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HSE forms

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English

This is the main page for all HSE forms in use at NTNU. Links to guidelines for filling out the forms are provided (when available in English) in the far right column. Norsk versjon - HMS skjema - samleside HSE guidelines – summary page Go to subject on this page: Apparatus card Computer glasses Coordination agreement Department organization Fieldwork Hot work HSE statement HSE process Medical examination Plan of action Protective equipment Radiation protection Risk assessments Room card Safety card Wastes     Subject     Form When to use the form Guideline   Apparatus card     Apparatus card (docx) Used to describe hazards, precautions and use of instruments/apparatus.     Computer glasses     Computer glasses measurement form (pdf) Use this form when you need to get your vision checked for computer glasses. You must use the optician that NTNU has a purchase agreement with (use the search word "optikertjenester"). Computer glasses   Coordination agreement     Coordination agreement This agreement outlines which group will take responsibility for HSE when several groups or units work together. Coordination agreement   Department organization     HSE organization (Norwegian) (pdf) Managers must use this form to describe how HSE is handled and organized in their group.     Fieldwork     Fieldwork card for participants (docx) Employees and students who are involved in fieldwork must fill out a fieldwork card, to be submitted to the person in charge of the fieldwork. These cards are kept on file at the appropriate department. Fieldwork for participants         Fieldwork card for participant (pdf)             Fieldcard for leader (docx) The person in charge of fieldwork must fill out this card with information on the area where the fieldwork is being done, how workers and students will get there, what kind of safety equipment will be employed, and other relevant information. Fieldwork for leaders         Fieldcard for leader (pdf)             Check list risk assessments (Norwegian) (doc) The manager or person in charge of fieldwork can use this checklist to evaluate risks in the field.           Check list assessments (Norwegian) (pdf)       Hot work     Work permit for hot work (Norwegian)  Permit required for hot work. Hot work   HSE statement     HSE statement (pdf) HSE statement (doc)  A statement affirming that the group or unit is working systematically with HSE procedures and processes. Must be signed by the safety representative and line manager.     HSE process     Minutes A protocol that should be part of the HSE process that can be used to record HSE conditions and recommendations for actions. HSE process   Medical examination     Medical examination (description of potential exposure) For individuals who are beginning to work in, or who work in a risky environment. This form for recording potential exposures to risk should be filled out and taken with you to your appointment with the HSE division. Medical examination         First time medical examination if you work in animal units For individuals who work in laboratory animal divisions, first medical examination.           Follow-up medical examination if you work in animal units For individuals who work in laboratory animal divisions, for follow-up medical examinations.           Vaccination status Fill out this form with information on previous vaccinations and take to the HSE coordinator for your unit. Vaccinations   Plan of action     Plan of action A form for managers to describe HSE action plans.     Protective equipment         Personal protective equipment         Measurement form for prescription safety glasses (pdf) Fill out this form if you are to be issued prescription safety glasses, and send it in or take it with you to the optician that NTNU has a purchase agreemen wth (use the search word "optikertjenester"). Prescription safety glasses   Radiation protection         Optical radiation sources and eye examinations Radiation protection - responsibility and task delegation Radiation protection - working with radiation sources Radiation protection - X-ray equipment         Laser class 4, approvals (Norwegian) Provides an overview of whom has been approved and has the skills to use lasers/the laser systems.           Laser class 4, user list (Norwegian) Provides an overview of whom has been approved and has the skills to use lasers/the laser systems.           Laser checklist before use  (Norwegian) A checklist to evaluate risks posed by lasers before their use.           List of users of X-ray equipment/electron microscopes  (Norwegian) An overview of whom has been approved and has the skills to use X-ray equipment and electron microscopes.           X-ray machines, approvals (Norwegian) An overview of whom has been approved and has the skills to use X-ray equipment.           X-ray machines, checklist for UVC equipment (Norwegian) A safety checklist for use with UVC equipment.           Open radioactive sources, checklist  (Norwegian) A safety checklist for use when a new experiment is undertaken that involves radioactive sources, or if an experimental set-up is altered.                   Risk assessments     Mapping out risks (doc) A form where managers outline potential hazardous or risky situations or activities. Risk assessments         Mapping out risks (pdf)             Risk assessments (doc) A form for managers to ensure implementation of risk assessments, preparation of plans and measures to minimize and mitigate risks as well as implementation and monitoring.           Risk assessments (pdf)             Risk matrix (doc)  A form to provide an overview of all potentially hazardous or risky situations or activities.           Risk matrix (pdf)             Safe work analysis, general (doc) A form for individuals responsible for risk assessments which allows an overview of work responsibilities that change regularly and when there has been a risk assessment.           Safe work analysis, general (pdf)             Safe work analysis, chemical and hazardous material (doc) A form for individuals responsible for risk assessments that provides an overview of work with chemicals /gases that changes frequently and when there has been a risk assessment.           Safe work analysis, chemical and hazardous material (pdf)       Room card     Room card A card that describes dangerous or hazardous conditions in rooms or laboratories, to be filled out by the line manager. Room cards   Safety card     Safety card The safety card provides information about the safety area, line manager and safety representative. Safety card   Wastes     Handling hazardous and chemical wastes, table (Norwegian) The table contains the most common waste product numbers, EAL codes, danger classifications, UN numbers and packaging categories used for the most common types of chemical waste. Handling hazardous and chemical wastes  

Calendar with Outlook

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Use NTNU's common Outlook calendar to book meetings and see which colleagues, meeting rooms and resources are available. Norsk versjon - Kalender med Outlook Innholdsfortegnelse [-] How to open and see your colleagues' calendars Teams online meeting is default Scheduling a meeting Setting out of office How to open your calendar to others Share calendar with selected individuals Change access for individual colleagues Mark an event as private Accessing external shared calendars Calendar in Webmail Contact Topic page about IT services | Pages labeled with calendar How to open and see your colleagues' calendars There are several ways to open and see other people's calendars. This is one of them. Step 1: Open your calendar, select Open Calendar (Åpne kalender) in the menu and choose From address book (Fra adressebok) in the drop down menu. Step 2: Write the name of the person you are looking for in the search field. Double click the person's name. Step 3: The selected person is now in the wanted position. Click OK. Step 4: This person's calendar is now available when you are in the calendar mode. Teams online meeting is default Note that all meetings which are created in Outlook are initially created with the option to participate via Teams online meeting. If you do not want Teams online meeting to be automatically added to meetings you create, you must make the following setting in Outlook: In Outlook, select File -> Options -> CalendarUncheck the box next to Add online meeting to all meetings.Select OK. Scheduling a meeting You can schedule a meeting in several different ways, this is one of them. See a list of all meeting room resources available for booking using the calendar. Step 1:Open your calendar, click New Appointment, then Scheduling Assistant. Step 2: Add participants and meeting rooms by clicking Add attendees and Add rooms in the lower left corner. Step 3: Enter a start and finish time, checking that it fits in the attendees' calendars. If a scheduling conflict occurs, Outlook will suggest another time that fits for all the attendees in the right side of the window. Step 4: When a time has been found, click Appointment in the top menu bar, enter a subject and some information about the meeting, then click Send to send your invitation to the attendees. An e-mail will be sent to the attendees, requesting their response. Step 5: When you receive an invitation, you can choose to Accept, Tentative, Decline or Propose New time.You'll receive a confirmation email when attendees respond to the invitation. Setting out of office When you are on vacation or out of office for other reasons, you should note this in the calendar for others to see. This is done by: In Outlook, choose CalendarMark the relevant days by clicking and dragging the mouse.Right click and choose New All Day EventIn the subject-box, write the reason for your absence (e.g. vacation), and elaborate in the description field if needed.In the box Alternatives, click and choose Out of Office (instead of Free)Click Save and CloseRemember to also set your e-mail as out of office. How to open your calendar to others NTNU's calendar allows other staff to see only when you are free and when you are unavailable. If you would like to allow colleagues to see more detailed information about your schedule, follow the simple instructions below. NB: you can still mark calender events as private (safety lock symbol) and keep the details hidden for others. Step 1: In Outlook calendar, mark your calendar (in the menu on the left, under "My calendars"). Right-click and choose Properties. Step 2: Change the settings in the bullet list, to: Can view titles and locations. NOTE: NTNU does not want all meeting details to be shared with the entire organisation. The permissions Can view all details and Can edit will therefore automatically be converted to Can view titles and locations in cases where these have been used. Click Apply or OK. Share calendar with selected individuals If you do not want to share additional calendar details with everyone, you can select to share with only selected individuals. To do this you will need to send an invitation. Step 1: Choose Share calendar (on the Home tab) Step 2: In the window that opens, add the email address of the individual you wish to share your calender with (pictured below).Use the grey button to choose how much of your calender the recipient should see (For example: Full details) Click Send, to send the invitation. Change access for individual colleagues If you would like to change the access level to your calendars for specific colleagues from the default (such as for a personal secretary), follow the steps in the previous guide, just adding the specific person to the list by clicking Add..., then setting an individual permission level. Mark an event as private Even if your default setting is that anyone can see your appointments, you can mark individual events as private as required, so that other cannot read their content. Open your event, or create a new one Click the Private icon shaped like a padlock in the top right toolbar A padlock icon should now appear in the calendar view. Accessing external shared calendars To open an external calendar, you first have to add the person to your list of contacts. In Outlook, click on Contatcs (bottom left).Click New Contact.Enter name and e-mail address. Go back to the Calendar-tab and click Open Calendar->From Address Book...Choose Contacts, and use the search function or choose from the list. Double-click on the name(s) of those you are interested in seeing the calendar of and press OK.Click New Meeting/New meeting with all. Then click Scheduling Assistant, which will allow you to see the calendar of the people you want to invite. You will now be able to see the availability of the persons you have chosen. Calendar in Webmail You can also access your calendar from Webmail. Contact Orakel Support Services can help if you have questions or if you encounter difficulties.

Disposal of infectious waste

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These guidelines describe handling and disposal of infectious waste. Each unit is responsible for handling its own infectious waste. Individuals handling infectious waste are obligated to familiarise themselves with procedures, guidelines and legislation. Norsk versjon - Avhende smittefarlig avfall Subject page about HSE | Pages labelled with waste Innholdsfortegnelse [-] Useful overviews Ordering waste collection Labels and signs Ordering packaging Waste to be disposed of as infectious waste Help NTNU regulations Legislation Contact Approval/signature These guidelines do not apply for employees who are working in hospital facilities. Employees in hospital facilities should follow the guidelines at St. Olavs Hospital. Useful overviews Price list (you have to be logged on to Innsida). Transport and empty packaging is included in the unit prices. To avoid running out of packaging: Order packaging together with collection of infectious waste. Overview of standard hazard labels, labels and packaging (in Norwegian) delivered from Norsk Gjenvinning AS. Other packaging can be delivered upon request (additional fees apply). See Contact. Ordering waste collection Order collection of infectious waste through the order system. If your unit has a collection agreement with the waste recipient, you do not have to order collection. Fill in the following information under "Specification of goods/services": Infectious waste Specify quantity and type UN no.: 3291 ADR danger classification: 6.2 EAL code: 18 01 02 (waste from activities where a veterinarian, or other animal health personnel, provides health aid to animals) or 18 01 03 (waste from primary health care, specialist health care and other medical activities. Fill in the following under "Provider": Norsk Gjenvinning ASNote that infectious waste should not be declared through avfallsdeklarering.no (in Norwegian). The reason for this is thatinfectious waste is not defined as hazardous waste. However, infectious waste is hazardous goods and must be delivered to an approved facility for destruction. The driver who collects the waste will use the order sent through the order system as transport documentation. The unit also has a record of the infectious waste it has disposed of, through the records in the order system, cf. the documentation requirements in the Regulation of infectious healthcare waste § 8 (in Norwegian). Labels and signs Infectious waste should always be disposed of in separate, yellow boxes.Cannulas/needles should not be "recapped", due to the risk of prick wounds.Put the lid on the box when it is full. NB: Do not fill the box to the point where you risk coming in contact with its contents. Correct procedure for disposal of cannula/needle in yellow box for infectious waste: Yellow boxes are placed in a large, yellow container for infectious waste (50/60ltr). The container should be labelled before delivery.Check the correct category on the label.State the waste's unit of origin in the field "Institution – Department". Make sure that the lid is properly secured.Large, yellow container for infectious waste: Ordering packaging Packaging can be ordered through the order system. Contact the waste recipient with any questions related to packaging. See Contact. Appropriate packaging can be ordered in several different sizes, e.g. a small container for cannulas and larger containers for larger quantities of waste, or for collection of several smaller containers with cannulas (see illustrations above). Assess how much packaging you should keep in storage to avoid running out while waiting for waste collection. Feel free to make an arrangement with the waste recipient, where they deliver the same number of containers they collect. Waste to be disposed of as infectious waste Waste from medical or veterinary treatments and/or medical or veterinary teaching, research and diagnostics, which contains viable microorganisms or toxins that can cause disease in humans or other living organisms. Tissue samples, cells, blood, urine, genetically modified organisms and similar things that might represent danger of infection or other hazards.Objects that contain biological material, antibiotics and/or cytotoxicity; sharp objects like needles, scalpels, disposable tubes, disposable inoculating needles, etc.Pathological waste; Body parts/organs/tissue from animals and humans.Waste from airborne infection isolation wards.Even if the waste described above does not necessarily constitute a risk of infection, NTNU includes the waste in this fraction by agreement with Norsk Gjenvinning AS. The waste is burned. Organic solvents, explosive or highly reactive chemicals, toxic inorganic compounds and heavy metals (mercury, cadmium, lead, etc.) must not be mixed with infectious waste! If you cannot avoid including small amounts of organic solvents or toxic inorganic compounds, the waste must be assessed for fire hazard, danger of hazardous evaporation and boundary values, cf. the waste regulation, chapter 11, appendix 2 (in Norwegian). There are no given boundary values for inflammable and oxidising substances. Handling and disposal of such waste must be clarified with the waste recipient (in Norwegian). Help Laboratory and workshop handbook (in Norwegian)Instructions on biological factors (in Norwegian) – the Norwegian Labour Inspection Authority NTNU regulations Working with biological agentsWorking with human materialsEmergency plansHSE processRisk assessmentsRoom cardsCoordination agreement Legislation ADR/RID Regulation of land-carriage of hazardous goods (in Norwegian)The Working Environment Act (in Norwegian)Chapter 4: Working environment requirements (in Norwegian)The Workplace Regulation (in Norwegian)The Waste Regulation (in Norwegian)Regulation of organisation, management and partaking (in Norwegian)Chapter 7: Risk assessment (in Norwegian)Chapter 8: Training (in Norwegian)Chapter 9: Information to employees (in Norwegian)Chapter 10: Planning and adaption of work and safe operation (in Norwegian)Regulation of infectious healthcare waste (in Norwegian)Regulation of the performance of work (in Norwegian)Chapter 2: Substance database (in Norwegian)Chapter 6: Work in environments that can lead to exposure to biological factors (in Norwegian)The Pollution Act (in Norwegian)Chapter 5: About waste (in Norwegian)Chapter 7: Supervision of pollution and waste (in Norwegian)Environmental Information Act (in Norwegian) Contact Questions about handling and disposal of hazardous and infectious waste, incl. sorting, packaging, marking and declaration of hazardous waste. All orders, including packaging and label orders etc., are made through the order system: Norsk Gjenvinning AS, contact person Patrick Fløistad; patrick.floistad@ngn.no, phone: 92600031 08:00–16:00, all business days). NTNU safety adviser: Norsk Gjenvinning AS, contact person Einar Finstuen; einar.finstuen@ngn.no, phone: 975 29 395 08:00–16:00, all business days)Questions about pricing, terms, invoices, nonconformities and quality: Norsk Gjenvinning AS, contact person Jørn Viggo Lofstad; jorn.viggo.lofstad@ngn.no, phone: 97058874. Note that all waste quantities are rounded up to the nearest kg! The HSE coordinator at your unit (Questions about infectious waste at your unit)Arve Johansen, HSE adviser, HSE Division (Other questions)Ann Kristin Sjaastad, Occupational Hygienist, HSE Division (Other questions)Safety Adviser (Questions about regulations concerning transport of infectious waste) Approval/signature Approved by the Director of HSE – 4th february 2020 – HMSRV1801 Edited 27.08.2020

Ethics in purchasing

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Code of conduct for employees who purchase goods and services, and who otherwise work with suppliers. Norsk versjon - Etikk ved bestilling Topic page about purchasing | Pages labeled with purchasing Innholdsfortegnelse [-] Standard purchasing routine Misuse of position Maintain your integrity Business conduct and socializing Gifts and other benefits Business travel Private use of general contract agreements Confidential and correct information If you are in doubt Laws and guidelines Standard purchasing routine Follow standard routine for purchase of goods and services by using the purchase request form. This will ensure ethical trade (PDF, Norwegian), and general laws and regulations, such as: Verifiability. Approval by supervisor. Use of general purchase agreements. Misuse of position You must not use your position at NTNU for personal gain. As an employee, you should always maintain and strengthen respect for your position and support NTNU's good reputation. Maintain your integrity You shall not use your position at NTNU to create advantages for yourself, your family or your friends. You must not allow your personal interests or the interests of friends to affect the purchasing process. Make certain that your integrity is never in doubt. You must justify in writing purchases from firms in which NTNU employees have a personal interest. These purchases must also be approved by your immediate supervisor. If your personal interests have the potential to affect an issue, your supervisor should directly address the question of impartiality. This should also take place if others can question your impartiality. Business conduct and socializing Moderate forms of hospitality and socializing are a polite and appropriate aspect of business conduct. However, the level of attention involved must never affect the decision making process or give others any reason to believe that it does. Your business conduct must therefore relate in a reasonable manner to what the job demands. Gifts and other benefits You may not accept gifts, commissions, services or other benefits that are intended as a bribe. You cannot accept gifts on behalf of others which are given with the same intention. This provision does not apply to smaller marketing articles, and Christmas presents in the form of small gifts of little value. As long as a gift does not affect your job, it is often OK to accept it. You should evaluate each circumstance in which you are offered a gift or a benefit. Ask yourself: Might accepting this gift harm my or NTNU's integrity?Even though I think it is OK, will others doubt my impartiality?Do not accept gifts or benefits if you are in doubt. Do not accept benefits/gifts that have a connection to a concrete issue that is up for decision. See also: Gifts and perquisites. Business travel NTNU shall cover your travel and lodging expenses when suppliers and business people invite you to visit businesses or exhibitions and the like. Private use of general contract agreements NTNU's general contract agreements on the supply of goods and services should never be used for private purposes. This also applies to your friends and family. Confidential and correct information You must not use confidential information that you have access to because of your work for personal benefit. Treat market information from suppliers or the service industry as confidential. Do not misuse information for competing bidders. NTNU employees must behave in accordance with good business practices, have high business ethics standards and treat all suppliers even handedly. If you are in doubt Ask your supervisor if you are in doubt as to the interpretation of these rules. Laws and guidelines Tjenestemannslovens §20: Prohibition on the acceptance of gifts (in Norwegian)Ethical guidelines for the state (pdf, in Norwegian)Ethical guidelines for NTNU (in Norwegian)

Home exam with hand drawings

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Information for students regarding home exams which utilize hand drawings. Norsk versjon - Hjemmeeksamen med håndtegninger Topic page for exams | Digital home exam for students | Pages labeled with exam Handing in hand drawn answer sheets in a home exam Digitized paper responses may be used as a supplement to a home exam. The candidate is responsible for paper sheets and writing tools. Hand drawn paper responses can be digitized by using a document scanner or alternatively by capturing an image with a camera/phone, and consequently uploading the files as a part of the answer in Inspera Assessment. Please note that this will not be possible for all subjects, as the course administrator is responsible for information and for making the option available. Therefore, make sure that you read through the entire exam and inform yourself whether drawings may be used or not. Black/blue pen is not a requirement, unless the exam informs you otherwise, you may also hand in drawings with coloured pens. Make sure that your answer sheets are readable, as with ordinary school exams, unreadable parts of the answer may be dismissed. You are expected as a student to be familiar with the tools and the use of these before the exam. We recommend that you read through your answer sheets before and after sending them in. File uploads: All files must be uploaded before the exam time expires. For home exams with a duration of up to and including 6 hours with hand drawings, +30 minutes will be added to the base exam time for digitizing the hand drawings and uploading. The remaining time of your exam will always be visible in the upper left corner of the Inspera Assessment. Tips for getting good results: Make sure that the lighting is good. Frame the image such as it only includes the answer sheet, either by cropping it or being observant of what is on and around the sheet. Hold the camera as straight as possible with a clean lense and minimal movement. Double check your images and take more pictures rather than relying on a single image, keep control over which image will be a part of the answer. Hand drawings must be sent in as PDF-files as long as no other information has been disclosed. Ever answer sheet must be noted with: Subject code Date of exam Candidate number Task number Example: Recommended software for digitizing images We recommend the mobile app "Microsoft Office Lens - PDF Scanner" if you wish to use your phone to digitize the answer sheets. The software is available for both Android and iPhone in their app-stores and are free to use. The app has the functionality of cropping and exporting multiple images to PDF without the use of other tools. You should still take advantage of the method you are the most comfortable with. The end product is the most important. Options include Genius scan, or USB. Get to know Office Lens Following is a short user manual for Office Lens When you first start up the app you will be prompted to accept various accessibilities like access to your files and camera. Please press ok to allow Office Lens access to your device. .  Press OK to allow Office Lens to work on your device.   Press "Start Scanning" and you are ready to scan your hand drawn answer sheets. View "How to use Office Lens" for more instructions. How to use Office Lens Remember to write down which exercise the answer sheet is referring to! Step 1 – Take an image of the answer sheet using Office Lens Leave Office Lens on the "Document" function, as it will automatically search for and adapt to your drawings. Press the camera button as soon as you see the orange frame around the sheet.   Step 2 – Chose "Add New" if you have several answer sheets Press the "Add New" button in the bottom left corner to add more sheets to the same PDF. Press "Done" when you are happy with the results. Note! We recommend using plenty of lighting when taking the image, and double checking that all formulas and answers are readable. Creating PDFs in Office Lens and exporting to OneDrive After you have captured your images in Office Lens press "Done" to use the native function in the app which allows you to put all the images in one PDF-file and export it to, for example, your OneDrive account, or locally to your device. The easiest method is however to export to OneDrive. Firstly check if you are logged in to your OneDrive account. If you are not logged in, press the +-button and choose "add account" Press "logg in" and write your username@ntnu.no Continue by filling in your regular NTNU username and password in the window. After logging in, press PDF and choose "Save" Press "Onedrive" if you wish to transfer the images to a text editor such as MS Word. Find your PDF in Onedrive and upload it to the assignment in Inspera. Alternatives to Onedrive Exporting images to your computer There are a lot of good alternatives for exporting images from a mobile device to a computer, but we recommend using MS Office Lens with the "Document" function for the best possible result. Use the method you are the most comfortable with however. You can find different options below: Using a USB-cord or NFC to transfer the images to your computer. Sending the images through other web-based services. Like for example sending yourself an email. gathering all your images into one PDF There are several options for doing this, but we recommend using MS Word from the O365-package -> Save as PDF: You may add your images as a Word-file and then save as a PDF using "Save as" in the "File" menu in Word. Follow this user guide if you are unsure how to do it If you haven't installed Word you can go to https://farm.ntnu.no and use the Office-package from there. More information is found in the link below: https://i.ntnu.no/wiki/-/wiki/English/Software+Farm

Safety on mobile devices

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How to secure mobiles and tablets so that information and data do not end up in the hands of unauthorized persons. Guidance, advice, and support for information security on mobile devices. Norsk versjon - Sikkerhet på mobile enheter Topic page: Informasjonssikkerhet | IT-hjelp | Pages labeled Digital Sikkerhet Innholdsfortegnelse [-] Checklist Generally Activate touch/Face-ID and pin code Turn on encryption on your device, including memory card Turn on automatic updating Do not use unknown chargers/charging cables Report if your device is lost or stolen Distinguish work and personal life Network and transfer of data Use mobile data over unknown Wi-Fi Use VPN for all network traffic Be careful using Bluetooth and turn off when not using it Prevent eavesdropping by disabling sharing services after use Deletion and storage Enable automatic backup and option for external storage Activate remote wipe option and delete the data if you lose your mobile device Take a backup and delete data if the phone needs repair. Applications Consider which apps you install Give your apps minimal access to microphone, camera and locations Prevent others from reading notifications from the locked screen Contact Checklist Review the list below to ensure you are following best practices for safeguarding information security on your mobile device. Note: This list is only tips and advice on how you can safeguard your information security on mobile devices, not guidelines. Several of the points in the list are based on NSM's advice on security on mobile devices (in Norwegian only). Generally Activate touch/Face ID and PIN codeTurn on encryption on your device, including memory cardTurn on automatic updateDo not use unknown chargers/charging cableReport if the device is lost or stoleSeparate work and private lifeNetwork and transfer of data Use mobile data instead of unknown wifiUse VPN for all network trafficBe careful when using Bluetooth and other data sharing, and turn it off when not in usePrevent eavesdropping by disabling sharing services after useDeletion and storage Enable backup and remote storage optionEnable remote wipe option to be able to delete data if you lose your deviceMake a backup and delete data when sending the device for repairApplications Think about which apps you installGive your apps minimal access to microphone, camera and location dataPrevent others from reading notifications from the locked screen Generally Activate touch/Face-ID and pin code Use a minimum PIN of 6 characters. Preferably a password and biometric ID. Most devices today come with standard requirements of a minimum of 6 characters. It doesn't help much with advanced biometric methods like face-ID if you have a simple PIN code of 4 characters. Feel free to choose a password and not just six numbers. Be conscious of shielding your code from view if you are in a public place, so that others or covert surveillance does not see your password/PIN. Guides (external links): Apple devicesAndroid devices Turn on encryption on your device, including memory card All new mobile devices today have encryption of the device by default. To encrypt something means to transform data so that it cannot be changed or read by someone who should not have access to it. Older mobile devices do not have encryption set by default. It is therefore a good idea to check if the device has encryption enabled. It's not easy to create a guide that covers all devices here, but you can do a web search based on the device you have. Example: "how to encrypt Samsung s8" Turn on automatic updating One of the most important measures you can take yourself is to make sure that the device is updated at all times. To do this, turn on automatic updates. Do not use unknown chargers/charging cables The charging cable for your phone doesn't just contain wires. The cable is a clever little thing, there are fake cables out there that can be used to infect devices. In some places, you also offer the option to charge devices from a USB connector in the wall. Don't use it! There may be a PC sitting on the other end and then you don't just get power. Bring your own charger and cord! Report if your device is lost or stolen If your mobile device is lost or stolen, you must: Block your subscription so that no one else can call at your (or NTNU's) expense.Remotely delete the contentChange the password on your NTNU account.If you are absolutely sure that you have never used the device against NTNU's network or any of NTNU's services, this can be omitted. If in doubt, change your password.If the unit and/or subscription belongs to NTNU, you must notify your superior.If you suspect that the device has been stolen, you should report the matter to the police and block the device for further use. Then it will not be usable in the telecommunications network, even with a new SIM card and a new subscription. This can be done with the police. You will then need the IMEI number which is the very identity of the device. The IMEI number is on the box and normally under the battery. You should write down this number. You can often also get it from your carrier. Distinguish work and personal life Keep in mind that both your work information and your private, personal data can be sensitive and valuable. A conflation of your personal and work accounts and functions therefore increases your mobile vulnerability if, for example, your mobile phone is stolen. Don't use your mobile device as permanent storage for private data and use as few personal accounts as possible. Back up your personal data from your mobile devices so you don't lose anything in the event of a loss. Consider using separate devices for work and personal life. Network and transfer of data Use mobile data over unknown Wi-Fi Wi-Fi/Wireless networks are not always secure. Anyone can set up a wireless network with the same SSID that already exists in a business or coffee shop. The administrator of that network may choose to store and/or analyse all traffic from your mobile device. It is therefore recommended to use Wi-Fi you trust and use mobile data outside of this. If you need to use an unknown wireless network, be sure to enable VPN. You can read more about it further down in the article. Use VPN for all network traffic Use VPN to establish a secure and encrypted network connection between your mobile device and NTNU's ICT infrastructure to secure the communication between them. This allows you to work securely from locations outside NTNU and is a requirement to be able to reach more of the services offered. It is important to keep in mind that VPNs only affect the network connection and not on the mobile device and how data is stored here, or access/eavesdropping around the mobile device. Read more - Install VPN Be careful using Bluetooth and turn off when not using it Bluetooth helps you easily to make a connection between your PC, tablet, phone or other types of devices such as headphones. A Bluetooth connection can transfer data from your mobile device and other devices. Turn off Bluetooth when you're not using it to prevent possible leakage of information. Also, be critical of which devices you connect to. Activate Bluetooth only when you need it and turn it off after use. Avoid connecting to devices you don't own yourself, such as rental cars. It can be difficult to delete the information you have transferred from the vehicle's computer. Prevent eavesdropping by disabling sharing services after use Sharing data directly between mobile devices is often better than other sharing services that go via a cloud solution or via the internet because the possibility of eavesdropping on the communication is reduced. Disable sharing services immediately after use. This also applies to Bluetooth. Only allow sharing with devices that are in your contact list via your device settings. Use a solution that is encrypted and verifies that you are connecting to the correct device. Deletion and storage Enable automatic backup and option for external storage Storing data from mobile devices in the cloud can be a convenient and flexible way to access your data, and can be a good way to back it up. However, when you store data elsewhere than on your mobile device, you increase the risk that others can access the data. Activate automatic backup on your mobile device, so you don't have to remember this. NTNU has its cloud solution in OneDrive. Read more about OneDrive Activate remote wipe option and delete the data if you lose your mobile device Remote wipe is a function that clears a mobile device of all content, and is strongly recommended if you lose or have your mobile device stolen. NTNU's e-mail and calendar solution, Exchange, has functionality that supports remote deletion. Most smartphones also have their own apps for remote locking and erasing. Some of these can also provide information about the device's geographical location and the option to send a message that will appear on the screen even if the device is locked. This can be important information to be able to find a lost or stolen device. If you lose your mobile device, you risk the data ending up in the wrong hands. You should therefore be able to remotely erase the contents of the device if you lose it. The provider of your mobile device offers a remote erasure service. You can also set the device so that the content is deleted after a given number of unsuccessful attempts to enter the PIN code. Take a backup and delete data if the phone needs repair. It is possible to take a backup of the content when you synchronize a mobile device with a computer or via the provider's services. This means that you can easily restore the content if it is deleted remotely or deleted after too many login attempts with the wrong password.When changing or upgrading a phone from the same manufacturer, you can use a backup copy of the content from the old phone. You must still check whether this is possible when you get a new phone. Applications Consider which apps you install Don't install apps you don't need. Most apps gather large amounts of information from your mobile device. This is stored with the supplier and in many cases they share or resell it. Give your apps minimal access to microphone, camera and locations A tablet, a PC or a phone can register where you are. It can reveal the places you visit, where you work and where you live, even if you don't use a navigation app. You should be careful about giving apps access to your device's camera, microphone and location data (GPS). Unwanted access to these functions can result in major consequences for the security of the user's privacy and the device's surroundings, for example in case of covert recording. Therefore, regularly check what access you give to the apps installed on your mobile devices (for example microphone, camera and location data). Many apps ask for more access than necessary. Therefore, check what each individual app needs to function and which accesses you can disable. Prevent others from reading notifications from the locked screen Messages in notifications can be displayed on the screen, even if it is locked. Turn off notifications to the lock screen on the apps that have sensitive information. You can also use protective film to limit access to viewing the screen from oblique angles, or use a case with a flap that covers the screen. Contact Orakel Support Services can help if you have questions or if you encounter difficulties. Do you have suggestions on how this guide can be improved? Send an email to orakel@ntnu.no.

Transition to a new printing solution 2023

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NTNU will switch to a new printing solution in the period from 12th to 28th of June 2023. Here you will find information about when your nearest printers will be transferred to the new system Norsk versjon - Bytte til ny utskriftsløsning 2023 Information for students on printing and copying Schedule and emergency printers The conversion to the new printing system is spread over 7 days. The table below shows when the printers in your building will be moved. In case of conversion, certain emergency printers will be exempted from conversion in order to be able to use the old printing solution if it becomes necessary to print while the conversion is in progress at your place. DateAreaEmergency printers not available any more12.06Dragvoll og Moholt 14.06Gløshaugen NorthStatsarkivet, Hovedbygningen, Varmeteknisk - Produktdesign, Vannkraftlaboratoriet, Elektro, Gamle fysikk, IT-byggene, Gamle kjemi and Sentralbygg 2 16.06Gløshaugen CentralSentralbygg 1, Berg, Oppredningen, Geologi - Verkstedteknisk, Materialteknisk, Kjemiblokkene, Adolf Øien-bygget and Holtermannsveien 21.06Gløshaugen South, Sydområdet and SluppenRealfagbygget, Driftssentralen, Byggteknisk, Zeb-laboratorien, PTS, Transportsentralen,Vassbygget and Sluppen 23.06Trondheim City CentreKalvskinnet and other buildings in Trondheim City Centre and single NTNU-buildings elsewhere in Trondheim 26.06Øya 28.06Ålesund, Gjøvik and Levanger Tungasletta 2 has already been converted to the new printing solution. Frequently asked questions How can I know if my printer is ready for use on a new printing solution? If the printer’s model designation starts with «IM», it is ready for use on a new system when it says KOFAX in the on-screen menu on the printer. What happens to my printing allowance and what I have paid into the printing account? All students receive a new allowance of NOK 300 on the new system. This is in addition to the allowance on the old system this semester. The remaining free allowance is canceled when a new allowance is allocated for the autumn semester. Unused remainder of paid-in amount on old system is transferred to the new system. There is something wrong with the printer, where do I report it? Contact the Orakel Support Services through NTNU Help.

Mentor programme

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Some departments will assign a mentor for new employees. Your mentor will help you during your first days on the job to ensure you get off to a good start in your new position. Norsk versjon - Fadderordning for nyansatte Topic page about new at NTNU | Pages labeled with new employee Innholdsfortegnelse [-] Your personal mentor Your first days See also Your personal mentor Your mentor's assignment is to give you practical and social information so that you can get settled in your new position as quickly as possible. Your mentor will often have the same type of job as you have. If you are a PhD candidate, for example, you might be assigned another PhD candidate as your mentor. Your mentor will have the following assignments: Show you around and introduce you to your new colleaguesGo over practical issues (key card, closet areas, meeting rooms, group lunches, etc.)Make certain you have the equipment you need and ensure that you have access to the applicable networks and systemsFamiliarize you with the office routines on work hours, holidays, HSE and related personnel informationMake sure you understand your work assignments Eat lunch with you, or make sure that other work colleagues doThe mentor programme usually lasts 2-3 months. You also should make sure to keep in contact with your mentor and other colleagues. Your first days During your first work week, you will have an introductionary meeting that will acquaint you with your division and NTNU in its entirety. This will later be followed up with by an additional meeting and your option to participate at the annual Rector meets new employees. The different faculties offer PhD candidates their own separate course. See also Mentoring program for female researchers

Software Farm for Mac users

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The Software Farm makes it possible for you to run several computer programs without having to install them on your own computer. This user guide tells you how to use the Software Farm with a MacIntosh computer. For a more general explanation of the Software Farm, see Software Farm. Norwegian version: Programfarm med Mac Innholdsfortegnelse [-] Who is it for? Software necessary for access: Microsoft Remote Desktop How to install Microsoft Remote Desktop Three ways to use the Software Farm with MS Remote Desktop Method 1: Access the remote resources from the menu of Microsoft Remote Desktop Local disks and network disks Shared clipboard Local printer Method 2: Log on to the Software Farm's Windows desktop Manual forwarding of local disk and printer Using the Windows desktop How to connect Adding an additional Desktop: Calcfarm How to log off Clipboard Disks The manually forwarded local disk Location of the forwarded local printer Windows: How to use the start menu, desktop and add a printer. How to use the desktop and add a printer Method 3: The web interface for the Software Farm Opening the Software Farm's web interface Using the web interface Local disk, local printer and clipboard when using the web interface Using the Software Farm in your browser Contact Who is it for? The Software Farm is available to all NTNU employees and students. Software necessary for access: Microsoft Remote Desktop You need a program on your Mac called a remote desktop client to use the Software Farm. We recommend the use of Microsoft Remote Desktop. How to install Microsoft Remote Desktop Open the App StoreLog in to the App Store and search for Microsoft Remote DesktopWhen you find the program, click on it to get and then install the appWhen the installation is finished, you can start Microsoft Remote Desktop from the Applications folder on your Mac. Three ways to use the Software Farm with MS Remote Desktop There are three ways to use the Software Farm with Microsoft Remote Desktop: Direct access to remote resources in Microsoft Remote Desktop. This is by far the easiest and thus recommended method.Log on to a remote Windows desktop. This is convenient when you have to work in a Windows environment with several of the Software Farm's programs open at the same time.Using the Software Farm's web interface. This will involve the use of Microsoft Remote Desktop as a service program for a web browser. This method requires a bit more work than the other methods, but is also possible.We recommend the first method. The other two do work, but require more work to set up. Method 1: Access the remote resources from the menu of Microsoft Remote Desktop This is the easiest method, and thus also the recommended one. The next time you open Microsoft Remote Desktop, all of your remote resources will be available immediately. There is no extra log on or start up required. Start MS Remote Desktop Click on the Workspaces tab and then click Add Workspace Then this form will appear. In the URL field, write farm.ntnu.noIn the User Account Field, click Ask when required, and choose Add User Account..A new window will pop up. Select Add User Account... in the dropdown menu and input your own username and password:Username: "username@ntnu.no" as shown below.Password: The password that is associated with your NTNU username.Press Add and then Add again to close the form. All the software at the Software Farm is now accessible through the list inside MS Remote Desktop:If you click on an icon/program name, the program will run as if it was running locally on your own Mac desktop. In this example, we are running MATLAB: Local disks and network disks To redirect the disk on your local Mac to the remote program you have to do the following: Press the cogwheel icon on the top menu bar and select Preferences as shown under: Under the General tab press the bottom dropdown menu and select Choose Folder...A Finder window vil now appear and here you can select the folder you wish to redirect, for example Documents.The folder you redirected will now be under This PC --> Devices and drives. This is an example of how your local disk looks like from inside a remotely running MS Word for Windows: Here you can also see that the network disks that belong to your user account at NTNU are accessible in the the programs running remotely via the Software Farm. The screenshot shows this as "Hjemmeområdet (M:)". Shared clipboard The remote session and your local computer share a common clipboard. Your will be able to cut and paste between the remote session and local resources Local printer The default printer on your Mac will be forwarded to the remote session. In some programs it is also possible to set up a printer in the remote session (see below: add a printer). The forwarded printer has parentheses with the word "redirected" inside, after the printername, here shown in MS Word for Windows: Method 2: Log on to the Software Farm's Windows desktop This method is convenient if you need to work in a Windows environment with several of the Software Farm's programs open at the same time. The Software Farm has eight Windows desktops that you can log on to: Remote DesktopWho are to use itadminfarm.ntnu.noEmployees of NTNU. Not businesses on the NTNU perimeter (SINTEF etc.)officefarm.ntnu.noStudents at NTNU. Also accessible for employees of NTNU with a student account.edgefarm.it.ntnu.noEmployees of the NTNU perimeter businessescalcfarm.ntnu.noStudents and employees who need scientific software and software for mathematics and statisticsdevfarm.ntnu.noStudents and employees who need access to developer software such as Visual Studiolegacyfarm.ntnu.noEmployees at the NTNU administration who need the outdated interfaces required to access NTNU's accounting software: legacy versions of Internet Explorer and Javakavlifarm.it.ntnu.noPersons affiliated with the Kavli institutions.ielfarm.it.ntnu.noDepartment of Electric Power EngineeringIn adminfarm, officefarm and edgefarm, you will find all the Microsoft Office applications and a rich diversity of other office tools. On calcfarm you find various mathematical and statistical programs. It can be used by employees and students alike. (Identifiers of these different farms are indicated under the program icon in the Farm's web-interface (Alternative 1, above), as [A], [O], [E], [C], [D], [L], [K] og [IEL]. Anyway, this is irrelevant for the user of the web interface.) Start MS Remote Desktop, click the PCs tab, and select Add PCUnder the General tab fill in the fields as follows: PC name: write one of the desktops mentioned above, dependent on which remote desktop you are setting up a connection for. E.g.:officefarm.ntnu.no (office- and common programs for students and external personnel)adminfarm.ntnu.no (office- and common programs for employees)calcfarm.ntnu.no (Mathematically oriented programs, for example Mathlab)devfarm.ntnu.no (Programming oriented programs, for example Visual Studio) User account: Select the username that we added earlier (username@ntnu.no) Gateway: Choose Add Gateway...Gateway name: Fill in rdgateway.it.ntnu.noFriendly name: Leave blank, or choose a name of your choice to label the gatewayUser account: Choose Use PC User Account Friendly name: choose a name of your own choice to label the connection, in this example we use "Officefarm"If your mouse behaves strangely in the Windows desktop, mark the checkbox "Swap mouse buttons"Under the Display tab: Colors: "Highest".In this form, you can also choose whether you want to start the Windows session in full screen or inside a Mac window. It might be more practical to run the remote session in a local window, because you will then have the local resources on your Mac accessible outside of this window. Manual forwarding of local disk and printer When you use method 1 above, the local disk and default printer are automatically forwarded to the remote session. But here, when you connect to the remote Windows desktop, you have to manually set up disk and printer forwarding. Click on the Devices & Audio tabTick the redirect boxes Clipboard and PrintersFor Play sound, choose On this computer so that sound from the remote session will be played on your local computer. To forward your local disk to the remote session, Click the Folders tabCheck the box Redirect foldersClick the plus sign near the bottom left of the windowThis will open a Finder window where you have to choose which folder to forward, e.g. "\Users\Username\Documents" for the "Documents" folder only. In the example the entire Mac disk is made accessible (Path: /) in the remote Windows session:When done, press Add to close the window, and finally press Save! Using the Windows desktop How to connect After closing the Add PC window, you will be returned to MS Remote Desktop's main window. You will then see that "Officefarm" now is available for connection. Activate the connection by double clicking on "Officefarm" in the list. The Windows desktop officefarm will now be opened in a window on your Mac desktop. The Windows-desktop has the well known taskbar at the bottom, on the very left on this taskbar you will see a white Windows icon. When you press this icon you will open the Start menu. Here you can scroll between and open the available programs. Adding an additional Desktop: Calcfarm If you want to add another desktop you can do the following: Press the pluss symbol on the line at the top of the Windows Remote Desktop window Select Desktop to add a new desktop. Fill in the form, following the image belowChange display, Device and Redirection settings to your liking by clicking the different tabs like we did before Save How to log off Close the connection: Click the Windows iconClick the powerbutton that appears aboveHit Disconnect Clipboard The clipboard will be shared between the Windows desktop and your Mac, so that you can cut and paste between the Windows and the Mac programs. Disks On the Windows desktop, the folders Libraries->Documents and My documents are shortcuts to the folder Documents on the network disk belonging to your account at NTNU. When you click on Computer in the file manager in the Windows session, you will see that your NTNU network disk also is connected as "home directory (M:)" (Norwegian: Hjemmeområdet (M:)). This is the disk that you usually connect to on your Mac with the address: smb:/ / home.ansatt.ntnu.no/<yourNTNUusername> The manually forwarded local disk The folder or disk that you chose to forward in the setup form for the connection will now be accessible from the Windows desktop's file manager, or from the File menu inside the Windows programs as shown in the image below. Shown as "Halvors MacBook Pro on Halvors MacBook" in this example: Location of the forwarded local printer The forwarded local printer does not show up, as you might expect, in Control panel -> Hardware -> Devices and printers. But it will be readily available from inside the remote session programs. Windows: How to use the start menu, desktop and add a printer. A short introduction to the Windows 10 user interface can be found here. If you don't have a local printer connected to your Mac, or if it is not forwarded to the remote Windows session, it is possible to add a printer from the Windows desktop. Here's how you do it: Press the magnifying glass on the taskbar, right next to the Windows-iconSearch for "Printers" and select Printers & scannersIn the window that appears click "Add a printer or scanner" after a little while some blue text will appear just below saying "The printer that I want isn't listed", Click on this text.This will open the following window:Mark the option Select a shared printer by nameType in: \\utskrift.ntnu.no\This will open a long list of NTNU-printers. Select NTNU-Print, and press Next.Finally, agree to set the selected printer as the default printer and we are done! If you after all this then again search your way back to Printers & scanners, you will find that the printer we just added is marked with Default. How to use the desktop and add a printer If you don't have a local printer connected to your Mac, or if it is not forwarded to the remote Windows session, it is possible to add a printer from the Windows desktop. On the Windows desktop, open the file manager, and in the file manager choose Computer. The icon for the Control Panel will now appear in the toolbar in the file mangerClick on the Control Panel icon to open Choose Hardware, and then View devices and printers from the Control PanelThe panel will then look like this. Click Add a printer (Here shown in Norwegian as the blue field: "Legg til en skriver").A panel will be opened with a list of printers, and the text "->The printer that I want isn't listed" below it. Click on that text, and the panel will change to this: Click Select a shared printer by name, and fill in the field with: \\utskrift.ntnu.no\The final backslash is important, because that brings up a long list of printers available at NTNU. Select NTNU-Print.When that is done, you will return to Control panel->Hardware->Devices and printers, where you will see the printer you have selected with a green tick next to it: Method 3: The web interface for the Software Farm Using the web interface, all the Software Farm's applications can be opened, as long as you have the Microsoft Remote Desktop app installed. Opening the Software Farm's web interface Open the address https://farm.ntnu.no in your web browserLog on with your ordinary NTNU username and password.When logged in, you can see the icons of all the programs installed and available on the Software Farm Using the web interface Click on the program you want to launch. In this example, we are opening Word 2016.The application file will be downloaded to you local folder for downloadsThe name of the file contains the name of the remote Windows program your want to run. For example the file is called cpub-WINWORD-Officeapps.CmsRdsh.rdp if you wanted to run Word for Windows.Double click on the rdp-file in the "Downloads" folder to open the application.Microsoft Remote Desktop will start, and establish a new connection to the Software Farm based on the data in the rdp-fileFill in your NTNU username and password. Note that your username has to be written as username@ntnu.noClick ContinueMicrosoft Remote Desktop will now run your selected program on your Mac desktop, as if it were running locally from your own disk Local disk, local printer and clipboard when using the web interface Your shared disk/folder will be redirected in the same way as described earlier, as long as you selected this in the cogwheel --> Preferences... --> General menu. Local printers will be forwarded to the remote session and appear as: Printer name (Redirected xxx), for example NTNU - Ricoh (redirected 186) The clipboard is shared and common for remote and local programs. Using the Software Farm in your browser You can use the software farm in the browser without installing any new software on your machine. This requires an HTML5-compatible browser, but that should not be an issue. Simply follow the link above and log in with your normal NTNU username and password and choose the program you wish to use. While this could introduce a bit more lag than connecting to a remote desktop, this is a way to use the software farm without installing anything or doing anything in particular, a quick and easy solution! Contact Orakel Support Services can help you if you find this description confusing or if you simply can't seem to connect to the Software Farm. We would really like feedback on this page, or suggestions for ways to improve it. Send an email to orakel@ntnu.no.

Software Farm with Windows

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Software Farm for Windows is a remote software platform which gives you access to a diverse selection of software. You run the applications without having to install them on your own machine. Norsk versjon - Programfarm med Windows Innholdsfortegnelse [-] Connecting to the Software Farm using Windows Alternative 1. Software Farm via your Web Browser Using the Software Farm via web browser Open the Software Farm Run a program Alternative 2: Shortcuts in the start menu on your local computer Setting up shortcuts in the start menu Manually update the list of remote desktops Alternative 3: Software Farm via Remote Desktop Connection Connecting to a remote desktop Configuration details for remote desktop Keyboard, printers, clipboard, and network disk Display Connection speed Using Software Farm The user interface of the remote desktop Clipboard Drives and Storage Printing and adding printers Contact Looking for something else? Topic page on Software for students or for employees | pages labelled with Software Farm. Connecting to the Software Farm using Windows From Windows, there are three ways to access NTNU's Software Farm: 1. Using a web browser such as Firefox. 2. Create shortcuts in the start menu on your local PC. 3. Open the Software Farm as a remote desktop (remote desktop connection) Which alternative is simplest and best is a matter of personal taste. Alternative 1. Software Farm via your Web Browser We will use Firefox in our examplesIf you use Internet Explorer on an NTNU-computer ("administered client"), the procedure will be almost identical. The differences will be noted at the appropriate points.There is a user guide for using the Software Farm with Internet Explorer on privately owned computers ("non-administered clients"). Using the Software Farm via web browser Open the Software Farm Open https://farm.ntnu.no in your web browser, and sign in with your NTNU username and password. Feel free to save the page as a favorite or bookmark in your browser.The Software Farm's website will then display icons of all the programs available through the Software Farm.When you run a program from this site, it will behave as if you ran it from your own, local computer. See "Using the Software Farm", below. The printers available on your own computer will be forwarded to the running program. The folder "Documents" is a link to the "Documents"-folder on your home area on the NTNU net (normally disk M:\). For employees, any other network disks you use in your work (e.g. disk K:\) will be forwarded to the remote application. The disk on your own computer is also accessible. Further, the copy-and-paste function works across the remote computer and your own. Run a program Click the icon of an application launch itA file in .rdp-format will be downloaded. Click the downloaded file to launch the program on your computer. The first time you launch a program from this website, the browser will ask what you want it to do with files in .rdp format.Choose to Open with Remote Desktop Connection. Tick Do this automatically for files like this from now on, and hit OK.If "Remote Desktop Connection" is not shown in the dialog-box's scroll-menu, see "If Remote Desktop Connection is not shown..." at the end of this documentThe first time you launch a program from the website, you will be asked to accept a certificate.Tick Don’t ask me again for remote connections from this publisher, and press Connect.By pressing Show Details in the bottom left corner of this dialogue box, you will see that the remote session gives you access to the local disk and the printers registered on your computer, and that the cut-and-paste function will be common to the remote session and your own computer. The process has started. In this example we have chosen to launch and run Word 2016. The message informs us that the process is running.For the first application you launch after logging into the Software Farm, you will be asked for your NTNU username and password. Fill in your username on the form username@ntnu.no. If you are not asked for username/password, proceed to step 7.The program is running. The program chosen, here Word 2016, is open and ready for use.By pressing "Computers" in the Open or Save menus of the program, you get access to the documents on your home area (network disk M:). See Drives and storage below. We also see that the remote program shows its icon on the taskbar of your local computer, just as if it was an ordinary, local program. Alternative 2: Shortcuts in the start menu on your local computer This is an alternative to using the web browser: You can install shortcuts to the applications on the Farm in the start menu on your local computer. This way they are accessible in nearly the same way as if they were installed locally. The method is simple, but the somewhat cramped space in the list of programs in the start-menu would make the perspicuity of what is available somewhat better on the website. Setting up shortcuts in the start menu Go to the start menuFind Control Panel under Windows SystemUse the search field in the upper right corner to search for remoteHere, open Remote App and Desktop ConnectionsChoose Set up a new connection with RemoteApp and Desktop ConnectionIn the dialogue box that appears, enter the following address and hit Next: https://farm.ntnu.no/RDweb/Feed/webfeed.aspx\\Press Next in the following dialogue boxFill in your NTNU username and password. Note that the username has to be written as username@ntnu.no Success!Click Finish You can now go to the start menu to access and see what software is available through the Software Farm under the folder NTNU Programfarm. The list of available software is very long, so if you know what you are looking for, the fastest way is to use the search function. Manually update the list of remote desktops By default, this list is updated once a day and at every login. There should be no need for a manual update, but if you feel the need to do so, this is how to: Open the start menuOpen Control Panel under Windows System ToolsSearch for RemoteClick Connections to RemoteApp and desktopsThis window will then be opened: Press PropertiesIn the next window, click Update nowClick Finish, and the Software Farm is updated Alternative 3: Software Farm via Remote Desktop Connection The third alternative is to connect to one of the Software Farm’s own desktops. The Software Farm has eight available desktops: Remote DesktopWho are to use itadminfarm.ntnu.noEmployees of NTNU. Not businesses on the NTNU perimeter (SINTEF etc.)officefarm.ntnu.noStudents at NTNU. Also accessible for employees of NTNU with a student account.edgefarm.it.ntnu.noEmployees of the NTNU perimeter businessescalcfarm.ntnu.noStudents and employees who need scientific software and software for mathematics and statisticsdevfarm.ntnu.noStudents and employees who need access to developer software such as Visual Studiolegacyfarm.ntnu.noEmployees at the NTNU administration who need the outdated interfaces required to access NTNU's accounting software: legacy versions of Internet Explorer and Javakavlifarm.it.ntnu.noPersons affiliated with the Kavli institutions.ielfarm.it.ntnu.noDepartment of Electric Power EngineeringIn adminfarm, officefarm and edgefarm, you will find all the Microsoft Office applications and a rich diversity of other office tools. On calcfarm you find various mathematical and statistical programs. It can be used by employees and students alike. (Identifiers of these different farms are indicated under the program icon in the Farm's web-interface (Alternative 1, above), as [A], [O], [E], [C], [D], [L], [K] og [IEL]. Anyway, this is irrelevant for the user of the web interface.) Connecting to a remote desktop Open the start menuFind Remote Desktop Connection under Windows AccessoriesClick the program to launch itIn the following dialogue box, fill in the address of the farm you want to open, and click Show OptionsNote that in order to connect to the Software Farm through a remote desktop, you should connect using rdgateway. If you do not wish to do so, go straight to step 11 and make sure you are connected to VPN.Choose the Advanced tabPress SettingsFill in the settings as shown below: rdgateway.it.ntnu.noPress OKPress ConnectFirst time connecting to farm this way, you will be asked whether you trust the connection. Tick Don't ask me again for connections to this computer and press Connect.You will then be asked for username and password: If you are logged in on a private computer with a local username, you may have to press "Use another account", to be able to log on with your NTNU account. In that case you will also have to enter your username with the NTNU domain: username@ntnu.noPress OK, and you will soon be connected to the Farm.The desktop of the Farm will now be opened as if you were logged in on the Software Farm, and not on your own PC. By clicking the Windows symbol in the bottom left corner, the start menu will open. The programs you launch will run on the remote desktop. They are therefore not shown on the taskbar of your local computer, but on the taskbar of the remote desktop. The NTNU user profile, which is loaded to your computer every time you log on with NTNU username and password, is also loaded to the remote computer. It contains information which allows the computer to connect automatically to your home directory (normally M:\) and other network resources. The profile does not connect printers, but there are default printers on the Farm, and printers registered on your local computer are forwarded to the remote and accessible there. For more about this, see User interface of the remote desktop. Configuration details for remote desktop When you use connection alternative 1 (browser) and alternative 2 (shortcuts in your start menu), these configurations are set automatically. Start by opening the program Remote Desktop ConnectionOpen the start menuFind Remote Desktop Connection under Windows AccessoriesClick the program to launch itIn the configuration panel, press Show Options Keyboard, printers, clipboard, and network disk Choose the tab Local ResourcesChoose On the remote computer for KeyboardIt is also a good idea to tick Printers and clipboard under "Local devices and resources". These will then be available from the remote desktop.By clicking on More under Local devices and resources , you can select other local resources to be redirected to the remote desktop. The remote desktop loads your NTNU user profile, so that network drive ("M:") and other drives which are in your profile will be available anyway. But it is handy to also have your local disk ("C:") forwarded to the remote computer. Display Go to the tab DisplayHere you can select the screen size for the remote desktop. If you set the slider to max, the remote desktop covers the entire screen of your local computer.Tick the box for Display the connection bar when I use the full screen. A small toolbar will then be shown at the top of the remote desktop. This toolbar allows you to adjust the size of the window once you are connected. Connection speed Go to the tab ExperienceSet the connection speed to max: LAN. With the present-day speed of broadbands, there is really no reason to set this to any other value than max, i.e. "LAN". Choosing a lower speed means that less of the bandwidth is used for graphics quality. This might be a good idea if you are connected by way of mobile broadband. Using Software Farm The user interface of the remote desktop The user interface on the Farm is that of Windows 8. If you want to know more about it, see User interface on the Software Farm. Clipboard You can cut and paste between applications running in the remote session and those running locally on your own computer. Drives and Storage Pressing "Save" or "Open File" from within a program running on the Farm brings up "Documents" (Mine dokumenter) from your home directory, normally known as "M:\Documents". That is: what is shown as "Documents" in the remote apps, is your own M:\Documents. The examples shows "Open File"/"Save as" in Word 2013. By choosing Save As (Lagre Som) and then Computer (Datamaskin) and finally This PC, you can see all the disks and drives that are available in the remote session. In the figure below Network Locations (Nettverksplasseringer) is the server's connection of my network drives based on my user profile.Devices and drives are local drives on my own computer, which are not included in my NTNU user profile, but are forwarded from the local to the remote computer.The inquisitive person will see that the forwarded local disks also can be found under "tsclient", at the bottom of the left sidebar. Printing and adding printers The example below shows the print menu in Word 2013 on the Farm. Printers registered on your local computer are available. They are marked "redirected" (2 in the figure).Standard printers on the Farm, or printers which you have added on the Farm (see below), are not marked "redirected" (1 in the figure: This is the default printer on adminfarm). It is not possible to use the "Add printer"-menu entries within each program to add printers. Point 3 in the figure does not work. This is the standard for the NTNU network. The reason for this is that NTNU's printers are on a separate network behind a firewall to protect them from being hacked, which has been a problem in the past. To add a printer, you have to open Control Panel -> Devices and Printers on the Software Farm, and then press "Add a printer". Accessing "Devices and Printers" on the Farm requires a different method according to the connection alternative you have chosen. Connection alternative 1: via the browser You will find "Devices and Printers" in the folder System Tools. Connection alternative 2: Full desktop. If you are connected to one of the Farm's desktops, you press on the tile "Control Panel" in the start screen, and then choose "Devices and printers". Adding a printer In Control Panel -> Devices and printers, we see the printers accessible to us, and which of them are redirected local printers and which are not. To add a printer, press "Add a printer" in the top taskbar. You will then get a dialog box saying "No printers were found". Press The printer that I want isn't listed. The dialog "Find a printer by other options" will open. Fill in the text-box "Select a shared printer by name" with \\utskrift.ntnu.no\NTNU-Print Chose your printer, and press "Next". A couple of unimportant dialog boxes will follow, and then your printer is installed. The printer is saved to your local profile on the Software Farm, and will be accessible also for your future use of the Farm. If you are connected by alternative 2: Remote Desktop, it seems that the printer will only be saved to the local profile on the particular farm you are logged on to. Printers chosen in adminfarm are not saved to officefarm. Contact Orakel Support Services can help if you encounter difficulties.

Extensions for postdocs due to the coronavirus pandemic

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Guidelines for extensions for postdocs due to the coronavirus pandemic. July 2021. Norsk versjon: Forlengelse for postdoktorer på grunn av korona Innholdsfortegnelse [-] Background Extended period of employment due to the pandemic Guidelines for equal treatment of postdocs Examples of major obstacles include: For some of the obstacles, the following factors for consideration have been formulated to help with the assessment: Administrative procedures at the faculties See also: Background Since March 2020, the pandemic has placed constraints on postdocs. A letter dated 17 June 2020, the Ministry of Education and Research (KD) describes the possibilities for extending the appointment of postdocs who have experienced delays due to the coronavirus pandemic. Any extension granted to a postdoc must be grounded in Section 2-3 (6) of the Regulations concerning terms and conditions of employment for the posts of postdoctoral research fellow, research fellow, research assistant and resident [spesialistkandidat], even though the provision only refers to employed PhD candidates. The aim of the guidelines on extensions for postdocs is to clarify the factors that may justify an extension due to the pandemic. This information is a guide to postdocs, academic, supervisors, managers, and executive officers in questions about extension. Extended period of employment due to the pandemic As a first step in assessing the need for an extension, the postdoc and academic supervisor have a joint responsibility to consider revising project plans as far as possible to reduce any potential delay. At the same time, NTNU is responsible for making sure that the prerequisites for completing planned activities are in place, such as information about the use of laboratories, offices and other necessary infrastructure. If a postdoc is nevertheless delayed, it is possible to apply to the relevant appointment authority for an extension on the grounds of Section 2-3 (6) of the Employment Regulations. In connection with a potential extension, an individual assessment must be made for each postdoc. The postdoc is encouraged to have an initial meeting with their academic supervisor to discuss the factors that might justify an application before submitting the application. After this, get in touch with the contact person at the faculty or department for more details about procedures for submitting an application. (See the separate section on administrative procedures at each faculty). A statement from the postdoc’s academic supervisor – see Section 1-2 (7) of the Regulations – must be submitted with the application, and it will be natural to use tools such as career plans (wiki page at Innsida) and appraisal interviews as supporting input for consideration of an extension. If a postdoc is absent from work due to the coronavirus pandemic, this may trigger the right to an extension. To document absence, the postdoc must inform their employer in accordance with the department’s procedures for absence and register their absence in the HR portal/Paga, regardless of whether the absence entitles the candidate to an extension. Undocumented absence does not entitle the candidate to an extension. Under the Public Administration Act (with unofficial English translation), an application should be processed within about a month, or a preliminary response should have been received. If there is no reply to the application within a month, the postdoc is recommended to contact an HR staff member at the faculty or department (see the administrative procedures for more information). The faculty is responsible for ensuring an independent assessment of appeals against a rejected application for an extension. Guidelines for equal treatment of postdocs NTNU wants to strive for equal treatment of postdocs so that everyone with the same needs is granted the same extension. To ensure equal treatment, NTNU has drawn up a guide for assessing extensions due to the coronavirus pandemic in accordance with Section 2-3 (6) of the regulations. A prerequisite for granting an extension is that the pandemic has resulted in a delay in the postdoc’s research work due to major obstacles and that compensatory measures have been considered. If compensatory measures have not been implemented, the reason for this must be given. Examples of major obstacles include: Lack of or reduced access to research infrastructure such as laboratories, data collections, and librariesReduced opportunity for fieldwork, visits to archives, data collection and the likeMandatory work from home that entails a demanding work situationCare of children and close familyFor people in risk groups, access to research infrastructure, campus offices and the opportunity for fieldwork, etc. may depend on medical advice. In such cases, this may be a key factor in the consideration of a possible extension. For some of the obstacles, the following factors for consideration have been formulated to help with the assessment: Access to research infrastructure DurationScope for performing other tasks/adjusting the project or time scheduleFieldwork/visits to archives, etc. How central the visit, stay or excursion is for the projectScope for changing the project/adjusting the scheduleDelays due to mandatory work from homeDemanding work situation at home (noise, children, equipment, and Internet)What has been done to compensate for this?DurationFrequencyIn principle, no compensation is granted if the candidate has chosen to work from home when the employer has enabled presence on campus, even if the situation for working from home is otherwise covered by the assessment criteria. Care of children and close family Postdocs with caring duties for children who are at home because the child is ill or in mandatory quarantine/waiting quarantine are in principle entitled to an extension for absence of more than ten working days. A prerequisite for this is that the absence complies with the applicable regulations for care benefit days, has been agreed with the manager and is continuously registered in the HR portal/Paga. Exception: Single parents or where the spouse/partner works in a function essential to society – see the Government’s 15 defined critical areas (English summary available here) – are entitled to an extension from day 1 of the absence period. Documentation from the partner’s employer must be provided showing that the partner has a critical function according to the criteria.In principle, postdocs who need to reduce their hours of work to care for children must apply for leave. The same applies if the cause of the reduced position is related to the pandemic.Postdocs with extraordinary caring responsibilities for close family members can apply for compassionate leave. If the period of care is related to the pandemic either in extent or as a complicating factor, it is possible to apply for an extension due to the added burden. Documentation may be required. Administrative procedures at the faculties Faculty of Architecture and Design (AD): You may use this form to apply for an extenstion of ypur employment. For questions or more information plese contact hr@ad.no. Faculty of Humanities (HF): Faculty of Information Technology and Electrical Engineering (IE): Please contact your local HR-employee for more information. (If you do not know who this is contact Signe Johanne Talukder, Wenche M. Olsen eller Kenneth Hågensen at the faculty level.) Faculty of Engineering (IV): Please contact your local HR-employee for more information. Faculty of Medicine and Health Sciences (MH): Contact. Faculty of Natural Sciences (NV): Faculty of Social and Educational Sciences (SU): Please contact HR Manager Kristin Skogen for further information. Faculty of Economics and Management (ØK): For further information, please see ØK’s own wiki page. NTNU University Museum (VM): Please contact HR Manager Christen Torvik for further information. See also: Extensions for PhD candidates due to the coronavirus pandemic Changes in the PhD regulations due to the coronavirus pandemic

Application for on-site parking at NTNU

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Criteria and procedures for applying for temporary on-site parking on the Gløshaugen plateau or at Kalvskinnet for health or social reasons. Norsk versjon: Søk om nærparkering på NTNU Topic page about parking Innholdsfortegnelse [-] Before you apply Criteria for on-site parking Apply for parking for health reasons Apply for parking for social reasons Temporary parking permissions Self-help Do you have a health or social related need to temporarily park close to your place of work or study at Gløshaugen or at Kalvskinnet? You can apply for on-site parking at the Gløshaugen plateau in parking zones A and B or in zone K at Kalvskinnet. Map of parking spaces at Gløshaugen zone A (in Norwegian)Map of parking spaces at Gløshaugen zone B (in Norwegian) Map of parking spaces at Kalvskinnet (in Norwegian) Before you apply You need to activate a parking agreement in the SmartPark app The HR and HSE Division process the applications. The processing period can be up to 4 weeks. In the transition phase with switching to Trondheim Parkering AS, the processing period may be somewhat longer. Criteria for on-site parking Can be granted for health or social reasonsApplications based on health reasons will be prioritisedParking is granted for a maximum of 1 year at a timeThis scheme only applies to NTNU employees and studentsThe NTNU rate (5 kr/hour) also applies to on-site parking. Apply for parking for health reasons You can apply for on-site parking if you have injuries or afflictions that make it difficult for you to move over longer distances. In these cases, the HSE Division will process the application. You need to activate a parking agreement in the SmartPark appCreate a user in the customer portal - Select "NTNU application for nearby parking" and "Health reasons" and fill in the application form. Apply for parking for social reasons The Human Resources Department processes applications for on-site parking for social reasons.We will unfortunately approve very few applications based solely on leaving and picking up children in kindergarten. We have a large number of employees who have children in kindergarten/SFO, which is why this alone will not automatically give the right to on-site parking. Applications for on-site parking for health reasons (processed by the HSE Division) will be prioritised before applications for on-site parking for social reasons. In cases where on-site parking for social reasons is granted, those who apply as next of kin will be prioritised before those who have to pick up children in kindergarten/SFO, etc. On-site parking for leaving / picking up children in kindergarten/SFO will only be considered if it results in significant time saving, and single parents and parents with several children in different kindergartens/SFO will be prioritised. You need to activate a parking agreement in the SmartPark appCreate a user in the customer portal - Select "NTNU application for nearby parking" and "Social reasons" and fill in the application form.Note that applications for health reasons are prioritised before social reasons. Temporary parking permissions The permissions are temporary and granted to those who need them the most. Consequently, applicants can lose their parking space if other applicants have more important needs for on-site parking. In these instances, the time of notice for on-site parking is 3 months. The on-site parking system will be evaluated regularly with the employee representatives. Self-help Parking - topic pageAll pages labelled parking

Secure email - Digitally sign and encrypt emails

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On this page you will find information on how you as an employee at NTNU can sign and encrypt your e-mail. Norsk side - Sikker e-post - Digital signering og kryptering Topic page about Email and calendar | Pages labelled with email Innholdsfortegnelse [-] Create a digital signature Keep a copy Add a digital ID on a Windows computer Enable digital signature in Outlook Deploy digital signing in Outlook for Mac Verify digital email signature Publish your digital ID to the Global Address List (GAL) Encrypt e-mail Use the same certificate on multiple PCs Export a certificate in Outlook Import a certificate in Outlook Contact On this page you will find information on how you as an employee can sign and encrypt your email. Your IT department recommends that you adopt digital signing and encryption of email, because you get an extra layer of security while also verifying yourself as a sender. The most used way of digital signature is an encryption where the signer is sitting on a secret privateencryption key. The authentication level of the signature, depends on the issuer of this encryption key. Create a digital signature A digital signature is a kind of stamp, like a physical signature, that links a person to a document, an e-mail or similar. To adopt digital signing and encryption, you must first create a personal sertificate. NTNU can through the service agreement with Sikt generate a personal sertificate at Sectigo: Tap https://cert-manager.com/customer/uninett/idp/clientgeant https://cert-manager.com/customer/uninett/idp/clientgeant Type Feide in the field for "Find Your Institution" and select Feide in the menu Select NTNU as your affiliation, if requested.Enter your feide username and password and press loginChoose:Certificate Profile: GÉANT Personal email signing and encryptionTerm: 730 daysCheck "Key Generation"Key type: RSA 8192Create a secure and unique password in the "Password" field. You use the password to import the certificate in Outlook.Select: key protection algorithm; Secure AES256-SHA256 (for Windows)Select: Compatible TripleDES-SHA1 (for mac)Press Submit.Download the file (certs.p12). Choose a safe location and save the file. Keep a copy Make a backup copy of your certificate file before you start sending encrypted email. If you lose a certificate with the private key, you will not be able to read encrypted e-mail. Make sure you store it in a secure area. Add a digital ID on a Windows computer Open the file. The file will automatically open in the program "Certificate Import Wizard"Select "Current User" as "Store Location" and press "Next"Click next on "File Name". The file's name is already filled in.Type the password you entered when you created the certificate.Sett hake ved «Mark this key as exportable». La haken ved «Include all extended properties» stå. There is no need to tick "Strong private key protection".Velg «Automatically select the certificate store based on the type of certificate».Press "Finish" Enable digital signature in Outlook Open OutlookClick File > Options > Trust CenterClick Trust Center Settings…Choose Email Security on the left side.Under Encrypted e-mail, choose Settings Choose My S/MIME Settings (email address)...Click OK if your email address is shown under Security Settings NameMark Add digital signature to outgoing messages under Encrypted emailClick OK, followed by another OK Deploy digital signing in Outlook for Mac Open the file, select Keychain: LoginOpen Keychain AccessPress File -> ImportSelect the .pfx file and press Open, you will be prompted for a password.Check that the certificate has been added to the listOpen Outlook.Select Tools > AccountsSelect your NTNU account and press AdvancedFind the Security tab and select the certificate for both signing and encryption Verify digital email signature Open OutlookClick New EmailClick options-pane and check that Sign is checked under PermissionSend a test email to someone that can verify that your digital signature is working.If a red ribbon appears on your email to the recipient, you've done everything right. Publish your digital ID to the Global Address List (GAL) Click File > Options > Trust CenterClick Trust Center SettingsChoose Email Security on the left sideClick Publish to GAL...A dialogue window will appear with something like this Your certificate...success, click OKClose all windows. You’re done! Encrypt e-mail Encrypting your e-mail adds a layer of security effective against surveilliance and unauthorized access. This procedure will only work if both you and your recipient have acquired and published your digital ID to the global address list (GAL). Create an e-mail as you normally wouldSelect the tab Options and chose EncryptWrite your e-mail as you normally would and send it, if you get an error message there might be a problem with your or your recipients digital ID. Use the same certificate on multiple PCs To send signed email from multiple PCs, you only need one certificate per user. Export the certificate from Outlook, and then import it on other PCs (you can move the certificate using a flash drive, for example). To export and import a certificate, follow these steps: Export a certificate in Outlook Open OutlookClick File > Alternatives > Trust CenterClick the button marked Settings...Choose Email SecurityClick Import/ExportSelect Export your Digital ID to a fileClick Select and you will see a dialog window pop up with your certificate > Click OKClick Browse to choose where you want to save your certificateChoose a password, enter it twice > Click OKYou have now saved your certificate with password protection. You should save the certificate in a safe location. If you want to use it on another device, you can, for example, copy it to a pen drive. Import a certificate in Outlook Locate your certificate that you have exportedRight-click on it and choose Install PFX and an install wizard will startChoose Current User under Store LocationPress Next until you are asked to enter a passwordEnter the password used when you exported your certificate- If you want to be notified whenever the certificate is to be used, choose Enable strong private key protection (not recommended)- If you want to be able to export the certificate for reuse, choose Mark this key as exportable (recommended)Press Next, followed by another Next and then press Finish to end this install wizardYou now need to enable the certificate in Outlook. Follow these steps: Open OutlookClick File > Options > Trust CenterClick Trust Center Settings…Choose Email Security on the left side.Choose Settings under Encrypted e-mailChoose My S/MIME Settings (email address)...Click OK if your email address is shown under Security Settings NameMark Add digital signature to outgoing messages under Encrypted emailClick OK, followed by another OKYour certificate should now be installed on your device. Contact Orakel Support Services can help if you have questions or if you encounter difficulties.

Absence due to illness

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The content on this page has been moved to the new wiki page Self-certified sick leave Norsk versjon - Sykefravær Theme page about illness | Pages labelled with illness

Taxes during your sabbatical year

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It's a good idea to familiarize yourself with the applicable tax regulations that govern your stay abroad before you travel. What follows is a selection of things that you ought to keep in mind as you prepare to move. Norsk versjon - Skatt og utenlandsopphold Looking for something else? Topic page about sabbatical | Pages labelled with sabbatical Innholdsfortegnelse [-] Norwegian tax card Research scholarships are taxable Taxable in Norway? Income tax return Contact Norwegian tax card Contact your tax office - both before and after your trip. You must send a letter to apply for a tax reduction during your stay abroad, along with a letter of invitation from the institution that will host you. The tax office will then issue a separate tax card for the period during which you are overseas based on their decision in terms of a reduction in taxes. The decision should be sent to the Payroll Section. The Norwegian Tax Administration has a great deal of information on its website on taxes for workers who live abroad, but some of it is in Norwegian. The Euraxess portal for researchers also contains some useful information on taxes and sabbaticals. You should read these rules carefully, because it is possible that you will save yourself some tax. Norway has quite substantial tax agreements with some countries, particularly the USA: How to apply for a changed tax card (pdf in Norwegian)How to claim a tax reduction in the tax return on salary earned in the USA during a research stay (pdf in Norwegian) Research scholarships are taxable Research scholarships are liable for taxes, because the scholarships that involve a work situation are always considered to be subject to taxation. But you can take deductions for expenses and additional expenses during your stay abroad. Your expenses must be supported by documentation, so make sure that you save all of your receipts. Taxable in Norway? Your tax obligations depend on a number of factors, including how long you will be abroad, whether or not you own real property in Norway and what kind of work you will be doing when you are abroad. The main rule is generally that you pay taxes in the country where your income comes from. To avoid double taxation, you should become familiar with the different tax agreements that Norway has signed with different countries. For example, France and Italy and some few other countries have an agreement that means you tax liability remains in Norway, even for salaries that are paid by French or Italian institutions for teaching and research. The US and Norway have a special tax agreement that can exempt you from taxes in both countries. But read the rules carefully -- your letter of invitation from your American host institution must include what obligations you will fulfil for your host institution. If there is no tax agreement between the country where your income will be taxed, you can apply for a reduction in taxes from the Norwegian government for the taxes you have paid while abroad. In this case, you must be considered a resident of Norway from a tax perspective. Income tax return You have an obligation to file a tax return in Norway even while you are abroad, and you may also need to file a tax return in the country where you have your sabbatical stay. Check this carefully. Contact the Service Center for more information. Changes in the time period or dates for when you will be overseas after you have already verified information about your stay abroad must be sent to the Payroll Section as soon as possible, so that the correct information can be entered into the system before the documents for your payroll and tax deduction documents are prepared. If this information is missing or wrong, you may end up having more tax withheld than is necessary. You must remember to check the pay and tax deduction form that you get at the end of the tax year. This is where your employer provides information about your sabbatical income to the tax authorities. Contact Do you have questions or need help? Contact the Service Center

Fieldwork - for participants

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These are guidelines for students and employees who are working in the field. If you have to do fieldwork alone, you should follow the guideline Fieldwork - for leaders. Norsk versjon - Retningslinje for HMS ved feltarbeid Topic page about HSE | Pages labelled with fieldwork Innholdsfortegnelse [-] What is fieldwork? Participants To bring with you (if applicable) Field cards Drug use Insurance Students Employees Working hours, wages, time off system, etc. International local emergency numbers Accidents Help NTNU regulations Legislation Contact information Approval/signature What is fieldwork? Fieldwork means that students and employees collect data or perform practical tasks in their field of study. Fieldwork is done outside of NTNU's ordinary work and teaching environment. These guidelines also apply to field courses, research cruises (fieldwork performed on a ship or boat), student projects outside of NTNU's campuses, site visits and other field trips. Ordinary business trips do not count as fieldwork. Participants Employees and students who travel to the field together should: Familiarize themselves with the details of the work and the risks in the field.Participate in training before the fieldwork starts.Fill out a field card | Fill out a field card (html-form, only for Faculty of medicine) | Fill out a field card (for NTNU University Museum) | Field card Faculty of EngineeringBring your own information about the fieldwork. The leader should distribute this before the work begins.Consider informing the field leader if you have diseases or allergies that may require special precautions. This might include allergies, hypoglycaemia, epilepsy or other conditions.Follow the instructions of the field leader.Contribute to fixing problems and stopping dangerous activities during work.Inform the field leader about accidents and other unwanted events during work. To bring with you (if applicable) Medical certificate Medication list Vaccination certificate European health insurance card (for fieldwork in EEA countries and Switzerland) Insurance certificate Proof of completed trainingWork permitDiving certificate Crane operator certification Passport Visa Resident permitsNTNU University Museum has its own field clothing. Field cards Field card for participants (pdf) - Field card for participants (docx) Field card for participants (html-form, only for Faculty of medicine)Field card for participants at NTNU University Museum | Field card for participants at NTNU Department of Energy and Process Engineering Everyone participating in the fieldwork should fill out a field card with personal data and contact information. The exception to this is if the risk assessment shows that the fieldwork doesn't involve any particular risks. The field leader should inform everyone of this. The fieldwork is considered over for the participants when they are no longer following the travel plan at the end of the trip. If you are planning a private trip in conjunction with the fieldwork, you should fill out your travel information including the date and time of return on the field card. Drug use Being under the influence of drugs during working hours is not accepted. Insurance Students Students are covered for occupational injuries by the national insurance, if these injuries occur at the place of education during teaching, as long as the student is a part of the national insurance system. During fieldwork, the students are as a rule not covered outside of teaching hours. See more information about insurance for students. Students are recommended to purchase their own insurance. NTNU does not have insurance for students, cf Regulations for governmental financial management §20, and NTNU will not refund expenses students may incur related to insurance premiums. Employees Employees who are doing fieldwork are subject to a special government travel agreement. See the governmental employee handbook 9.2.12 §12 and 9.3.13 §13. For more information on the occupational injury coverage and group life insurance for public employees, see the Norwegian Public Service Pension Fund, insurance. Working hours, wages, time off system, etc. Working hours, wages, time off system, etc. is regulated by Special agreement for fieldwork at NTNU (in Norwegian) and Special agreement for short-term appointments to fieldworks at NTNU (in Norwegian). International local emergency numbers NTNU has an emergency preparedness agreement with the Norwegian Church Abroad. The Norwegian Church Abroad has created an app with emergency numbers all over the world. The app uses mobile networks and GPS to position the user. You can also add information about your insurance provider and contact information to next of kin and employer. The app is available for iPhone, Android and Windows phones. The app is free and can be found by searching for "sjømannskirken" or "nødnummer" in your app store. For more information, see the Norwegian Church Abroad's webpages (in Norwegian). Accidents Contact local emergency services for emergency help. In Norway, use the emergency numbers 110, 112 and 113. These numbers can't be used outside the country or via satellite phones. If you're using a satellite phone in Norway, contact the Medical Emergency Communication Central in Sør-Trøndelag at +47 73 51 80 00. Field participants should contact the field leader as soon as possible in the event of an accident. If you are unable to contact the leader, call +47 800 80 388. This is NTNU's emergency preparedness phone, which is covered by Securitas. Note that Securitas will call you back from the number +47 22 57 73 00. The Norwegian Church Abroad can help students and employees abroad. The Norwegian Church Abroad has a 24-hour emergency phone: +47 95 11 91 81. If a participant has an accident, the police or NTNU should alert the next of kin. The field leader or other participants should not notify the next of kin! Help Official travel advice (in Norwegian) - the Norwegian Ministry of Foreign AffairsDigital maps of risky areas in Norway - Norwegian Directorate for Civil Protection Risk, vulnerability and preparedness - Norwegian Directorate for Civil Protection Safe travels - safety tips for delegations and companions travelling internationally - the Police's Security Service Spending time out of the country - the Norwegian Labour and Welfare Administration Travel vaccines - Norwegian Institute of Public Health Pregnant, newborns and breast-feeding (risk assessment and preventive measures) (in Norwegian) - the Norwegian Labour Inspection Authority the County Governor of Trøndelagthe Norwegian Polar InstituteCustomsGuidelines for governmental fieldwork - the Norwegian Ministry of Government Administration, Reform and Church AffairsNTNU University Museum official field clothing NTNU regulations Field card for participants (docx) /Field card for participants (pdf) Emergency PreparednessRisk assessmentReport problems and discrepanciesThe laboratory and workshop handbookWasteHazardous wasteHSE process Legislation The Working Environment ActChapter 2 Duties of employer and employeesChapter 3 Working environment measuresChapter 4 Requirements regarding the working environmentRegulations concerning Organisation, Management and Employee Participation (in Norwegian)Chapter 2 Participation of employees or their representativesChapter 7 Risk assessmentsChapter 8 TrainingChapter 9 Information to employeesChapter 10 Planning, facilitation of the work and safe operationsChapter 11 Work instructionsRegulations concerning the Performance of Work (in Norwegian)Chapter 11 Facilitating use of work equipmentChapter 17 Work at heightChapter 19 Working with mobile equipmentChapter 21 Excavation workChapter 30 Risk of avalanches in occupancy areas and work areasRegulations concerning transportation of hazardous goods (in Norwegian)Regulations concerning work hours for drivers and other workers in the road transport sector (in Norwegian)The Road Traffic Act (in Norwegian) Contact information The field leader (for concrete questions about your fieldtrip)HSE coordinator (for questions about field work in your unit)Margunn Losnegard Karlsen, occupational health nurse (for questions about vaccinations, first aid, and first aid equipment)Bjørg Aadahl, occupational physician (for questions about prescription drugs) Arve Johansen, HSE advisorAnn Kristin Sjaastad, occupational hygienistThe unit for health, welfare and infection control in Trondheim communeNTNU's research vessel R/V Gunnerus Approval/signature Approved by Director of HSE - 6 August 2015 - HMSR61E - ePhorte 2016/3901

VPN for Android

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This article will help you connect to NTNUs network resources through your Android, you gain access to the librarys article database, your home directory and more using VPN. Innholdsfortegnelse [-] Installation Contact Norsk versjon - VPN på Android Looking for something else? Topic page about IT services | Pages labeled with Android Connecting to NTNU via VPN is only available to NTNU students and employees. VPN for Android is only available for version 4.0 or newer. This guide also applies to Chromebooks, which are based on the Android system. Installation Download and install the AnyConnect app by Cisco from Google Play.Open the app and click OK on the license agreement screen.Click on Connections.Click +Fill in the information as shown below. Please note that the Server Address is vpn.ntnu.noTurn on the connection. You will then be asked to enter your username and password, which is your NTNU username and password.The connection will then be established (look for the key symbol on the top of the screen).You will now get a popup windows to enter NTNUs two-factor authentication. Use your username@ntnu.no and password. If you haven't activated tow-factor authentication: How to activate two-factor authentication. Contact Orakel Support Services can help if you encounter difficulties. If you are an NTNU employee, consult your local IT Support.

Economy at IBM

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Research at IBM Under construction 2023 On this page you will find local guidelines on projects, economy and purchases for employees at IBM. Back to main page Innholdsfortegnelse [-] Contact Useful links Purchasing Factura Project Economy Kontakt Nyttige linker Innkjøp og bestilling Faktura Kostnadssted Prosjektøkonomi - BOA Contact Dragan StuparFredrik NybakkJulie Bjørk (Innkjøp, bestilling)Tatiana GulliksenWenche Gamst Waal Useful links Purchasing Purchasing for employees Factura Sending an invoice to NTNU Project Economy Norsk På denne siden finner du lokale retningslinjer om prosjekter, økonomi, innkjøp og bestilling for ansatte ved IBM. Kontakt Dragan StuparFredrik NybakkJulie Bjørk (Innkjøp, bestilling)Tatiana GulliksenWenche Gamst Waal Nyttige linker Innkjøp og bestilling Bestille varer og tjenester Faktura Sende faktura til NTNU (fakturaadresse og opplysninger) Kostnadssted IBM kostnadssted: 64910500 (unntatt leiesteder, SIAT og Concept). Eksterne, dvs BOA prosjekter starter med tallserien 987 (og stort sett forkortelse for faggruppe). Oversikt over eksterne IBM prosjektnumre: BOA_pr.nummer blitt endret.xlsx Navnet på de fleste BOA -prosjekter starter med forkortelse for faggruppe, men noen få unntak. Interne prosjekter starter med tallserien 985 (og stort sett med forkortelsen IBM).Prosjekter vi har opprettet selv under vår RD (for eksempel faggruppekonto), eller tildelte midler fra NTNU sentralt/rektor; SO- eller RSO-prosjekter. Navnet på de fleste interne -prosjekter starter med «IBM», men noen få unntak. Oversikt over interne IBM prosjektnumre:  RD_pr.nummer blitt endret.xlsx Prosjektøkonomi - BOA Eksternfinansierte prosjekter: Prosjektøkonomi ved NTNUProsjektøkonomi prosess (1.Søknad og kontrakt - 2. Etablering - 3. Drift - 4. Avslutning)Økonomiportal for prosjektledere (Mine prosjekt) Prosjektliste  Prosjektbeskrivelse Kontraktshåndtering Klassifisering av BOA-prosjekterBidragsmal OppdragsmalFinansiering BOA (Bidrags- og Oppdragsfinansiert Aktivitet)Interne prosjekter (RD og RSO) EVU (Etter- og videreutdanning)Budsjettering Vi anbefaler at du tar kontakt med en prosjektøkonom på instituttet for forberedelse og gjennomgang av budsjettet. Her er noen punkter du gjerne kan gå igjennom på forhånd:  Start- og sluttdatoHvem er koordinator, hvem er prosjektdeltakere Stillinger (PhD, postdoc, forskningsassistent, prof II) Antall timer faste ansatte skal bidra med i prosjektet Reiser, workshops, seminarer og konferanser  Laboratorie- og leiestedskostnaderUtstyr Diverse (Timeføring, kostnadssted, nettskjema for bruk av interne midler).

VPN on your iPhone or iPad

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The Cisco AnyConnect VPN app for iOS lets you access services that require you to be connected to NTNU's networks. Norsk versjon - VPN på iPhone og iPad Innholdsfortegnelse [-] How to install Setting up the connection Contact Looking for something else? Topic page about IT services | Pages labeled with VPN How to install You will need to install the Cisco Software on your device. Download the app from the App Store. Setting up the connection Step 1: Click Connections->Add VPN Connection.. Step 2: Enter the information below vpn.ntnu.no and press Save. Step 3: Turn on the VPN connection. You will be prompted to enter a username and password, which is your NTNU username and password. You will now get a popup windows to enter NTNUs two-factor authentication. Use your username@ntnu.no and password. If you haven't activated tow-factor authentication: How to activate two-factor authentication. If everything is working as it should, it will now say Connected in the details field and you should see a VPN icon on the top of your screen. Contact Orakel Support Services can help if you encounter difficulties or if you have any questions.

Log in to Inspera Assessment - for employees and graders

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This page provides information on how employees and external graders can log into NTNUs examination system - Inspera Assessment. It covers login methods, activation of user accounts, common issues, and next steps after logging in.   Norsk versjon - Innlogging i Inspera Assessment for ansatte og sensorer Topic page about administration of exams (in Norwegian) | Topic page about planning exams and assessment | Pages labelled with exam Recommended browsers: Google Chrome and Mozilla Firefox Logging in to Inspera Assessment   Log in to Inspera Assessment Access requirements: Internal scientific staff: Automatically receive access to Inspera Assessment without needing to request it. Administrative staff: Must request access through their institute/faculty. External graders: Must be registered in the NTNU Guest Service and create/activate their NTNU user account before gaining access to Inspera Assessment. Employees and graders have multiple login options; NTNU FEIDE and ID-Porten. For questions - please see Known issues | Frequently asked questions at the bottom of this page. NTNU FEIDE Recommended for anyone logging in to NTNU systems regularly Already have an active NTNU-FEIDE account? Skip this step and proceed with login. Follow this link to activate your NTNU FEIDE account, or set a new password if you already have an account. Usernames and passwords at NTNU   Go to Inspera Assessment and click “log in with Feide”. This should lead you to the following page: If prompted, select NTNU as your affiliation Pick Use work or school account Log in with your NTNU username + @ntnu.no. Important: Remember to incluse "@ntnu.no".   Confirm with Microsoft Authenticator (if applicable)   If prompted for two-factor authentication, open the Microsoft Authenticator app on your mobile device. Approve the login request displayed in the app (see image below for an example). If you don’t have the app or have lost access: Download Microsoft Authenticator from the App Store or Google Play, and follow NTNU’s guide for two-factor authentication to set up or recover access. Note: If you have forgotten your username or password, see Forgot username or Forgot password for guidance. ID-Porten - only for graders with Norwegian National Identity Number. Log in with among others, MinID or BankID. Note: Log in with ID-Porten does not require an active NTNU Feide account. I have logged in! What now? At the top you will find 5 tabs:   What role you have will determine what modules are relevant for you and your tasks. Author - Teachers use this module to design Questions and question-sets. Deliver - Administrative employees use this module to create and set up settings for tests. Monitor - Overview and status for candidates. Useful for IT-Support and administrative employees. Grade - Grading, complaints and appeals. If you are an external grader you can press here to get a list of subjects relevant to you. See more info about grading. Report - Create reports and indicators - only for IT-Support and administrative employees. Known issues | Frequently asked questions Note:If you are grading at NTNU, and have not been in the system before, you will not be able to log in until your institute has created the test in Inspera Assessment and linked you to the test as a grader. This is usually done close to the examination date.           Activate your NTNU FEIDE user-account by setting a password If you are external, you have to set a password for your account. You can set a password using MinID/BankID - your username is stated at the end of the process, remember to write down your username for later. Follow this link to activate your account. Have you previously been a student or employee at NTNU and get a message saying your account is already activated? Please set a new password on this page. Forgotten password or username If you have forgotten your password or username you have previously used, you can find information by following this link. I don't recieve e-mail from Inspera Assessment If you can log in but you suspect you don't recieve e-mail from Inspera Assessment the problem might be: 1. Wrong e-mail registered in our systems. you can check this by clicking the cogwheel in the top right and selecting 'edit profile'. Note: What e-mail you are registered with do not restrict you from logging in but will affect information that is sent out - for example alerts about grading og reasons. 2. E-mails lands in your e-mail klients spam folder, or gets completely filtered out as spam by your e-mail provider. "Access denied" If you receive this error, it may be because you have logged in through the student-login and then followed a link to the employee sites. This can happen even if you're not registered as a student at NTNU. You may also receive this error message if you are trying to access a resource you do not have access to in Inspera Assessment. To log out, press the cogwheel in the top left and press "log out". Log in through https://ntnu.inspera.no/admin This may also be solved/verified by logging in through a private browser-window temporarily. Missing or wrong permissions If you have logged in, but all tabs at the top (Author, Test, Grade...) are greyed out, it indicates that you do not have the necessary access roles for the different modules. All internal staff should have access to 'Author' and 'Grading'. All external graders should have access to 'Grade'. Administrative staff should have access to Author, Tests, Monitor and Grade. Contact digitaleksamen@sa.ntnu.no about permissions/roles to grade in Inspera Assesment, or fill out the access form found here.   Can i log on using a different institutions FEIDE account? So called "FEIDE-federation" of other schools and workplaces using FEIDE is something that is being looked into, but it is currently not supported. Two-factor authentication is not working Enable two-factor authentication in Microsoft 365 Summary page for usernames and passwords at NTNU Summary page for usernames and passwords at NTNU Contact & support E-mail: digitaleksamen@sa.ntnu.no Phone: 73 59 66 00 (only open in the exam period)

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