other purposes without your consent or for another lawful reason. You have the right to request that data about you which are incorrect, incomplete, or unnecessary, or which NTNU does not have access to process, be rectified, deleted or completed, or restricted. Requests from data subjects who wish to exercise their rights must be answered free of charge and at the latest within 30 days. See how you can request access to and/or ask to have data about you disclosed or deleted: Access to information about processing Right to rectification Your personal data must be correct. You have the right to rectification of any of your personal data that is incorrect. You also have the right to have incomplete personal data about you completed. If you believe we have registered incorrect or incomplete personal data about you, please contact us. It is important that you justify and, if relevant, document why you believe the personal data registered is incorrect or incomplete. Right to restrict processing In some cases, you may have the right to demand that the processing of your personal data be restricted. Restricting the processing of personal data means that your personal data will still be stored, but the opportunities for further use and processing will be limited. If you believe that the personal data are incorrect or incomplete, or you have objected to its processing, you have the right to demand temporary restriction of the processing of your personal data. This means that processing will be restricted until, if relevant, we have rectified your personal data, or we have assessed whether your objection is justified. In other cases, you may also demand a more permanent restriction of processing of your personal data. For you to have the right to demand that processing of your personal data be restricted, one of the conditions in Article 18 of the GDPR must be met. If we receive an enquiry from you about restricting the processing of your personal data, we will assess whether the legal conditions have been met. Right to erasure In some cases, you have the right to demand that we erase personal data about you. This right follows from Article 17 of the GDPR. The right to erasure is not unconditional, and whether you are entitled to this must be assessed in terms of the Personal Data Act (personopplysningsloven) and the GDPR. Please contact us if you want to have your personal data erased. It is important that you give reasons for wanting your personal data to be erased, and, if possible, that you also specify which personal data you want to have erased. We will then consider whether the conditions for erasure have been met. Please note that in some cases the legislation allows us to make exceptions to the right to erasure. For example, we may need to store personal data to perform a task imposed on us in compliance with the Act relating to Universities and University Colleges, or for important reasons of public interest, such as archiving, research and statistics. Right to object You may have the right to file an objection against the processing, that is, to protest against it, if you have a particular need to stop the processing of your personal data. This right follows from Article 21 of the GDPR. Examples might be if you have a need for protection, a confidential address, or similar. The right to object is not unconditional, and it depends on the legal basis for the processing and whether you have a particular need. If you protest against processing of your personal data, we will consider whether the conditions for filing an objection have been met. If we find that you have the right to object to the processing and that your objection is justified, we will stop the processing, and you will have the right to demand erasure of the data. Claims from you as a data subject must be answered free of charge and at the latest within 30 days. Right to be notified in the event of a personal data breach If NTNU becomes aware of a breach of personal data security, for example that sensitive information about an individual has gone astray, NTNU may be obliged to notify the Norwegian Data Protection Authority and the individual of the breach; see articles 33 and 34 of the GDPR. Right to file a complaint about the processing with the Norwegian Data Protection Authority If you believe we have not processed your personal data correctly or lawfully, or if you believe we have not fulfilled your rights, you can file a complaint against the processing. If we dismiss your complaint, you can file the complaint with the Norwegian Data Protection Authority. The Norwegian Data Protection Authority is responsible for checking that Norwegian enterprises comply with the provisions of the Personal Data Act and the GDPR in their processing of personal data. Processing of personal data about you as a student What personal data is collected about you as a student? Examples of your personal data that are registered and processed at NTNU include your name, picture, contact information, teaching and examination messages, grades, and degrees awarded. If you are applying for admission and/or you are a student at NTNU, we must collect and register your name, national identity number and contact information, among other data. If you have given your consent, we may also collect your results from certain other educational institutions (in Norwegian). The purpose of recording this data is administration of your application and your studies with us. You normally register the information yourself via The Norwegian Universities and Colleges Admission Service (Samordna opptak), in Søknadsweb (NTNU’s portal for student applications) or in Studentweb. Brief information about the Common Student System (FS) The information is stored in the *Common Student System (Felles studentsystem - FS)*, which is the administrative system NTNU uses for student data. FS is a student information system developed for universities, specialized universities and State university colleges in Norway. The Søknadsweb applications portal as well as Studentweb and Nominasjonsweb are part of FS. If you have an application and/or decision process at the university, this will be registered in FS or the university’s systems for administrative procedures and records management. The purpose of processing personal data in FS is to safeguard your rights as an applicant, student, doctoral candidate, or course participant and to fulfil NTNU’s tasks and obligations under the Universities and University Colleges Act. For the processing, NTNU has a legal basis in Article 6 (1) (e) of the GDPR on the exercise of official authority and letter (c) on legal obligations and, in addition, a separate provision in the Act relating to Universities and University Colleges, Section 4-15. RUST - register of excluded students Decisions on exclusion due to false diplomas, disruptive behaviour, serious breaches of confidentiality, cheating and lack of suitability are registered in the register of excluded students (RUST). The Norwegian Agency for Shared Services in Education and Research (Sikt) has administrative responsibility for RUST. Through RUST, other higher education institutions receive information about sanctions in a secure way when the person in question is an applicant or student at their institution. Privacy policy for RUST. Digital teaching and exams Digital systems for teaching and examinations receive and process personal data about students at NTNU. We use the digital examination system Inspera Assessment for a variety of examinations. To make it possible for you to take a digital examination, we send personal data about you to Inspera, which develops and operates the Inspera Assessment system. They will have access to the following personal data: Feide ID, candidate number, other examination data from FS, IP address. NTNU uses a learning management system called Blackboard Learn during the course of study. Here, communication takes place with teaching staff and other students, information from the education institution and submission and marking of coursework. NTNU uses the plagiarism control system Ouriginal (formerly known as Urkund) to detect plagiarism in submitted answers. Ouriginal checks against sources on the internet, various text databases, submissions at NTNU and other universities and colleges in Norway. Access control Your data will also be registered in the university’s access control system to enable you to access the university’s buildings and rooms during your studies, using your student identity card. The picture on active student cards and key cards is stored in FS and will be the same picture that is transferred to the Studentbevis student ID mobile app for students who choose to use it. Administrative and records management systems If you have an application and/or administrative or decision process at NTNU, this will be registered in the university’s administrative and records management system, ePhorte. Under the Public Archives Act (arkivloven), NTNU is obliged to take care of such information. Personal data to third parties Disclosure or export of data is defined as any transfer of data other than for use in the controller’s own systems/processing or to the data subject themself or any other party receiving data on the data subject’s behalf. NTNU may disclose or export data including personal data to other systems, such as to external data processors or the Lånekassen loan fund, in cases where this is regarded as necessary. Disclosure of personal data under the Freedom of Information Act At regular intervals, NTNU receives requests for access under the provisions of the Freedom of Information Act. Please note that the provisions of the Personal Data Act cannot lead to restrictions on this right of access where the enquiry relates to personal data. Processing of data about you as an employee NTNU processes personal data about you as an employee at NTNU. The information is used for the purposes of payroll and human resources administration, such as calculating salary and keeping track of working hours, absence, holiday leave, and leave of absence. Legal basis The legal basis for processing of personal data about employees is Article 6 (1) (a), on consent, or Article 6 (1) (b), on processing that is necessary for the performance of an employment contract or other contract with the employee. In addition, Article 6 (1) (f) applies to processing that is necessary for the implementation of NTNU’s legitimate interests, after balancing these against the employee’s interests, rights and freedoms. Where NTNU processes sensitive data, such as personal health data, the lawful basis for NTNU will be in Article 9 (2) (a) where the data subject has given explicit consent, or Article 9 (2) (b) where processing is necessary for NTNU as the data controller or for the employee to fulfil obligations or exercise rights in the field of employment law. An example here could be the use of health information to provide adaptations in a work situation. Section 6 of the Personal Data Act stipulates that sensitive personal data as mentioned in Article 9 (1) of the GDPR can be processed when necessary for carrying out obligations or exercising rights under employment law. What information is used about you as an employee? Examples of information that is processed about you as an employee include your name, national identity number, and contact details (address and telephone number). The HR Director is delegated the day-to-day responsibility for processing personal data information about employees. The information is collected from you as a job seeker or employee and from other agencies, such as the tax authorities, the Norwegian Labor and Welfare Administration and your former employer. Details of your name, position and area of work are regarded as public information and can be published on NTNU’s Internet pages. Information on disclosure of information is available under general information on disclosure of personal data and access for the press and public under the Freedom of Information Act. Personal data about employees is mainly processed in NTNU’s payroll and human resources systems (Paga). In NTNU’s administrative and records management systems (link to privacy statement for archives/ephorte), there is a personnel file for you with information such as: application(s) for position(s) (only job applications from the person who is hired for a position are journalized and archived)certificates of education/work experience competence-building courses and training offer of employmentemployment contractnon-disclosure agreements documents regarding pension conditions and placement of positions within the salary structurespecial agreements in the employment relationshipleave of absenceany correspondence between you and the employer, as well as regarding resignation and a copy of the testimonialWhen you leave NTNU, your personnel folder is reviewed and unnecessary information is deleted. NTNU will continue to store information about matters such as who has worked in the organization, for how long and what you as an employee have worked with. People in HR only have access to personal data about employees that is necessary for carrying out their work duties. Sensitive information (special categories of personal data) is protected with a separate access code in the records management system. Through process ownership, the head of the HR/HSE Division has a responsibility for ensuring that necessary routines have been drawn up to safeguard confidentiality and quality in the processing of employees’ personal data and that the information is not stored longer than necessary. The head of HR/HSE is also responsible for providing the necessary training in the use of NTNU’s ICT systems and applicable routines. It is every manager’s responsibility to ensure that their own employees have received sufficient training and that document management and administrative procedures within their own area of responsibility take place in accordance with NTNU’s routines. NTNU’s occupational health services will be able to process information about you with your consent. Processing of personal data about you as a research participant Legal basis Where NTNU processes personal data about you in research projects, the legal basis will either be your consent or that the use of the information is necessary for research purposes. The personal data is processed in accordance with Article 6 (1) (a) (consent) of the GDPR or Article 6 (1) (e) on processing in the public interest. Section 8 of the Personal Data Act stipulates that personal data may be processed on the basis of Article 6 (1) (e) of the GDPR if this is necessary for purposes related to academic research. According to principles of research ethics, consent is the main rule in research on information that can be linked to individuals. If sensitive personal data is processed, the processing will be lawful if informed and explicit consent has been obtained; cf. Article 9 (2) (a). If consent has not been obtained, Article 9 (2) (j) on processing that is necessary for scientific research will be the basis for processing. In addition, Section 9 of the Personal Data Act stipulates that the processing of sensitive personal data may take place without the consent of the individual, provided that public interests in the processing being carried out clearly outweigh the disadvantages for the individual. The processing must also be subject to necessary safeguards, for example, de-identification of personal data (the data are no longer directly linked to the individual without additional information), access management, and logging of storage areas. Further processing for research purposes Further processing for research purposes of personal data that have already collected is regarded as compatible with the original purpose. This requires the introduction of technical and organizational measures to safeguard the rights of the data subject, especially to ensure compliance with the principle of data minimization. An example of a relevant measure is pseudonymization. If the research purpose can be fulfilled through anonymized data, further processing must take place in this way. A condition for further processing for research purposes is that the data already collected has been processed in accordance with the regulations. If the further processing involves transfer to another data controller (that is, a party other than NTNU), the party receiving the information must have a separate legal basis for processing it. Preliminary assessment of research projects Like most institutions in the higher education sector, NTNU has an agreement with the Norwegian Centre for Research Data (NSD), which has expertise in assessing the privacy-related aspects of a research project and whether a project can be carried out. It also sets requirements and conditions for such processing. Health research must be approved by the Regional Committee for Medical and Health Research Ethics (REK). What personal data is processed Assessment of which personal data is to be recorded is based on which personal data it is necessary to record in order to achieve the purpose of the research project. As a main rule, information about you collected for a particular purpose cannot be used for other purposes without your consent. In many research projects, the information is anonymized, and then there is no way that it can be traced back to you. In other cases, the personal data may be de-identified/pseudonymized. In such cases it will be possible to recognize the individual using a scrambling key (identifier key), such as a code, which will be subject to access control. In health research projects, personal data must always be de-identified. Examples of de-identified information that will be registered include names, national identity number, age, gender, weight, height, diagnoses, place of residence, occupational information, institution, education, or the size of the institution. Personally identifiable characteristics such as names and personal identification numbers are replaced with a number, a code, fictitious names or similar, which refer to a list of the direct personal data. The list of direct personal data is kept separately from the other personal data. The scrambling key must be stored securely and inaccessible to unauthorized persons (encrypted). Researchers collect the information in the form of surveys, interviews, observations, video and audio recordings and similar data where the research participant is present. Personal data is preferably to be processed on the basis of informed consent. Consent may be withdrawn at any time during the implementation of the research project. Further use of the personal data will then end. Both students and researchers/supervisors who come into contact with personal data have a duty of confidentiality. Transfer from other organizations Researchers may be granted permission by other organizations to obtain personal data in their research that the organization has collected. Confidential personal data may not be used unless dispensation has been granted and the project manager has legitimate reasons for not obtaining valid consent. This applies to studies where, for various reasons, it is believed that the public benefit of the study exceeds the disadvantage for the research participants if they are not asked. Transfer to other organizations By agreement, the personal data may be transferred to other organizations, provided that they can provide satisfactory storage of the personal data and otherwise comply with the terms of the Personal Data Act. The personal data may also be transferred abroad, provided that the conditions of the Personal Data Act are fulfilled. This means that there must be a basis for transfer and that the security of the information must be satisfactory. Storage of personal data The main rule is that the personal data must be de-identified when they are stored on computer-based equipment. The degree of personal identification must never be greater than is necessary for the research. Personal data must normally not be stored for longer than is necessary to complete the research. If consent is required and personal data is to be kept longer than the original consent provides rights to, new consent must as a general rule be obtained. In the case of health research, such use must be submitted to the regional committee for medical and health research ethics (REC). Personal data must normally be deleted or anonymized at the end of a project unless otherwise determined by the regional committee for medical and health research ethics (REK) or for example, by the funder of the research project. Responsibility for research projects The dean of each faculty has been delegated the day-to-day (operational) responsibility for research. Some tasks can be subdelegated further down the line. The responsibility applies to all information collected for research purposes that is processed and stored electronically or on paper. This entails ensuring that necessary routines have been drawn up for purposes including securing confidentiality and quality as well as making sure that the information is not stored longer than necessary. This responsibility also means that necessary training of project managers is offered and that adequate routines are established. Any manager at a faculty to whom the duties of the person responsible for research have been delegated is responsible for ensuring that project managers and research staff who come into contact with personal data in their research receive adequate training, comply with privacy legislation, and take care of ethical, medical, health, scientific and information security matters. Contact for this website The legal advisers in the Division for Governance and Management Systems

Leave of absence during sabbatical

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If you want to have a leave of absence during your sabbatical leave, you can apply to extend your sabbatical. Remember that you have to be a member of the Norwegian National Insurance Scheme while you are abroad. Norsk versjon - Permisjon under forskertermin Topic page about Sabbatical | Pages labelled with leave Innholdsfortegnelse [-] Leave of absence while you are abroad Extending or suspending your sabbatical due to leave of absence Leave of absence while you are abroad If you will take a leave of absence while you are abroad, you do not automatically have the same rights to a leave of absence as you do while you are in Norway. You must apply to retain these rights. If you will have a leave of absence you must first, read about membership in the insurance schemeapply for coverage under the National Insurance Schemeapply for coverage to be extended during your leave of absenceSend both applications to NAV. Extending or suspending your sabbatical due to leave of absence If you will have maternity leave or any other kind of leave during your sabbatical, you can apply to extend your sabbatical. Application for leave (in Norwegian) should be sent to your faculty. Your sabbatical should be extended to resume immediately after the original sabbatical was scheduled to end. If you have to suspend your sabbatical leave because of giving birth or the need for a compassionate or other type of leave, you can apply to take the remainder of your sabbatical at a later time.

Usernames and passwords

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Collection of pages concerning activation, usernames and passwords. This page is for international employees and students and persons who do not use the Norwegian "Min-ID" system. Norsk versjon: Brukernavn og passord Topic page about IT services | Pages labelled with password Innholdsfortegnelse [-] Often used Good password practice Avoiding scams and phishing Avoid changing passwords while on travel Mac, private computers and mobile devices FAQ Q: I changed my password and my Wi-Fi doesn't work Q: I have activated my account, but can't log in? Q: My browser remembers my password, and after I changed my password I can't log into anything. Contact Remember that it takes about 10 minutes after password change before the new password works. Often used Activate your user account. For new students and employees from abroad. Forgot password. If you have forgotten your NTNU password.Change password. If you remember your password, but want to change it. Forgot username. If you have forgotten your NTNU username or email address.Quarantine. If you ended your studies or if your employment has ended.After activating your NTNU user account. The page you come to after activation. Good password practice A good password should be easy for you to remember, but hard for others to guess, computers included. Do not write it down. The password should be as long as possible and must contain at least 10 characters. NTNU passwords have to contain at least one character from the following four groups: Upper-case letters: A–Z Lower-case letters: a–z Numbers: 0–9 The following special characters: !#()*+,.=?@[]_{}-Spaces and the letters "æ", "ø" and "å" are not accepted.You cannot reuse previous passwords, nor can you use passwords that are too similar to previous passwords. Create your own mnemonic rule for the password. As an example, you can use a sentence that is easy to remember, and add something unique to each password. Suggestions: "Old-macdonald-had-a-farm-at-NTNU" or "Old-macdonald-had-a-farm-on-Facebook". Do not use your NTNU password for other services like Facebook, Amazon, etc. If someone is able to break it, they can easily obtain access to other systems using the same password. Your password is often the only thing protecting your information and identity. If someone gets a hold of one of your passwords, unique passwords will make sure that the other services you use are not affected. Change your NTNU password at least once every two years, or immediately if you suspect that it might have fallen into the wrong hands. Add password change as a recurring event in your calendar. Use a password manager if you have several accounts and passwords to keep track of. A password manager will help you create unique passwords for each service and will limit the damage in the event of an incident.A good and recommended password manager is BitWarden. BitWarden has a free version that syncs between all your devices, and is also available as an app for iPhone and Android. Avoiding scams and phishing NTNU will never send you an email asking you to state your username and password. Emails from us regarding password changes will point to information about how you can change your password.Be alert to scam attempts, also known as phishing. Scammers will often ask for your user name and password, "due to internal changes in the IT system". Your user account can be misused for spam, industrial espionage and identity theft.Scam attempts come in many different forms. Some ask you to send your information by email, but the most common method is to provide you with a link to a false login page where you are requested to log on with your user name and password.Be aware of where the link (URL) takes you. Hover over the link (without clicking) to see the address. If it's an unfamiliar address, don't click it. When in doubt, contact Orakel Support Services.Keep your password secret at all times!You should always be sceptical of incoming email.Do not reply to emails requesting you to enter personal information like user names and passwords.NTNU will try to prevent any scam attempts we discover, but it is not possible for us to restrict the use of links (URLs) that are used.If you are the victim of a phishing attempt where you suspect that your user name and password has been exposed, you should immediately contact Orakel Support Services for assistance. The IT regulations state that you are obliged to change your password if you know or suspect that someone knows your password. Avoid changing passwords while on travel If you use a Windows computer owned by NTNU outside an NTNU campus, we recommend that you are particularly careful when changing passwords. If something goes wrong in the process of changing the password, you might be unable to log in on an administered Windows computer with both the new and old password. If this happens, you must use a wired connection to the NTNU network in order to log in successfully. If you are working outside the NTNU campus, on a Windows computer owned by NTNU, we recommend that you do the following when changing passwords: Close all open programmesConnect to VPNReturn to this page and click Change password. Follow the on-screen instructionsWait for 30 minutesLock the computer using Ctrl-Alt-DelPress Ctrl-Alt-Del and log on to the computer with your new passwordIf the new password does not work, please wait a few minutes and try again. Mac, private computers and mobile devices On Mac, private computers and mobile devices, you have to manually enter the new password in email readers, in wireless network setup (Eduroam) and in print setup after password change. Remember that it takes about 20 minutes after password change before the new password works on all systems. If you have an NTNU-managed Mac, you must use the old password on the first login after password change. After logging in, a dialog box will appear, asking you to enter your new password, and synchronize it with the local login password. FAQ Q: I changed my password and my Wi-Fi doesn't work A: When you have changed your password, you will lose your wireless connection (eduroam) after a while. You will receive a notification on your computer or mobile device. On mobile devices, you will typically not receive any other notification than losing access to IT services and/or a notification about a lack of internet connection. Click on the wireless symbol or access the settings. You will be asked to enter your username and password. More about Wi-Fi Q: I have activated my account, but can't log in? A: You need to wait at least 20 minutes before you log in Q: My browser remembers my password, and after I changed my password I can't log into anything. A: If you have set your browser to remember your password, the password will not be automatically updated when you change it. The browser is trying to use the old password, and you will need to go into your browser setting and delete saved passwords. Contact Orakel Support Services can help if you have questions or if you encounter difficulties.

Study leave

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This page provides information on study leave, study and examination day and how you apply for a study leave. Norsk versjon - Utdanningspermisjon Topic page about leave | Pages labelled leave Innholdsfortegnelse [-] Educational leave Study and examination day Apply for study leave References and legislation Contact information Educational leave If you have been employed for the past 3 years, and an employee at NTNU for the past 2 years, you are entitled to full-time or part-time leave for educational purposes for up to 3 years. For up to one year among these, your employer may grant you paid education leave in cases where: Further education and/or post-graduate studies are necessary for the organizationFurther education and/or post-graduate studies are necessary to qualify the employee to continue his/her position or work within the organization, and such education is an integrated part of the working conditionsFurther education and/or post- graduate studies are necessary for the employee to continue working as a government employeeThe employer decide whether further education and/or post – graduate studies are necessary. Study and examination day You are entitled to 1 examination- or study day per pr. 2 credits. The employee may only use study days as preparation in direct connection with examinations. The employee and employer agree upon in advance, when such study- and examination days are to take place. If you are attending a study program that is relevant or beneficial to NTNU or your position, you are entitled to 21 paid study- or examination days during an academic year. If your study program is of little or no relevance for NTNU or your position, you are entitled to a maximum of 7 paid study- or examination days during an academic year. Apply for study leave After you have clarified leave with your leader, you can apply in the Self-service portal: Use the Request for leave option for study leave. Guide: Requests for leave of absenceUse the Requests for absence option for reading and examination days. Create a request for absence and select absence type "study leave 780". Guide: Requests for absence (dfo.no) References and legislation Working Environment Act § 12-11Special agreement about leave of absence and financial terms (in Norwegian) § 2Special agreement about leave of absence and financial terms (in Norwegian) § 10 Contact information Do you have questions or need help? Contact the service center

Finding a conference venue

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There's a lot to consider when choosing a venue for a conference. This article presents some useful tips about places to consider and people to contact. Norsk versjon - Finn lokale til konferanse Looking for something else? Topic page about maps and rooms | Pages labeled with conference Innholdsfortegnelse [-] Things to consider Reserving an NTNU venue Venue suggestions The Lerchendal Gård building Rosenborg arena Gløshaugen East The Council Chamber Doctors defence room (Totalrommet - “The Total Room”) Dokkhuset Scene The Suhm house Britannia Hotel Hotels Rica Nidelven and Rica Bakklandet Erkebispegården - The Archbishop's Palace Rockheim – Norway's museum of rock and roll Byscenen - “The city scene” Theatercafeen - The theater café SpareBank 1 Samfundet - the Student Union Building Campus – use of common areas Rental contracts for external venues Things to consider Who manages the venue?Is the venue accessible to all, including the handicapped?How many guests do you expect?Conference venues with meeting roomsDo you only need food service?Guided toursCatering agreements Parking optionsIs the venue convenient for the press?Audio induction loop or IR systems Areas for minglingIf you wish to use an NTNU venue, you need to contact the Campus Services Division early the planning process. For security and opening/closing doors, log in to NTNU Hjelp and send web form. Reserving an NTNU venue Auditoriums and other rooms at NTNU can be reserved via the room reservation system. If you have questions, log in to NTNU Hjelp . You can also read more about the topic on the website about NTNU room rentals . Venue suggestions The Lerchendal Gård building Email Ingrid Venås with details about the event you are arranging. The availablity of this venue is somewhat limited, the rector decides if there is any doubt. Catering: Order catering and food. Briefly describe the event and scope (e.g. lunch, 30 guests, downstairs dining room/dinner, 50 guests, upstairs dining hall), ask for a menu suggestion unless you have any specific requests. The tables in the downstairs dining room take two guests on the long side, while the tables in the upstairs dining hall take three. Alcohol licence: The caterer applies for the licence, and needs to be notified in good time before the event. Once decided on a menu, ask for suitable wines to go with the dinner and the dessert. Flowers/decor: Order flowersCustodial Services:Contact Campus Services Division via e-vaktmester a few weeks before the event. Practical arrangements:Access to the venue, alarms, etc.: Make sure the venue is unlocked when the caterer arrives. After the event: make sure the lights are switched off and that the rooms are clean and tidy; remember to turn the alarm on before you leave. The organiser is responsible for removing any flowers and decorations. Flower pots are stored on top of the cupboard to the right in the smaller room behind the kitchen. If there is a new event early the next morning (check the event list that you received from Hein/the secretary), the venue must be ready before the next organiser arrives. Rosenborg arena NTNU has a (recently expired) agreement with the Rosenborg arena Gløshaugen East This space is administetred by the Rector. The Rector's secretary Ingeborg Vasli is the contact person for these venue. The Council Chamber The Council Chamber in the main administration building is mainly for disposal for doctoral disputations and is administrated by the Student Division and Rector. You can apply for using the Council Chamber - applications should be sent to his secretary Ingeborg Vasli In addition you must book the room through the room reservation system. Doctors defence room (Totalrommet - “The Total Room”) The Doctors defence room in the main administration building is at the disposal of the academic administration, but it is reserved for doctor's defenses and can't be booked for other activities more than 3 weeks in advance. The room can be booked through the room reservation system. Dokkhuset Scene NTNU has certain number of days when we are allowed to use Dokkhuset( a concert venue) at Solsiden, where there is space for about 200 people. Rental can be ordered through Ida Eilertsen at the Department of Music. Prices: Technicians cost 3000 for the first 8 hours, then 500 kr/hour. Event managers (student assistants) cost 160 kr/hourYou will also have to pay for the administrative time that it takes to arrange the rental.For administration and booking outside of NTNU's quota, contact Merete Søbstad, Tel. 915 16 669; email: merete@dokkhuset.no The Suhm house The Suhm house at Kalvskinnet has an auditorium with space for about 80 people. It is rented out for free by the Museum of Natural History and Archaeology. Contact the museum's reception office, either Britt Hammer or Eva Kristin Drageid at Tel. (735) 92145. During the day the guard in the ticket house unlocks the auditorium at Suhm house. The cafe at Suhm house is run by Bakeriet Selskapsmat, Tel. 72 84 59 90. Britannia Hotel Britannia is used to holding large events. Contact the booking manager for more information. Hotels Rica Nidelven and Rica Bakklandet Contact Britt Marie Hegnes, britt.marie.hegnes@rica.no. Erkebispegården - The Archbishop's Palace Contact Tove Søreide, consultant for the Nidaros cathedral restoration work, Tel.415 31 570, tove.soreide@kirken.no Rockheim – Norway's museum of rock and roll http://www.rockheim.no/kontakt/ Byscenen - “The city scene” Byscenen costs 15 000 kr plus the cost of technicians for a night. The venue has space for up to 600 people, but then it is quite full. Byscenen has it's own Facebook page, and can also be reached at Tel. 73 52 52 00 or post@byscenen.no. Trondheim kultur og næring (Trondheim Culture and Industry) is responsible for the venue. The Information Division at NTNU works closely with this company in renting project leaders for different events. Merete Moum can also be contacted by email at post@byscenen.no, Tel. 99 02 40 48 Theatercafeen - The theater café The theater café at Trøndelag theater can also be a good alternative. There is space for an audience of about 100 people, and the venue can be rented for culture arrangements – not just for parties! One evening normally costs around 3000 kr, and can be ordered through the chief of sales Bente Dyrseth: bente.dyrseth@trondelag-teater.no, Tel. 73 80 51 00. The theater is very helpful in terms of technical equipment, props, etc. The Information Division has had a number of events at the theater café. SpareBank 1 The SpareBank 1's new building on Søndre gate has a lovely conference hall with space for about 150 people. We have used it for several lectures during Kunnskapsbyen (the Trondheim City of Knowledge project) in the spring of 2011, and it cost about 4000 kr per evening. The hall can be reserved through the bank's meeting center by contacting Janne Moum: janne.moum@smn.no, Tel. 942 26 769. Samfundet - the Student Union Building arrangement@samfundet.no Between semesters: selskap@samfundet.no Campus – use of common areas It is possible to use common areas on campus for exhibitions or other events by applying to the Campus Services Division via e-vaktmester. Rental contracts for external venues If you rent external venues, you must sign a contract with the rental amount and other costs. The contract should also state how and where these costs will be expensed. The contract should be signed by the individual responsible for the event and sent to bestiller.sentraladm.glos@adm.ntnu.no (for NTNU Administration) or the individual in your department who is responsible for orders and purchasing.

Leave during pregnancy

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You must be transferred to another kind of job if you work in an environment that is harmful to the foetus. If a transfer is not feasible, you are exempted from work during your pregnancy, and you are entitled to pregnancy benefits. Norsk versjon - Permisjon under svangerskapet Topic page about leave | Parental leave Innholdsfortegnelse [-] Special arrangements for pregnant women Apply for pregnancy benefits and leave during pregnancy 1. Apply to Nav for pregnancy benefits 2. Submit leave application to NTNU How to apply for pregnancy benefits: Pregnancy benefits Leave before childbirth Legislation Contact information Contact the Occupational Health Services if you need special arrangements early in your pregnancy and you do not want to involve your employer. Are you exposed to radiation at your workplace? Read more about pregnant women and radiation Special arrangements for pregnant women Your employer has a duty to make adaptations for you when you are pregnant. If you are pregnant or planning to get pregnant, you need to be aware of how your job or working conditions might affect your pregnancy. Certain chemicals and work situations may be harmful to your fertility or to your fetus. Apply for pregnancy benefits and leave during pregnancy You apply to Nav for pregnancy benefits (nav.no). Additionally, you must register the leave in the Self-Service Portal. 1. Apply to Nav for pregnancy benefits Follow the step-by-step instructions on nav.no. 2. Submit leave application to NTNU You submit the leave application in the Self-Service Portal. You do not need to wait for a decision from Nav before submitting the leave application. Note this when filling out the form: Dates: In step 2, enter the same dates you provided in the application to Nav. Type of leave: In step 3, select the type of leave as "omsorg" and the code as "176 Permisjon i svangerskap"". Specify whether it should be 100 percent absence (check yes) or part-time (check no and indicate the attendance time in percentage). Income declaration: In step 4, where you describe the leave, write "send inntektsmelding" (submit income declaration). This is a message to us at the Service Center here at NTNU when we process your application further.See guidance with screenshots on the page Allowance for care of close relatives How to apply for pregnancy benefits: 1. Fill in the Norwegian Labour Inspection Authority form //Tilrettelegging og omplassering pga graviditet (Arrangements and redeployment in connection with pregnancy). // 2. Before submitting the form to your employer, you must ask a doctor or midwife to fill in their part of the form. 3.) If your manager cannot transfer you to another type of job, he or she completes the manager’s part of the form, and sends the form to the Norwegian Labour and Welfare Administration (NAV). Pregnancy benefits When you are pregnant, you are entitled to paid time off during the workday to go to pregnancy check-ups. This right applies primarily when the check-up cannot take place outside working hours. Leave before childbirth You also have the right to start taking maternity leave up to 12 weeks before your due date. If you take this leave before the birth, the shared period that can be distributed between the parents is reduced by the corresponding number of days. Legislation Working Environment Act Section 12-1 Working Environment Act Section 12-2 Folketrygdloven (the National Insurance Act) Section 14-4 (in Norwegian) Hovedtariffavtalene (Fellesbestemmelsene, §19) (in Norwegian)Oppdatert 26.05.20 Contact information Do you have questions or need help? Contact the Service center

Fire safety - Gløshaugen

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This page contains fire safety information for Gløshaugen. Main page Fire Safety | Topic page on emergency preparedness På norsk: Brannvern Gløshaugen Innholdsfortegnelse [-] Fire regulations with meeting place information Important information in case of an emergency Contact Fire regulations with meeting place information BergByggtekniskDriftssentralenElektrobyggeneGamle fysikkGamle elektroGamle kjemiGeologiGløshaugen legesenterGrønnbyggetHovedbygningenHøgskoleringen 3IdrettsbyggetInfohusetIT-bygget og IT-bygget sydfløyKjelhusetKjemiblokkene og KjemihallenMaterialtekniskMetallurgiOppredning gruvedriftPFIProduktdesignRealfagbyggetSentralbygg 1 og 2SkiboliStrømningstekniskVannkraftlaboratorietVarmetekniskVerkstedtekniskVestre GløshaugenVM-paviljongenZEB-laboratorietØstre Gløshaugen Important information in case of an emergency Acute help Contact Custodial servicesHSE Section

Fire safety - Sydområdet

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This page contains fire safety information for Sydområdet. Main page Fire Safety | Topic page on emergency preparedness På norsk: Brannvern Sydområdet Innholdsfortegnelse [-] Fire regulations with meeting place information Important information in case of an emergency Contact Fire regulations with meeting place information Lerchendal gårdNorsk hydroteknisk laboratoriumTurbinlaboratorietTransportsentralenAvløpslaboratorietPetroleumsteknisk senterSluppenvegen 12 B/C:1st floor2nd floor3rd floor4th floor5th floor6th floorSluppenvegen 14Berglaboratoriet Important information in case of an emergency Acute help Contact Custodial servicesHSE Section

Changing rooms

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On this page you can find information about the locations of changing rooms at Dragvoll, Gløshaugen, Kalvskinnet and Moholt. Norsk versjon: Garderober Are you looking for something else? Topic page about parking | Pages labelled with bike parking Innholdsfortegnelse [-] Who can use the changing rooms? Locations of the changing rooms Dragvoll Gløshaugen Varmeteknisk (for Department of Energy and Process Engineering) Kalvskinnet Moholt Contact In connection with the changes in the campus parking system, we encourage employees to use public transport or bikes. We have therefore built several changing rooms with shower facilities. Who can use the changing rooms? The changing rooms are available to everyone with access to the building using their access card (with some exceptions mentioned below). If you do not have access to a wardrobe you want to use, report this to Vakt og Service via NTNU Help so that they can provide access to your access card. The changing rooms are available when the building is open. The changing rooms are closed for cleaning for a short period of time on weekdays. These periods are announced in each changing room. Locations of the changing rooms Map of changing rooms and bike parking at Gløshaugen and Dragvoll (pdf) Dragvoll Bygg 2 (Building 2) Ladies’ changing room with 84 lockers, 2 showers and 1 toilet.Rooms 2208, 2227, 2209, 2210, 2210A and 2210B. Men's changing room with 80 lockers, 2 showers and 1 toilet.Rooms 2212, 2228, 2213, 2213A and 2213B. Gløshaugen Byggteknisk (Building Technology) Ladies’ changing room with 31 lockers, 2 showers and 1 toilet.Rooms 1-016, 1-018, 1-020 and 1-022. Men's changing room with 31 lockers, 2 showers and 1 toilet.Rooms 1-034, 1-028, 1-030 and 1-032.Kjemi Sydfløy/Realfagbygget Ladies’ changing room with 48 lockers, 2 showers and 1 toilet.Rooms K15, K15A, K15B and K15C. Men's changing room with 48 lockers, 2 showers and 1 toilet.Rooms K10, K10A, K10B and K10C.Sentralbygg 1 (Central building 1) Ladies’ changing room with 46 lockers, 2 showers and 1 toilet.Rooms 020A, 020B, 020C and 020D. Men's changing room with 56 lockers, 2 showers and 1 toilet.Rooms 048, 048A, 048B and 048C.Elektro B (Electrical Engineering B) Ladies’ changing room with 32 lockers, 2 showers and 1 toilet.Rooms B008, B008A, B008B and B008C. Men's changing room with 32 lockers, 2 showers and 1 toilet.Rooms B010, B010A, B010B and B010C Varmeteknisk (for Department of Energy and Process Engineering) Unisex, separate showers (2) with locks and 3 toiletsRoom C112 (for employees only)Ladies’ changing room with 1 shower and 3 toilets and 5 lockers.Room A317Ladies' changing room with 1 shower and 1 toilet.Room A002 (for employees with key card only)Men's changing room with 1 shower and 3 toiletsRoom A217Men's changing room with 4 shower and toiletsRoom 033 Kalvskinnet Unisex wardrobe, rooms G102B and G102C (just north of the bicycle parking in Akrinn west). Wardrobe, drying rack, shower and toilet. Moholt Men's changing room B015. 1 toilet, 2 showers, lockers.Ladies' changing room B017. 1 toilet, 2 showers, lockersThere is a drying closet and more lockers in B019 Contact Questions: Contact Custodial Service

Policy for intellectual property rights - IPR

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See also: Intellectual property rights - IPR | Guidelines for intellectual property rights - IPR | Pages labeled with IPR Norsk versjon - Politikk for immaterielle rettigheter - IPR Policy for the protection and management of intellectual property rights (IPR) and physical material and results generated at NTNU. Innholdsfortegnelse [-] 1. Purpose 2. Scope 3. Definitions 4. Overall guidelines and principles 4.1. Foundation in legislation and regulations 4.2. Objectives of the IPR policy 4.3. Principles of the IPR policy Results created by employees at NTNU Exceptions to the basic principle on institutional ownership Results created by students Notification requirement for employees NTNU TTO Open science, publishing and innovation Type of document: PolicyDocument manager: Pro-Rector for InnovationDocument owner: RectorIn effect from (or period): 1 January 2021Reference to governing documentsArchive reference: 2019/37923 1. Purpose This document sets out NTNU’s policy for the protection and management of Intellectual Property Rights (IPR) and Physical Material and Results generated at NTNU. The document describes whom and what the policy covers, its purpose and how to comply with it. 2. Scope NTNU’s policy for the protection and management of IPR and Physical Material and Results generated at NTNU applies to all employees (all positions, including adjunct (“II”) positions), independent contractors, students, visiting scholars and visiting students at NTNU. 3. Definitions Employee: A person who has entered into a contract of employment with NTNU. Visiting Scholar: A person who by agreement conducts research and/or teaching at NTNU, without being an employee or an independent contractor. Visiting Student: A person who is registered as a student at another educational institution and who by agreement takes part in research and/or teaching at NTNU. Creator: The person or persons who generate a result. Independent contractor: A natural or legal person who by agreement performs work or provides a service to NTNU on commercial terms, without being an employee or a visiting scholar. Student: A person who has paid semester tuition fees and who is registered as a student at NTNU and who does not have an employment relationship with NTNU. Third party: A natural or legal person who is not subject to the IPR policy. Data: Any physical representation of details, knowledge, opinions, etc., as opposed to the content, which is called information. The representation may consist of text, of sound, light or electrical signals, in sequences and combinations of numbers, patterns or letters, etc. Physical Material: Any product (organic, inorganic and biological material), including substances, organisms and crops, as well as materials. Results: All results that are created or are achieved in connection with a project, work, etc., including intellectual property rights, irrespective of whether the results are protected by law or not. Intellectual property: Intellectual property, creations of the mind; such as a literary work, a film, a piece of music or a work of art. The Copyright Act (åndsverkloven) lists the following works as intellectual property: a) writings of all kinds, including fiction and non-fictionb) oral lectures c) works for stage performance, dramatic and musical as well as choreographic and pantomimic; also radio playsd) musical works, with or without wordse) cinematographic worksf) photographic worksg) paintings, drawings, graphic and similar pictorial worksh) sculpture of all kindsi) architectural works, drawings and models as well as the building itselfj) pictorial woven tissues and articles of artistic handicraft and applied art, the prototype as well as the work itself k) maps, also drawings and graphic and plastic representations or portrayals of a scientific or technical nature l) computer programsm) translations and adaptations of the above-mentioned works. Open science: Principles for increased openness at all stages of the research process. Intellectual property (IP): Things created by the mind. These may include inventions, trademarks, designs, production processes, methods, databases, research data, various types of creative work, know-how and trade secrets. Report No. 28 to the Storting (2012-2013) (PDF). Intellectual property rights (IPR): Intellectual Property Rights. All rights to technical solutions, methods, processes and procedures, regardless of whether or not these are or may be patented, as well as all copyrights and rights to trademarks, designs, plant varieties, databases, integrated circuit layout designs, drawings, specifications, prototypes, trade secrets and the like. Moral rights: The right of the creator/author to be named in the manner required by proper usage, as well as the author’s right to object to the work being altered or made available in a way or in a context that is prejudicial to his/her literary, academic or artistic reputation or individuality, or to the reputation or individuality of the work. Learning resources: All forms of material used for teaching purposes. Examples include academic literature, musical works, works of art, video, software and presentations, as well as their performance and dissemination. Grant-funded research (bidragsforskning): Research projects where NTNU receives funding from external partners without requirements for deliverables (without consideration) in connection with entry into the agreement/contract (Sponsored and commission-based activity - BOA). For a more detailed definition of grant-funded research, see the Government’s Examples of classification and management of sponsored and commission-based activity (BOA). Contract research: Research projects that NTNU undertakes in exchange for full consideration (payment) from one or more external commissioning parties, with a claim for deliveries (with counter-performance) through entry into an agreement/a contract. For a more detailed definition of contract research, see the Government’s Examples of classification and management of sponsored and commission-based activity (BOA). Project background: The knowledge, including Intellectual Property Rights, that the party or parties bring into projects. NTNU TTO: NTNU Technology Transfer AS (technology transfer office). Limited liability company owned by NTNU (85 %) and Central Norway Regional Health Authority (15 %). 4. Overall guidelines and principles 4.1. Foundation in legislation and regulations The most important guidelines are provided through: The Act relating to the right to employees’ inventions (arbeidstakeroppfinnelsesloven)The Act relating to the processing of personal data (personopplysningsloven)The Copyright Act (åndsverkloven)The Patents Act (patentloven)Contracts of employment at NTNUCode of ethics at NTNU Guidelines for external work at NTNU Open science policy 4.2. Objectives of the IPR policy This document sets out NTNU’s policy for the protection and management of intellectual property rights and Physical Material and Results generated at NTNU. The policy covers all IP, Physical Material and Results (research results and learning resources) generated at NTNU. General knowledge and competence that the individual employee or student gains in connection with their position or studies are not governed by the policy. NTNU has a social responsibility to ensure that results from NTNU’s activities are widely used in society and the business community and contribute to sustainable development, while the university must ensure the protection of the individual’s academic freedom and the openness of the university’s results. The purpose of the IPR policy is to create predictability among employees, students and partners about the university’s management of IPR in this connection. The IPR policy is accompanied by the «Guidelines for the Protection and Management of Intellectual Property Rights (IPR)», which provide more details for practical use. 4.3. Principles of the IPR policy As a basic principle, NTNU is to own all Results, IP, Data and Physical Material that have been created using the University’s resources unless otherwise provided by law or agreement by which the university is bound, or this document. In exceptional cases, where NTNU does not own Results, IP, Data and Physical Material developed using the University’s resources, NTNU must by agreement be secured a licence for use and further development within the University’s core tasks. Results created by employees at NTNU For everyone who is employed at NTNU, NTNU owns all Results, IP, Data and Physical Material that is generated by employees in connection with their position at the University, unless exceptions are set out in this IPR policy. This applies regardless of the position in which the person is employed and includes independent contractors and visiting scholars. It follows from the Employee Inventions Act that NTNU may claim the right to patentable inventions. Under the Copyright Act, NTNU has rights to directories, databases etc. that NTNU has invested building up as well as to computer programs and learning resources created by employees in the performance of tasks covered by their employment relationship or according to the employer’s instructions. For many externally funded projects, it is a requirement that NTNU has all rights to the results that are created in the project. In such projects, all employees including independent contractors and visiting scholars must consent to the assignment of all rights to NTNU. Through the employment agreements or supplements to these, NTNU will ensure that the ownership of Results, IP, Data and Physical Material generated using university resources is assigned to NTNU. Agreements on full or partial assignment of intellectual property rights to the Results, IP, Data and Physical Material must always protect the employee’s moral rights under Norway’s Copyright Act. Exceptions to the basic principle on institutional ownership NTNU recognizes and emphasizes the right of employees to create and disseminate their own intellectual property. The university will thus not claim ownership rights to traditional scholarly works, textbooks, musical works, architectural works, works of art and teaching materials that have a clearly personal character. These are owned by the employee. The university nevertheless has the right to use (obtain a licence to use) this type of intellectual property for the exercise of its own core activities, except in commercialization activities. Specifications of NTNU’s right of use are described in further detail in separate guidelines. Results created by students As a basic principle, all Results, IP, Data and Physical Material created by students at NTNU, or visiting students, are the property of the individual student, and the individual student has free disposal over the results. Exceptions to the basic principle are made for: data and databases containing personal data, and that are regulated by legislation on personal data.students who are employed at NTNU, for example, in project positions or as research assistants and who are treated as other employees, as long as the result of the work is related to duties associated with the position.where the right of ownership is assigned to NTNU by agreement between the parties.where the right of ownership is assigned to others (for example, businesses) by agreement between the parties In all cases, NTNU shall, free of charge, have a licence to use Results, IP, Data and Physical Material created by students, and can use them for teaching and research purposes. Notification requirement for employees All Results, IP, Data and Physical Material with a potential for commercial utilization must be reported by the employee (creator) to the university through the employee’s line manager and to NTNU TTO (Submit your idea to TTO). If, in accordance with the law, the employer (NTNU) asserts the right to an invention, the employee must participate in the assignment by signing agreement and/or declaration of assignment. If NTNU TTO chooses not to establish a project, the ownership of the idea may, after clarification with the Head of Department for the creator, be transferred to the creator(s). NTNU TTO NTNU TTO forms part of NTNU’s ecosystem for innovation and commercialization and is to help NTNU achieve its strategic goals for innovation. NTNU has established NTNU TTO as an instrument for management of NTNU’s IP, and it is NTNU’s support function for commercialization of ideas and research results to which NTNU has the right of ownership under Norwegian law or by agreement. In a professional manner, NTNU TTO is to assess the commercial basis for all ideas (project and work results) and inventions of which NTNU TTO is notified. In the management of NTNU’s IP, NTNU TTO has a responsibility to ensure that agreements are in line with NTNU’s social responsibility and sustainable development in society and business. Deliveries from NTNU TTO to NTNU and NTNU’s employees are regulated through a Cooperation Agreement and in annual service agreements between NTNU and NTNU TTO. Open science, publishing and innovation NTNU wants results from research and teaching to be made publicly available where this is practically and legally possible. In accordance with national guidelines and NTNU’s open science policy, NTNU must ensure open access to NTNU’s research results, and open access to data for reuse and aggregation where this is feasible and in accordance with guidelines. NTNU also wishes to open the way for increased sharing and reuse of learning resources. It is a goal that research and teaching at the institution will be able to contribute to economic activity in society in general. The timing of publication and publication channels must take possible commercialization into account. Unless otherwise provided by law or agreement, the employee can choose the time of publication and publication channel. NTNU wants to facilitate and encourage open innovation.

LAOS – Learning assistant training

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For detailed information in Norwegian Video about LAOS Innholdsfortegnelse [-] Target group Course description Registration Core modules spring 2025 Trondheim Fellesmodul 1 (Norwegian) Fellesmodul 2 (Norwegian) English: Modules Learning outcomes Knowledge Skills General qualifications Completion requirements Approved equivalent qualifications Responsible for LAOS / Contact Target group LAOS is NTNU’s official learning assistant training program and is offered to learning assistants in regular courses at all faculties and departments, both in Gjøvik, Trondheim and Ålesund. Learning assistants attend LAOS during the first semester of their employment and will receive support in developing their own understanding of their role and the educative practices they are involved in. LAOS contains course -specific follow-up and the department where the learning assistant is employed is responsible for carrying this out. Here you can find more information about the course specific-follow up and your responsibilities as a course coordinator. PhD students, scientific assistants and other employees that are not learning assistants are not recommended to join LAOS. Rather we recommend that you register for the elective modules in the pedagogical basic competence program. Search for Uniped Modul in the learning portal. Course description LAOS aims to support learning assistants that have continuous dialogue and interaction with students in teaching and study activities throughout the semester. The main objective of the training program is to contribute to the development of the learning assistants’ understanding of their own role in the students’ learning process. It provides a basic introduction to pedagogical aspects related to the learning environment, learning activities, guidance, feedback and group work. LAOS promotes an understanding of general and course-specific learning activities based on dialogue and guidance. Registration LAOS is open to all learning assistants at NTNU, but registration for LAOS requires employment as a learning assistant at a department. For questions regarding employment contracts and salary, please contact HR at your faculty/department Registration will open in the learning portal. NB: Participants register for two-course dates (core module 1 and core module 2) - physical meetings Core modules spring 2025 (subject to changes) Trondheim Fellesmodul 1 (Norwegian) Mandag 27. januar (9-12)Onsdag 29. januar (9-12)Fredag 31. januar (9-12)Mandag 3. februar (9-12)Onsdag 5. februar (9-12)Fredag 9. februar (9-12) Fellesmodul 2 (Norwegian) Mandag 17. februar (9-12)Onsdag 19. februar (9-12)Fredag 21. februar (9-12)Mandag 24. februar (9-12)Tirsdag 25. februar (9-12)Onsdag 26. februar (9-12) English: TrondheimCore Module 1: Thursday 6 February (9-12)Core Module 2: Thursday 20 February (9-12) Gjøvik (Norwegian seminar, but adjustments are made for English-speaking course participants)Core Module 1: Wednesday 12 February (9-12)Core Module 2: Thursday 13 February (9-12) Ålesund (Norwegian seminar, but adjustments are made for English-speaking course participants)Core Module 1: Wednesday 26 February (9-12)Core Module 2: Thursday 27 February (9-12) Number of places: LAOS in Gjøvik and Ålesund requires a minimum of 10 registered participants. Modules LAOS consists of 20 hours and combines seminars on campus with online modules (blended learning). The training is carried out both by the Educational Development Unit (Uniped) and by the department that the learning assistant works for. a) Core modules (8 hrs) Core modules are mandatory for ALL learning assistants and are carried out by the Educational Development Unit (Uniped) as seminars on campus or digitally in Zoom. These seminars are composed of presentations of pedagogical content and of small-group activities related to the practical work of a learning assistant, e.g. role play and discussions. Note that the core modules also contain obligatory preparation work that is to be completed by participants in advance. b) Online modules (OM) (6 hrs) These modules consist of 3 hours each and are entirely online. Mandatory activities in each module consist of a multiple-choice-test, a reflection essay and peer-evaluation of the reflection essays of two other learning assistants. Learning assistants choose two out of the following eight options: OM1 - Giving feedbackOM2 - Exercise tutoringOM3 - Seminar tutoringOM4 - Laboratory tutoringOM5 - Academic writing tutoringOM6 - Individual tutoringOM7 - Problem- / project-based tutoringOM8 - Digital Learning c) Course-specific modules (6 hrs) The department that the learning assistant works for is responsible for carrying out the course-specific modules. They determine the content and activities of these modules and also decide if the course-specific modules are held in one single session or spread over several dates. The course-specific modules should be related to course-specific pedagogical challenges and improvements. First meeting (1 hour) Clarifying expectations with regard to the learning assistant’s work tasks, communication with the course teacher and the course-specific follow-up. Follow-up (4 hours) Follow-up related to pedagogical challenges and areas for improvement in the course that the learning assistant works at. Final evaluation (1 hour) Final evaluation is where the learning assistant and the department evaluate the learning assistant’s development during the semester, as well as provide feedback to each other on the use of learning assistants in their course.Specific suggestions on the content of the course-specific modules Learning outcomes Participants who have completed LAOS are expected to have achieved the following learning outcomes, defined as knowledge, skills, and general qualifications: Knowledge Upon successful completion of the course, the learning assistant will have a basic understanding of fundamental pedagogical principles that apply across all types of courses.have some insight into course-specific learning activities.know what formative/summative and criteria-/norm-based assessment is.understand the importance of establishing a safe learning environment for student learning. Skills Upon successful completion of the course, the learning assistant will be able to contribute to a positive and safe learning environment.be able to provide constructive feedback to encourage student learning.be able to use questioning techniques in order to map student understanding of course content.be able to facilitate reasoning and critical thinking.be able to provide guidance on a basic level. General qualifications Upon successful completion of the course, the learning assistant will have developed an identity as a learning assistant.be able to discuss his/her own role in students’ learning processes.be aware of basic ethical challenges and limit-setting.be aware of challenges, but also opportunities within diverse student groups.be able to reflect on his/her own practice and potential for continued development as a learning assistant. Completion requirements In order to successfully pass the LAOS course, learning assistants have to complete: 100% attendance during the core modules Two completed online modules100% attendance during the course-specific modules There will be no dispensation from the attendance requirement. Approved equivalent qualifications Completed 2nd year of teacher education programme at NTNU or other equivalent teacher educations on secondary school-level with practical training (e.g. PPU) are approved. Completed training as a learning assistant in Experts in Teamwork (EiT), officer candidate school or studies in theoretical pedagogy are NOT approved as equivalent to LAOS. Responsible for LAOS / Contact Marte Therese Jakobsen /laos@ipl.ntnu.no

Heavy and repetitive work

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If you work at tasks that involve heavy lifting and/or are repetitive or monotonous, you may find that your work causes muscle and skeletal pain. Here are some tips for avoiding these kinds of problems. Norsk versjon - Tungt og ensformig arbeid Topic page about HSE | Pages labelled with ergonomics Innholdsfortegnelse [-] Heavy work Lifting Carrying Pushing Repetitive work Bad working positions Working height Risk assessment Practical tips to avoid injuries Legislation Contact Many tasks are heavy and/or consist of monotonous, repetitive motions that also involve awkward or problematic working positions. Movement and strain are good for your body, but if the strain is too great, it can cause problems. Address the problem before it gets out of hand. It is easier to prevent injury than healing an already existing injury. Heavy work Heavy work is defined as one or more tasks that separately or together can overload an employee's muscle and skeletal system. This type of work often involves prolonged heavy, physical work that requires a lot of strength and energy. This kind of work often includes lifting, carrying and pushing. Lifting Machinery or other technical aids should be available if the worker has to repeatedly lift weights of 25 kg or more. Standing, single lifts of 25 kg under ideal circumstances are safe for most people. Lifting from hip height requires the least amount of strength. Avoid heavy lifts from a seated position. A worker's individual technique for heavy lifting must be adjusted to that person, and to the specific work situation where the lifting is performed. The strain of lifting is affected by: The weight and shape of the object being lifted The distance from the body at which the object must be held The height of the lift Lifts with simultaneous twisting of the back, which will increase the strain on your back significantly Carrying Muscles work statically while carrying. For that reason, it is important that you do not carry objects over too long a distance, and that applicable aids or machines are available. The strain is determined by the weight and shape of the objects you are carrying. Keeping the object close to your body places less strain on your body. You should not carry heavy objects for more than 20 meters on a flat surface. If you have to carry weights up the stairs, one step equals a carrying distance of approximately 1 meter. Pushing When pushing, your own body weight can do part of the work. The strain on your body will depend on how much force you need to start the motion, keep the motion going and stop the motion. Frequent restarts, stops or changes of direction increase the strain. Repetitive work Repetitive work is work that consists of one or a few simple operations that are repeated so quickly or for such a long time that it can cause muscle and skeletal pain. Working at a high tempo has the same effect as static muscle work, where a few muscle groups are subject to unbalanced strain over a long period of time. It is important to shift between different tasks and working positions to create variation throughout the workday. If you are unable to vary your working situation, you should set aside time for rest and restitution. Employees should be able to plan and control their own workday with regards to tempo and breaks. Bad working positions Working positions and motions are decisive with regards to the strain imposed on the body and any resulting injury. Work that requires the employee to stay in a specific working position or make specific motions over a long period of time are not good. When in motion, the muscles work dynamically and shift between tension and relaxation. When one specific position is maintained over a period of time, the muscles work statically, and even work that appears to be easy at first will quickly overstrain the muscles. Over long periods of time, it is especially unfavourable to work: In a stooping position In bent or twisted positions Far away from your body At and above shoulder height In a crouching or kneeling position Standing up Sitting down With joints in an extended position Working height The working height must be adapted to the nature of the work, in order to avoid strain on your body. If you are performing different tasks at a workbench, it is best if the height of the bench can be adjusted. When working with light objects, performed your work at hip height to avoid a stooping position and allow your arms to move freely. When working with heavy objects where force is applied vertically or horizontally, the height at which you work should be lower. Work that requires precision and good vision should be performed at a higher working height. Risk assessment An ergonomic risk assessment must be performed during planning, designing and performing of manual work. The following should be taken into particular consideration: The nature of the object Physical exertions The design of the workplace The taskIt is not enough to assess how heavy and physically demanding the work operation is. It is also important to consider the duration of the operation, how often it is repeated and whether there are possibilities for variation, breaks and rest. Practical tips to avoid injuries Arrange for a workday with as much variation as possible in working positions and motions. Do not start the shift with the heaviest work. You body appreciates some time to warm up. Work as close to your body as possible. Do you have access to devices that can make the work easier? Use them! Avoid heavy lifting, particularly when in a stooping or twisted position. When lifting a heavy object, seek help from colleagues or use lifting devices. The ideal lift height is hip height. Lifts from the floor or at/over shoulder height places more strain on your body. If you perform work at above shoulder height, get higher, or apply an extension to the shaft to allow your arms to work below shoulder height. Repetitive work? Take turns using each hand, take short breaks, bend and stretch or go for a short walk. Be physically active in your spare time. This will enable your body to better handle the strain. Arrange for a working situation with as much variation as possible in working positions and motions Legislation Refer to the Norwegian Labour Inspection Authority's web pages: Regulation of the performance of work (in Norwegian)The Workplace Regulation (in Norwegian)Regulation of organisation, management and partaking (in Norwegian) Contact Occupational physiotherapists: Tina Hagen

Stress in the workplace

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You can take steps to eliminate the most common sources of stress in the workplace. Examples of such steps could be to take practical measures to increase your control over your workday, increase the quality of and access to necessary information, make sure to take care of positive personal relations, make priorities, etc. Norsk versjon - Stress på arbeidsplassen Subject page about HSE | Pages labelled HSE Innholdsfortegnelse [-] What is stress? What creates stress? How to take action against stress? Practical advice Stress management courses and help Contact What is stress? Stress is a condition often experienced as negative. Stress occurs when we experience that the requirements for an external situation is beyond our ability to cope with the current situation. What creates stress? We all react differently to incidents and challenges encountered in life. For instance, some people might experience a lot of stress from a transitional period at work, whereas others are looking forward to meeting new people and the challenges that the transition might bring. The stress level depends on the relation between a primary and secondary assessment we make. The primary assessment is an assessment of something that has already happened, a potential future threat, or whether one sees the situation as a challenge or a potential advantage. The secondary assessment is the assessment of whether one has adequate resources to handle the situation in question. In situations with a significant threat or damage, where we perceive our ability to handle the situation as low, we will experience a high level of stress. When we consider the threat to be low and our ability to handle it high, we experience a low stress level. Even if we react differently, there are some workplace conditions that generally increase the risk of long-term stress, for instance: The combination of high demands, little control and low access to social support Negative or missing social relations Sustained time pressure Conflicting demands from home and work Role conflicts A perception of lacking coherence and meaning, diffuse objectives Lack of variation Responsibility for others How to take action against stress? You can take steps to eliminate the most common sources of stress in the workplace. Examples of such steps could be to take practical measures to increase your control over your workday, increase the quality of and access to necessary information, make sure to take care of positive personal relations, make priorities, etc. At the same time, leaders can also work to reduce the risk of excessive stress among employees, by focusing on aspects like: Increasing employees' predictability in terms of tasks and leader behaviour Presence – leaders being available and providing feedback and social support is significant Making sure that employees have a clear understanding of their role Equity in personnel treatment and executive work Opening up for partaking and participation Empowering employees An active workplace policy giving employees flexibility in different phases of life Professional and personal development of employees Practical advice Physical activity and exercise Rhythm of life – the ability to balance rest and strain. Awareness and priorities. How should I utilize my time?Good sleep hygiene Set aside time for social gatherings Skills development Distractions: Holidays, play and relaxation Time management: Plan your work, do not postpone important/demanding tasks Stress management courses and help The HSE Division offers courses and guidance in managing stress related challenges. The courses are available as full-day classes or two/three hour classes over several weeks. Stress assistance is provided on all levels and to individuals, groups and leaders. Contact The occupational health service - NB: do not send sensitive personal data by e-mail

NTNUs guidelines for recruitment positions

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In progress 06.02.2025 Norsk versjon: NTNUs retningslinje for rekrutteringsstillinger These guidelines were adopted by the Rector on 2 January 2025 and from the same date they regulate qualification requirements and terms of employment for recruitment positions at NTNU. This is a translation of the original Norwegian version. Note that national legislation and NTNU guidelines may be available online only in Norwegian. 1. GeneralThe guidelines apply to appointments to recruitment positions under the Act relating to Universities and University Colleges (uhl.) and associated regulations. For employment on entry-level terms, see the Regulations on Appointment to tenure-track positions and NTNU's supplementary provisions. The terms of employment are regulated by the Act relating to the Civil Service (sal.) to the extent that no special regulation has been issued pursuant to the Act relating to Universities and University Colleges (uhl.) and associated regulations. As a rule, all teaching and research positions and researcher positions must be publicly advertised. This applies to both permanent and temporary employment and is independent of the source of funding; cf. NTNU staff regulations.Everyone involved in the process of appointment, transfer and promotion is obliged to follow the Public Administration Act's rules on impartiality (fvl. §§ 6, 7 and 8). They must not have close ties to any of the applicants or close cooperation, for example through supervision or co-publication, or any particular advantage or disadvantage from assessing them. The individual is responsible for assessing his or her impartiality and reporting circumstances that may lead to disqualification. See NTNU's guidelines on impartiality in the recruitment process.Everyone involved in the processes for appointment, leave of absence and extension is subject to a duty of confidentiality regarding what they become aware of in connection with the case (fvl. § 13).Applicants are considered a party to appointment cases and have the right of access pursuant to the regulations to the Public Administration Act (fvl. regulations, chapter 5). This means that applicants, for example, have the right to access:• an extended list of applicants and the ranking of nominations. They can be given access to academic assessments of their own qualifications, but not recommendations. Reference is made to the supplementary administrative guidelines and templates for the recruitment process: Recruitment of temporary academic staff – PhD candidate and postdoctoral fellow (sharepoint.com) 1.1 Definitions and abbreviations • Recruitment positions include research assistant (“vitenskapelig assistent"), doctoral research fellow (“stipendiat”), resident (“spesialistkandidat”) and postdoctoral fellow. • Educational competence is pedagogical or didactic competence to promote learning, including knowledge and skills in the development and implementation of teaching and supervision at university and college level (Regulations to the University Act, section 3-8). • Career-enhancing work is work beyond one's own research project and doctoral education that provides relevant knowledge and experience for further career paths in higher education or other sectors.• The career plan includes career goals and measures, including career-enhancing work. It supplements the plan for doctoral work/research project. The career plan is agreed upon and followed up in the annual employee interview (“medarbeidersamtale”).• Academic assessment carried out by two internal academic staff with associate professor qualifications assesses the applicant's academic qualifications (internal assessment). • The recruitment group conducts interviews and reference checks of applicants.• The authority to make recommendations lies with the Head of Department.• The appointing authority is vested in the Dean for Appointments to Recruitment Positions.Abbreviations:aml. – Act relating to the working environment, working hours and employment protection, etc. (Working Environment Act) (“arbeidsmiljøloven”)fvl. – Act relating to procedure in cases concerning the public administration (Public Administration Act) (“forvaltningsloven”)ldl. – Act relating to equality and prohibition against discrimination (Equality and Anti-Discrimination Act) (“likestillings- og diskrimineringsloven”)sal. – Act relating to the Civil Service (Civil Service Act) (“statsansatteloven”)sal. regulations – Regulations to the Act relating to Civil Service uhl. – Act relating to Universities and University Colleges (Universities and University Colleges Act) (“universitets- og høyskoleloven”)uh. regulations – Regulations under the Act relating to Universities and University Colleges, Chapter 3: Teaching and Research Positions, Recruitment Positions and Tenure-Track Positions. [The national regulations on Appointment to tenure-track positions are still in force. Will be included in the new regulations from 1 August 2025.] HTA – Basic Agreement for State Employees (“Hovedtariffavtalen”) MSCA - Marie Skłodowska-Curie Actions Postdoctoral FellowshipsPD policy – NTNU policy for the appointment and career development for postdocs, 12 January 2022RD – NTNU framework funding (“ramme drift”) RSO - NTNU strategy and restructuring funds (“ramme strategi og omstilling”)Staff regulations – NTNU staff regulations for teaching and research positions (“personalreglement”) 2. Qualification requirements and job content 2.1 Postdoctoral Fellow (“postdoktor”) The purpose of a postdoctoral position is for the employee to develop a research profile and competence that qualifies him or her to apply for a position as an associate professor. The position may also provide other expertise of relevance to the postdoctoral fellow's further career (uh. regulations § 3-18). For appointment as a postdoctoral fellow, a doctoral degree is required (uh. regulations § 3-18). 2.1.1 Length of the fixed-term periodThe fixed-term period for employment shall be from three to four years. No one may be employed for more than one fixed-term period as a postdoctoral fellow at the same institution (uhl. § 7-6). The fixed-term period can be extended up to the maximum time frame, i.e. up to four full-time equivalent years, if the scope of other career-enhancing work has been significantly increased after the postdoctoral fellow started in the position (uh. regulations § 3-17).Postdoctoral fellows should normally have been at an institution other than NTNU for at least a year prior to employment or be able to demonstrate extensive experience from academic environments outside NTNU. If this requirement is not met, it must be compensated for in the career plan, either through stays abroad or other suitable measures that give the candidate experience from academic environments outside NTNU (NTNU PD policy item 4).All postdoctoral fellows shall, if possible, be offered employment for a fourth year. This will provide more room for internationalization, stays at other institutions, development of applications for research projects, teaching and supervision experience (NTNU PD policy item 8).2.1.2 Career plan and career-enhancing workA career plan must be prepared for the postdoctoral fellow, which specifies the competence he or she will acquire during the fixed-term period beyond the research project itself. The institution is responsible for ensuring that the career plan is followed up and that the postdoctoral fellow has access to career guidance throughout the postdoctoral period (uh. regulations § 3-18). See Chapter 3.If the postdoctoral fellow does not already have educational competence that meets the requirements for a position as associate professor, the institution must arrange for the postdoctoral fellow to acquire such competence during the period of employment (uh. regulations § 3-18). In such cases, the Department must assign relevant teaching tasks and create a basis for the employee to complete the university's basic pedagogical competence requirements as part of the career-enhancing work (ref. the career plan). If the employee cannot document proficiency in Norwegian, Swedish or Danish at level A2 at the time of employment, the institution must offer Norwegian language training. The employee must complete training equivalent to at least 15 credits before the end of the fixed-term period (uh. regulations § 3-18). In such cases, the Department must plan for the employee to complete the language training as part of the career-enhancing work (ref. the career plan).To enable the main goal of qualifying for employment in a permanent academic position, postdoctoral fellows must conduct research at an international level. The postdoctoral fellows should also gain experience with application writing and training in research management (NTNU PD policy, section 7).2.2 MSCA Postdoctoral Fellows MSCA Postdoctoral Fellows can, if the Department and candidate so wish, be employed in a three- to four-year postdoctoral position, of which two full-time equivalent years are dedicated to the MSCA project. In that case, the terms and conditions of employment in the Universities and University Colleges Regulations apply to postdoctoral fellows, including basic educational competence and Norwegian language training as career-enhancing work. MSCA's contractual terms and conditions regarding academic supervision, career plans, research projects and activities that promote the research career are followed up in accordance with NTNU's guidelines for postdoctoral fellows as far as they are appropriate (Chapters 2.1 and 6.2).MSCA Postdoctoral Fellows can alternatively be employed temporarily in a Senior Researcher 1109 position for two years. Researchers are not entitled to leave of absence and extension under the special rules in Chapter 7. 2.3 Postdoctoral fellow on tenure-track terms (“innstegsstilling”)For employment as a postdoctoral fellow on tenure-track terms, the terms of employment in the Regulations on appointment to tenure-track positions (2015) with NTNU's supplementary provisions laid down by the Rector on 15.11.2016 apply.2.4 Doctoral research fellow (“stipendiat”)A doctoral research fellowship position is intended to lead to the attainment of a doctoral degree and contribute to the employee's qualification for relevant careers at higher education and research institutions and other sectors of working life where research competence is required (uh. regulations, § 3-19). Appointment as a doctoral research fellow requires admission to a doctoral programme or a binding agreement on admission (uh. regulations § 3-19).2.4.1 Length of the fixed-term periodAt least three full-time equivalent years in the total fixed-term period must be dedicated to doctoral work. The position may also include other career-enhancing work (uh. regulations, section 3-19).The fixed-term period for employment as a doctoral research fellow is three to four years. No one may be employed for more than one fixed-term period as a doctoral research fellow at the same institution (uhl. § 7-6). The fixed-term period can be extended up to the maximum time frame, that is, up to four full-time equivalent years, if the scope of other career-enhancing work has been significantly increased after the start of in the position (uh. regulations § 3-17). 2.4.2 Career plan and career-enhancing workA career plan must be prepared specifying the competence that the doctoral research fellow will acquire beyond the doctoral work. The institution is responsible for ensuring that the career plan is followed up and that the doctoral research fellow has access to career guidance throughout the doctoral education (uh. regulations § 3-19). See Chapter 3.If the employee cannot document proficiency in Norwegian, Swedish or Danish at level A2 at the time of appointment, the institution must offer Norwegian language training. The employee must complete training equivalent to at least 15 credits before the end of the fixed-term period (uh. regulations § 3-19). In such cases, the Department must plan for the employee to complete the language training as part of the career-enhancing work (ref. career plan and extension for career-enhancing work and language training). 2.5 Resident (“spesialistkandidat”)The aim of a resident position is to lead to recognition as a specialist in the relevant field. The position category must be used for specialist training in subject areas where there is a need to qualify persons for positions that require competence as both specialists and researchers (uh. regulations § 3-20).For appointment as a resident, a higher degree examination in the subject area and practical training in the subject are required (uh. regulations § 3-20).The fixed-term period for employment as a resident is two to four years. No one may be employed for more than one fixed-term period as a resident at the same institution (uhl. § 7-6).In the event of employment for more than two years, the institution may include other career-enhancing work in the position (uh. regulations § 3-20).2.6 Research assistant (“vitenskapelig assistant”)The aim of a position as a research assistant is to form the basis for a further academic career through work tasks that provide insight into and experience with scientific or artistic work and methods (uh. regulations § 3-21). The main tasks shall consist of scientific/artistic assistance and assistance with academic development work. The work may include the development of a doctoral project to apply for a doctoral research fellowship position. For appointment as a research assistant, at least one year of completed undergraduate studies or equivalent is required. Persons who have been employed as doctoral research fellows or have obtained a doctoral degree may not be employed as research assistants (uh. regulations § 3-21).The fixed-term period for research assistants is up to two years. No one may be employed for more than one period as a research assistant at the same institution (uhl. § 7-6). The statutory provision is practised so that the total period of employment in the position(s) of research assistant at NTNU cannot exceed two full-time equivalent years. Students in master's programmes can be offered part-time positions as research assistants. Part-time positions with average working hours shorter than 15 hours per week in total are exempt from the rules on recommendation, assessment, offer of employment and signed employment contract (Staff Regulations, Section 2.1, 6th paragraph). A full-time position as a research assistant may be offered to candidates with a completed master's degree for up to two years, less any previous months' work as a research assistant during the study period. 2.7 Integrated PhD education (“integrert ph.d.-utdanning”)Master's students who have been admitted to integrated PhD education (NTNU Regulations 2005) are employed as research assistants. Once they have obtained a master's degree and are admitted to a doctoral programme, they are employed as doctoral research fellows [in a fix-term position of at least three years.]2.8 Dual-competence programme (“dobbeltkompetanseutdanning”)Persons who participate in organized dual-competence programmes can be appointed as both doctoral research fellow and resident in a combined position. The dual-competence programme is intended to lead to the attainment of a doctoral degree and to recognition as a specialist in the relevant subject area (uh. regulations § 3-22).The provisions on doctoral research fellows (uh. regulations § 3-19) and on residents (uh. regulations § 3-20) apply correspondingly to employees in a dual-competence programme, as far as they are appropriate.The total length of the fixed-term period and the distribution of working hours between research education, resident education and any other career-enhancing work shall be stated in the provisions of each dual-competence programme (uh. regulations § 3-22). 3. Career plan and career-enhancing work for doctoral research fellows and postdoctoral fellows3.1 Career planAfter appointment, the institution is obliged to draw up an individual career plan in consultation with the doctoral research fellow/postdoctoral fellow. This should take place in the first employee interview (”oppstartsamtalen”). The employer and the doctoral research fellow/postdoctoral fellow complete the career plan together. The career plan must contain a specification of career goals and measures to achieve the goals. Any need for language training and educational competence must be included in the career plan. The career plan must be followed up and updated regularly in the annual employee interviews (“medarbeidersamtalen”). The career plan must be evaluated at the end of the work period (PD policy section 6). A distinction is made between career-enhancing measures that the employee can carry out himself/herself, and salaried career-enhancing work. 3.2 Career-enhancing workOther career-enhancing work means work in addition to research projects and doctoral education that provides relevant knowledge and experience for further careers at higher education or research institutions or in other sectors (uh. regulations § 3-16). It is not intended to be used for administrative work (HK-dir. comment on new regulations).Examples of relevant career-enhancing work:• Contribute to teaching, laboratory and exercise teaching, supervision and examination work within the employee's areas of competence• Provide training in the use and operation of research infrastructure• Norwegian language training, educational competence, HSE courses and the like necessary for the performance of teaching and research work• Participate in dissemination, exhibition and collection work• Contribute to the preparation of research project applications or the organization of academic conferences• Clinical activities• Contribute to ongoing research projects, academic development work, consultancy and analysis work in the academic environment• Research-based innovation or dissemination project • Internship or collaboration with public or private actors• Elected offices/positions of trust and committee work 3.3 Plan for career-enhancing workThe employer shall, as far as possible, within existing academic activities, economic and human resources, plan for doctoral research fellows and postdoctoral fellows to be given salaried career-enhancing work that contributes to the realization of the employee's career plan.Career-enhancing work is financed within the framework of allocated recruitment positions (RSO) and available operating funds (RD). Any internal and external grant schemes should be used to finance career-enhancing work, for example in connection with innovation and dissemination projects. The content and distribution of career-enhancing work during the employment period is determined by the employer in consultation with the doctoral research fellow and supervisor. The plan is updated annually with the status of completed and planned work. The career plan is archived in the personnel file.Normally, the career-enhancing work for doctoral research fellows should be distributed so that the last year can be used for purely doctoral education. The career-enhancing work can also be carried out after the submission of the thesis and used for dissemination and innovation projects based on the research work or to gain teaching experience for a further academic career.The scope of work is calculated according to the Faculty's norms or actual working hours. For original lectures, doctoral research fellows are given an extra 50 % credit compared to the nominal time for academic staff. After individual assessment, extra credit may also be given for other particularly time-consuming tasks.It is the employer's responsibility to ensure that the career-enhancing work does not delay the progression of the doctoral education and the doctoral research fellow's right to at least three full-time equivalent years dedicated to the doctoral work.4. Announcement of positions Recruitment positions must normally be advertised publicly and announced internally. For work as a research assistant combined with studies, an internal announcement is sufficient. The application deadline must be at least two weeks from the date of the announcement, but a longer deadline must be considered for positions with requirements for project descriptions. The Head of Department is responsible for preparing the text of the advertisement. It must specify all the requirements associated with the position. Current guidelines/templates at NTNU are followed regarding structure and content. In case of deviation from the normal salary levels at NTNU, the employee representatives at the Faculty/Museum (IDF LOSAM) must be informed of the advertisement text. The union representatives may request a discussion of the salary placement (Staff Regulations, section 3.4 and HTA, section 2.5.5, no. 1). For positions that are not linked to a specific project, the unit in question must be informed and given the opportunity to participate in the advertisement text (Personnel Regulations, section 3.4). For positions associated with interdisciplinary activities, centres or programmes, the academically involved faculties/museum must be given the opportunity to comment on the advertisement text before it is adopted (Staff Regulations, section 3.5). The advertisement text is adopted by the Appointments Committee or the chair of the Appointment Committee (Dean). If no qualified applicants have responded, or if it is relevant to depart from the qualification requirements in the call in significant respects, the position must be advertised again. The same applies if a disproportionately long time has passed since the position was advertised or if circumstances related to the position have changed significantly. Applicants must be notified if the position is advertised again. 5. Assessment of academic qualifications and personal suitability For the appointment of students in part-time positions as research assistants, there is no requirement for academic assessment and recommendation (cf. Staff Regulations, section 2.1). For all other recruitment positions, academic assessment, interviews and reference checks are required. The Head of Department or authorized person appoints an academic committee to sort and assess the applicants' academic qualifications in relation to the advertisement text and the qualification requirements for the position. It will normally be sufficient for two academic staff members at the Department with at least associate professor qualifications to provide a written statement on the applicants' qualifications (internal assessment). The project manager may participate in the assessment if he or she is not disqualified due to impartiality.The Head of Department or authorized person appoints a recruitment group to assess the personal suitability of the most relevant applicants for the position. The group conducts interviews and reference checks. The group normally consists of the position's immediate manager, employees from the academic community and HR. Members of the academic committee may be included in the recruitment group.If any of the qualified applicants for a position state that they have a disability (sal. regulations § 4), a gap in their CV (sal. regulations § 4a) or a non-Western immigrant background (sal. regulations § 4a), at least one applicant from each of the groups must be invited for an interview before the recommendation is made.In the assessment of applicants for postdoctoral positions, emphasis shall be placed on documented academic qualifications, the project description (where required in accordance with the advertisement text), project quality and personal suitability.In the assessment of applicants for doctoral research fellowship positions, emphasis shall be placed on their qualifications for completing the doctoral education. The assessment is primarily based on documented qualifications and project description (where required in accordance with the advertisement text), project quality and personal suitability. 6. Recommendation and appointment The Head of Department is the recommending authority. The recommendation is based on an overall assessment of the applicants' qualifications and personal suitability in relation to the advertisement text. The assessment is made based on the academic assessment, interview and reference check. If there are several qualified applicants, three applicants should usually be recommended and ranked. A reason must be given for the ranking of the recommended applicants. Applicants who have been interviewed shall be informed of their place in the recommendation and that, following the appointment decision, they may be given access to the academic assessment of their own qualifications. The chair of the appointments committee has the authority to make decisions on appointments to recruitment positions. The principles and rules for case processing in the appointment committee are followed (cf. NTNU guidelines on academic positions, chapter 7.2).6.1 Employment contract for employment in a fixed-term recruitment position An employment contract must be entered into before the start of work.In determining the length of the fixed-term period, the institution shall consider the specific nature of the work, any time for other career-enhancing work (uh. regulations § 3-16) and available funding. The distribution between research projects/artistic research and career-enhancing work must be stated in the employment contract at the time of appointment. Agreements on significant changes in the scope of the career-enhancing work in relation to the employment contract are archived in the personnel file. If the fixed-term period is linked to a project, the employee (doctoral research fellow, postdoctoral fellow, resident) and the institution must prepare a description of the project and a realistic progress plan for the implementation of the project. The description of the project and the progress plan must be available no later than three months after the employee's start date in the position (uh. regulations § 3-16) and be archived in the personnel file. For doctoral research fellows, the project description and progress plan must be archived in the doctoral portfolio together with the application for admission. The employee must have access to academic supervision throughout the fixed-term period (uh. regulations § 3-16). Supervisor agreements are archived in the personnel file. For doctoral research fellows, supervisor agreements are archived in the doctoral portfolio.If the conditions for the appointment are not met, for example related to lack of admission to a doctoral programme, progress plan, implementation or reporting, the basis for the appointment lapses and the employer may consider terminating the employment contract and terminating the employment relationship (sal. § 20 and aml. chapter 15). 6.2 Academic supervision and mentoring for postdoctoral fellowsAt the start, it must be clarified who is responsible for following up the employee with academic supervision; cf. the project description and progress plan. In addition, the postdoc must be offered a mentor from another academic environment (NTNU PD policy, section 5), participation in a mentor programme or postdoc network. Both the academic supervisor and the employee have a duty to notify the employer of failure to implement the project and progress plan.6.3 Terms of employment for doctoral research fellows It is a condition of employment that the doctoral research fellow is admitted to a doctoral programme and meets the requirements for reporting and other obligations in the doctoral programme. The employment contract must state the following deadlines: • A complete application for admission to a doctoral programme must be submitted no later than three months after commencement in the position (cf. uh. regulations § 3-19 on requirements for "binding agreement on admission"). • A signed agreement on admission to a doctoral programme must be available no later than six months after taking up the position (cf. uh. regulations § 3-19 on requirements for "admission to a doctoral programme"). Doctoral research fellows are employed at the Faculty at which they are to be admitted to a doctoral programme, normally at the Faculty where the candidate has his/her main supervisor and his/her daily workplace. This Faculty has employer responsibility for the doctoral research fellow. The University Museum has the right to advertise for and appoint its own doctoral research fellows; they are normally admitted to a relevant doctoral programme at NTNU. Transfers to another doctoral programme may not be made without agreement with the employer. If the doctoral research fellow has a place of work at another Faculty or externally, the parties to the doctoral agreement agree on how the necessary equipment and operating funds are to be financed and made available to the doctoral research fellow.If the employer, in special cases and upon application, wishes to employ the doctoral research fellow in a 50 % part-time position or more for all or part of the period, the employment may be extended so that the doctoral education corresponds to three full-time equivalent years. In the event of a direct transfer from a position as a doctoral research fellow to another position, time spent on the doctoral work is not included in the calculation of the period of employment. Leaves of absence or extension of the fixed-term term pursuant to the University and University Colleges Regulations § 3-17 are not included in the period of employment. Time spent on other career-enhancing work during the fixed-term period is added up to a continuous period (uh. regulations § 3-17). 7. Leave of absence and extension of the fixed-term period The Dean decides on applications for leave of absence and extension. The provisions of the Universities and University Colleges Regulations on leave of absence and extension apply to all employees in recruitment positions. 7.1 Legal and contractual right to leave and extensionLeave of absence and reduced working hours to which the employee in a recruitment position is entitled pursuant to statutes or collective agreement, as well as sickness absence, entitle the employee to an extension of the fixed-term period (uh. regulations § 3-17). Absence is counted from the first day of absence. In special cases, the institutions may extend the fixed-term period in the event of unforeseen obstacles related to the work that cannot be blamed on the employee (uh. regulations § 3-17). For doctoral research fellows, it is assumed that the person in question will be able to complete the doctoral education before the expiry of the extension period (cf. § 2-3 (6) of the old uh. regulations).For doctoral research fellows, in special cases, an extended period of employment may also be granted beyond statutory and contractual leave of up to three months after longer absences related to demands on personal health (e.g. pregnancy, childbirth and infant care). Any extension on special grounds must be recommended by the supervisor and the Department and approved by the Faculty.The Faculty is responsible for ensuring that funds are allocated to finance extraordinary costs in the event of an extension related to statutory and contractual leave, regardless of the source of funding for the position. 7.2 Right to extension for elected offices and committee workThe employee has the right to leave of absence and extension of the fixed-term period for key management positions in organizations related to the positions (uh. regulations § 3-17). Employees in recruitment positions who have been elected to the NTNU Board can, if they wish, convert the Board fee to finance an extension of the fixed-term period. Employees in recruitment positions who are elected members of a board/council/extended management group, or appointed members of committees/working groups/programme councils where no fees are paid, are entitled to a two-week extension of their employment. For particularly time-consuming positions or combinations of offices, an extension beyond two weeks may be granted based on documentation. Extensions are agreed upon and financed by the level corresponding to the position or committee work. It is recommended that elected members and deputy members of elected bodies at the Faculty and Department cooperate and, if possible, divide the tasks between them so that the deputy member can also be compensated. The compensation scheme must be known to the candidates in advance. For those who must travel to participate in the meetings, remuneration shall be granted in accordance with the travel regulations of the civil service. DION board positions and board positions in the doctoral research fellowship organization in Norway (SiN) are compensated in the same way as for elected positions without fees at the Faculties, i.e. normally a two-week extension for board members and a four-week extension for the chair of the board.7.3 Leave of absence and extension of up to six monthsLeave of absence may be granted for absence due to short-term temporary positions in teaching and research positions and for doctoral research fellowships abroad and the like, when this can be done without reducing progress by a maximum of six months in the postdoctoral project, doctoral education or residency programme. The period of employment shall be extended correspondingly (uh. regulations § 3-17). Leave that is not statutory or contractual is not a right and is decided by the Dean in each individual case. Nor is the employee obliged to carry out work at the Department beyond the agreed research project and career-enhancing work. Leave of absence may only be granted when the supervisor finds this academically justifiable, an adjusted plan for the completion of the doctoral education is available, and the Head of Department finds this to be acceptable in terms of staffing and finances. If the employee and supervisor believe that the work will be competence- and career-enhancing for the doctoral research fellow/postdoctoral fellow, and there is sufficient internal or external funding for the work, it must be considered whether the work can be included as career-enhancing work in a revised career plan.7.4 Extension for career-enhancing work, including language training The institutions may extend the fixed-term period for doctoral research fellows and postdoctoral fellows up to the maximum time frame for the fixed-term position, that is up to four full-time equivalent years, if the scope of other career-enhancing work has been significantly increased after starting in the position (uh. regulations § 3-17). Extension requires that new funding opportunities for career-enhancing work open during the employment period. Completed Norwegian training and exams are credited with 10 weeks in the time accounts for doctoral research fellows and postdoctoral fellows. For doctoral research fellows without other career-enhancing work, the employment period is extended by ten weeks. 8. Entry into force, transitional arrangements and revision The guidelines are adopted by the Rector on 2 January 2025 and enter into force from the same date. For announcements before 1 March 2025 and provided that a decision on appointment to recruitment positions is made before 1 August 2025, the Faculties may choose to use the terms of employment in the Regulations of 31 January 2005 no. 102 concerning terms and conditions of employment for posts as postdoctoral research fellow, doctoral research fellow, research assistant and resident. [New rights under the University and University College Regulations (2024) pertaining to Norwegian language proficiency, educational competence, career plans and advice, do not apply to the doctoral research fellows and postdoctoral fellows who were employed under the old regulations (2006) unless stated in the contract of employment or determined by the employer. The administrative procedures pertaining to duty work (“pliktarbeid”) is from January 2025 regulated by these NTNU guidelines for recruitment positions Chapter 3.2 Career enhancing work (“karrierefremmende arbeid”) and Chapter 3.3 Plan for career-enhancing work.] The guidelines for appointment to recruitment positions continue provisions pursuant to the Civil Service Act from the "Staff regulations including local procedural rules for teaching and research positions at NTNU". The general provisions of the "Staff regulations including local procedural rules for technical/administrative positions at NTNU" will also apply to recruitment positions as far as they are appropriate. The staff regulations are discussed and negotiated with the main unions in accordance with the provisions of the Civil Service Act and the Basic Agreement for State Employees. Particularly relevant provisions have been included in these guidelines for reasons of user-friendliness and compliance. The provisions have been somewhat reformulated and supplemented considering recent Rector decisions/policies and the new Universities and University Colleges Act with associated regulations. In the event of changes in the staff regulations that affect recruitment positions, the guidelines must be updated without delay and the faculties must be informed of the changes. General provisions from the staff regulations relevant to recruitment positions include: • Exemptions from announcements (sal. § 4 and sal. regulations § 3.3)• Exceptions from permanent employment (sal. § 9)• Summoning applicants with disabilities or gaps in their CVs to an interview (sal. § 4)• General procedural rules for appointment committees (fvl. § 17)• Notification of appointment (aml. § 14)• Probationary period (sal. § 15) and calculation of employment period (sal. § 23)• impartiality (fvl. §§ 6, 7 and 8)• Duty of confidentiality (fvl. § 13)• Right of access (fvl. regulations) The guidelines include text excerpts from key laws and regulations. These are not necessarily quoted verbatim, but reference has been added to help in questions of interpretation. The Directorate of Higher Education will prepare a guide to the chapter 3 in the Higher Education Regulations. The references are intended to make it easier to administratively update the guidelines due to minor changes in laws and agreements. The Faculties must be informed of such updates. If changes in laws and agreements entail more than a simple update of the guidelines, proposals for revision of the guidelines shall be discussed with the faculties and the main associations.

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