This page contains information about NTNU’s governance document for security and emergency preparedness.

Main page: Security and Emergency Preparedness

Norsk versjon: Styrende dokumenter for sikkerhet og beredskap

Content

• NTNU’s Governance document for Security and Emergency Preparedness
  • What is NTNU’s Governance document for Security and Emergency Preparedness?
  • What is the purpose of the governance document? 
  • Principles for Security Management
  • Roles and Responsibilities in the Security Organization
  • Roles, Responsibility and Authority within the fields of Security and Emergency Preparedness
  • The Security Organization
  • NTNU’s Emergency Preparedness Organization 
• External resources
• Contact

NTNU’s Governance document for Security and Emergency Preparedness

What is NTNU’s Governance document for Security and Emergency Preparedness?

The Governance Document for Security and Emergency Preparedness originates from NTNUs Governance Regulations NTNU’s  and Regulations on Delegation, and describes NTNU’s work with security and emergency preparedness.

NTNU’s Governance Document for Security and Emergency Preparedness serves as the overarching framework within the university’s security management system.  The governance document sets the framework for comprehensive security management at NTNU.
 

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NTNUs Governance document for Security and Emergency Preparedness

Read the document

Applies to NTNU from 21.02.2025, version 1.0.

What is the purpose of the governance document?

• To structure security efforts in accordance with legal and regulatory requirements, and in line with the ambition of One NTNU
• To gather and coordinate security resources across NTNU, encompassing all faculties, campuses, the University Museum and the Joint Administration
• To describe roles, authority and responsibilities in NTNUs preventive security work that are critical for ensuring effective implementation and maintenance of security measures at NTNU.
• To contribute to an increased collective understanding of the importance of security at NTNU (security culture)

Principles for Security Management

The comprehensive security work at NTNU is based on the National Security Authority’s fundamental principles for security management.

Roles and Responsibilities in the Security Organisation

NTNU has established a security organisation in accordance with the Security Act. The Delegation Regulations provide an overview of how authority, including delegations and authorizations, is distributed from the Rector and throughout NTNU.

Roles, Responsibility and Authority within the fields of Security and Emergency Preparedness

On behalf of the Board, the Rector is responsible for ensuring that the university has satisfactory practices within the fields of health, environment, security and emergency preparedness.

On behalf of the Board, the Rector exercises the responsibility for information security at the university, including ensuring that the processing of personal data is carried out in a secure and safe manner. The Rector is the chief data controller in accordance with the Personal Data Act and the Health Research Act.

Through the Delegation Regulations, the Director for Organisation and Infrastructure is delegated the authority to ensure satisfactory security and emergency preparedness services at NTNU.

Through delegation from the Rector, line managers have the responsibility and authority for security work within their respective areas of responsibility and operation, as outlined in the Delegation Regulations. The Dean and the Museum Director have responsibility and authority for security work at the faculties and the University Museum. In addition, the vice-rectors in Gjøvik and Ålesund have local coordinating responsibility for security and emergency preparedness at the Gjøvik and Ålesund campuses.

The Chief Security Officer (CSO) 

The Chief Security Officer is delegated the coordinating responsibility for security and emergency preparedness efforts at NTNU. The Chief Security Officer is Head of Section for Security and Emergency Preparedness, a section under the Division of Development and Governance

The Chief Information Security Officer (CISO)

The Head of Section for Digital Security (IT Division) is appointed as the Chief Information Security Officer (CISO) and is primarily responsible for IT security, including information and digital security. 

The Security Organisation

The Security Organisation gathers and coordinates security resources throughout NTNU, including all faculties, campuses, the University Museum, the University Library, and the Joint Administration. The framework for the Security Organisation’s work consists of the four security areas: national security, public security, information security, and data protection.

The Central Security Organisation

The Central Security Organisation consists of units that have security functions with overarching responsibilities and roles across the organisation. The Central Security Organisation manages administrative tasks on behalf of the Rector, such as control, reporting, documentation, development and guidance related to security matters. In addition, the Central Security Organisation has an advisory role towards units in the local security organization regarding matters related to security. Parts of the Central Security Organisation also manage operational security tasks in their respective areas.

The Local Security Organization

The units that participate locally in the Security Organisation do so based on the local execution of security work. Some of the units, such as certain faculties, have more extensive tasks within the field of security than others, and consequently more specialized expertise. This is a natural consequence of the faculties covering different subject areas, each with varying relevance and needs in relation to the different areas of security.
The scope of the role as a security resource at the local level, as well as the competence requirements for the role, is adapted to the needs of each individual unit. Local representatives play an important role in sharing experiences and general skills development within the field of security, both across the Security Organisation and in relation to the central security organisation.

NTNU’s Emergency Preparedness Organisation 

NTNU’s emergency preparedness organisation consists of central, local, and on-site emergency management, involving Divisions and units at all levels of the institution. 

The Rector holds overall responsibility for emergency preparedness. The Director of Organisation and Infrastructure is responsible for emergency preparedness. The Chief Security Officer is the central emergency preparedness leader, while Deans at the Faculties/Division Directors in the Joint Division are local emergency managers.

Please refer to the internal resources on Innsida, including the notification list, which contains contact information for NTNUs central and local emergency management teams at all units, as well as the operational emergency preparedness plan. 

External resources

• Governance document for work on security and emergency preparedness in the Ministry of Education and Research’s sector  Regjeringen.no, updated on 09.04.2025
• Act relating to national security (Security Act) 
• Regulations relating to the protective security work of undertakings (the Security of Undertakings Regulations)
• F-04-20 Policy for informasjonssikkerhet og personvern i høyere utdanning og forskning - regjeringen.no
• Instruks for departementenes arbeid med samfunnssikkerhet (samfunnssikkerhetsinstruksen) - Lovdata

Contact

Questions related to governing documents for security and preparedness:

E-mail: sentralt@sob.ntnu.no

Responsible for this webpage: Avdeling for utvikling og virksomhetsstyring