PhD at IBM - Kunnskapsbasen
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PhD at IBM
Information for you who are planning to do - or currently are doing - a PhD at IBM.
Contact
| For questions concerning current employment as a PhD candidate and all employment-related issues (VISA, sick leave, vacation, access agreement, ...). This goes to HR. If you are applying for a job as a PhD candidate at IBM at jobbnorge.no and have an admin-related question, the contact person should be listed in the job advertisement. | hr@ibm.ntnu.no |
| For admin-related PhD questions not pertaining to employment. This goes to our PhD coordinator, Maren Berg Grimstad, and the rest of that team. If you have accepted a job offer as a PhD candidate at IBM, Maren will reach out to you to help you and your supervisor apply for admission to the PhD program, sign you up for courses, get you a PhD mentor, and in general be someone you can speak with on psychosocial and practical matters - both before you arrive and during your time here. She also organizes some social events for PhDs. If you are planning to do a PhD at our department, but being employed elsewhere (typically your current employer), you should also speak with Maren. | phd@ibm.ntnu.no |
| For admin-related PhD questions from current PhD candidates who wish to speak with someone at the Faculty level. This goes to Elin Kristidatter Steen and Runa Nilssen, the PhD coordinators at the Faculty of Engineering. Elin is the one handling IBM cases. Note that unless otherwise stated, speak with the PhD coordinator at IBM first, as most cases should go from her to the Faculty. If, however, you wish to speak with someone not affiliated with the department, you can always contact them. | phd-studier@iv.ibm.no |
| For questions on PhD courses (how to sign on/off a course, anything related to exams, ...): This goes to the study team at IBM. | studier@ibm.ntnu.no |
Useful links
| Updated PhD forms for IV | Here you find all the forms you need to fill out once you are to do a PhD at IBM - both those pertaining to starting out, those needed underway and those for submitting and defending your thesis. Note that IBM's PhD coordinator will help you with all of this, so importantly: - Starting your PhD: look at the email you will receive from phd@ibm.ntnu.no. Please remember to apply for a residence permit with UDI before or at the same time as starting your application for admission. HR will assist you with this, but it is crucial to prioritize the UDI application over the admission application (although you are free to do it simultaneously if you have the capacity). - Underway: contact phd@ibm.ntnu.no if you are uncertain about how to fill out the relevant form. Write to the same email if you have questions concerning your midway evaluation, and the phd coordinator will send you the relevant documents for IBM (we have our own routine). Typically, the PhD coordinator contacts the main supervisor when the midway point approaches and sends out the relevant info. - Submitting your PhD: contact phd@ibm.ntnu.no well before, and you and your main supervisor will be sent detailed routines to follow. |
| Regulations conc. the PhD at IV | These regulations govern your PhD. Whenever you are uncertain about your rights and responsibilities, you can read here. |
| PhD at NTNU | NTNU's site for info on doing a PhD here with lots of useful resources including an overview of vacancies. Note that there are some local routines, so check whether we have specific routines at IV and IBM before following any general routines outlined here. |
| PhD 1-2-3 | NTNU's site for current PhD candidates with lots of useful resources. Again, note that there are some local routines, so check whether we have specific routines at IV and IBM before following any general routines outlined here. |
| PhD on track | A site developed for all PhD candidates in Norway. Outlining very useful tips on reviewing and writing, sharing and publishing and in general good research practices. |
| Overview of courses at NTNU | If you are planning to take a PhD course, look here to see which professor is responsible and contact him/her to ask if the course will be taught the semester you plan to take it and whether you may attend (given your background). If you are not a PhD candidate at IV, you then have to contact phd@ibm.ntnu.no, forward the approval to attend by the professor and ask to be signed up. |
| NTNU International Researcher Support | NIRS offers counseling services for administrative staff and academics working at or visiting NTNU. Other services offered by NIRS include housing, dual career services (career support for spouses & partners of international academic staff), seminars, courses, and social activities for the international community at NTNU. |
| DION | NTNU's interest organization for PhDs, post-docs, and other temporary scientific employees. |
| Health services | Although this site is meant for students, it has much important info on whom to contact which applies to all - and for the resources specifically for employees (like NTNU's psychosocial advisors whom you can speak with one-on-one), go to the website on HSE and/or the site for NTNU's occupational health service. |